The
MARC Code of
Regulations
Revised
Effective June 7, 2002
Revisions
as of 06/07/02 appear underlined.
Download
our Code of Regulations as a pdf file.
PREAMBLE
We, the
undersigned, wishing to secure for ourselves the pleasure and benefits of the association
of persons commonly interested in Amateur Radio, do hereby constitute
ourselves the Massillon Amateur Radio Club, Inc., hereinafter referred to as MARC, and do
enact this code of regulations as our governing law. It shall be our purpose to
facilitate the exchange of information and the general cooperation between members, to
promote radio knowledge, fraternalism and individual operating efficiency, and
to so conduct club programs and activities as to advance the general interest and
welfare of Amateur Radio in the general community and to promote other public
charitable, educational or general cultural purposes dealing with Amateur Radio
including for
such purposes, the receiving, maintaining, expending and making of distributions to
organizations that qualify as exempt organizations under the Internal Revenue Code of
1954 (or the corresponding provision of any future United States Internal Revenue Law.)
ARTICLE
I
MEMBERSHIP
Section A:
All persons holding a current amateur radio license of any class, or
interested in amateur radio are eligible for membership in this organization.
Section B: A full member is a person holding a valid amateur
radio license of any class.
Section C: An associate member is a person interested in
amateur radio, but who does not hold an amateur radio license.
Section D: Spouses, Dependents, or Students up through college are
eligible for special membership at one-half price of full membership or associate
membership, whichever qualifications are met.
Section E: A full member is privileged to vote and hold office
in this organization, with exceptions as noted in Article III.
Section F: An associate member may not vote or hold office,
however, he may
serve upon any committee to which he may be appointed.
Section G: Dues shall be collected on an annual
basis payable in full at the regular meeting in January and shall be of an amount determined by the
membership by vote at the Annual meeting.
Section H: A full member is eligible for life membership
after 25 years of total membership, subject to approval by the executive committee.
ARTICLE II
MEETINGS OF MEMBERS
Section A: An annual meeting of the members of MARC shall be
held in the month of December on such a day and at such time and place to be designated
by the Executive Committee.
Section B: Regular meetings shall be held at least one each
month, the number and time and place of which, shall be determined by vote at the annual
meeting.
Section C: Special meetings may be called by the Executive
Committee if needed, the time, date, and place to be determined by them.
Section D: A quorum shall be needed for conducting business at any
meeting. 20% of the total membership or fifteen (15) members, whichever is less, shall constitute a quorum.
ARTICLE III
OFFICERS
Section A: The officers of MARC shall be President,
Vice-President, Secretary and Treasurer. These officers shall constitute the Executive Committee
and serve as voting members.
Section B: No member may hold more than one office at any one
time, with the exception of the offices of Secretary and Treasurer.
Section C: The officers of the MARC shall be elected by a vote
of the membership at the annual meeting in December. All full members, at least twenty-one (21) years of age, Technician Plus Class and above that have been
in good standing for three (3) years are eligible to hold office.
Section D: The term for all offices shall be one (1) year, or
until their successors are elected. Newly elected officers shall be sworn in and shall begin
their term at the first regular meeting in January.
Section E: The vice-president shall succeed to the president's
office the year following their term. The current president shall not be eligible for the office of vice-president for one (1) year.
Section F: Vacancies occurring between elections must be filled
by vote of the membership at next regular meeting after the withdrawal or resignation is announced.
Section G: Officers may be removed for good cause by a
two-thirds vote cast. Notice must be given at the previous regular meeting and all
members of MARC shall be notified by mail. The officer in question shall
be given an opportunity to speak before the vote is taken.
Section H:
Election of all elected persons shall be held
in the following manner and require a quorum as described in ARTICLE II, Section D.
1. Sixty (60) days prior to election of officers, a nominating
committee (herein Committee) shall consist of three trustees. The Committee
shall be responsible for conducting the election. The Committee may be responsible for attempting to find qualified members to run for
office although nominations may also be made from the floor by any active Full member.
2. If the Committee has established a slate of candidates, the
Committee shall present the committee report of candidates at the election meeting.
3. Nominations from the floor shall be the next order of business
before proceeding with the election. Any candidate nominated shall be afforded the opportunity to decline the nomination.
4. All active Full members in good standing, present, and casting
their own ballot shall be eligible to vote.
5. All elections and run-off elections shall be by secret ballot.
However, in any case where there is only one nominee for office, such nominee shall be declared elected without the
need of a secret ballot.
6. The committee shall prepare ballots to be used in the election
process. No write-in votes shall be permitted.
7. The candidate who receives the greatest number of votes cast
shall be elected for that office. In case of a tie a run-off election will be held. In the event of a tie in the run-off election a flip of a
coin shall decide the candidate for the office.
ARTICLE IV
TRUSTEES
Section A: There shall be three (3) trustees of MARC. To be eligible for
trusteeship, the member must meet the same qualifications as for officers. (Article IV, Section C).
Section B: Trustees shall serve for a three (3) year term. The
terms shall
be staggered so that one trustee is elected each year.
Section C: The newly elected trustee shall be sworn in and
begin their term at the first regular meeting in January.
Section D: Vacancies shall be filled as prescribed in ARTICLE
III,
Section F.
Section E: A trustee may serve for three (3) consecutive terms
after which one full year must elapse before they are eligible to be elected trustee.
Section F: Removal from office. (See Article III, Section G).
Section G: Trustees shall assume responsibilities as outlined
in the Articles of Incorporation and this Code of Regulations, and be responsible
for the conduct of all officers and members of MARC.
Section H: The trustees shall hold at least one annual meeting and any
special meetings as required.
Section I:
Two (2) trustees at a trustees meeting
constitutes a quorum.
ARTICLE V
CLUB STATION TRUSTEE
Section A:
There shall be a Club Station Trustee elected whose duties shall be in compliance with Federal Communications Commission regulations governing
trusteeship of amateur radio club stations.
Section B: The term of this Club Station Trustee
shall run continuously and concurrent with the Club Station license. Re-election shall occur only if the person is no longer a member
or cannot fulfill the duties of this office.
ARTICLE VI
DUTIES OF OFFICERS
Section A: The President shall preside at all regular business
meetings of MARC, and conduct the same according to the rules adopted; enforce due observance of this Code of Regulations; decide all
questions of order, and perform all customary duties pertaining to the office of President.
Section B: The Vice-President shall assume all the duties of
the President in the absence of the President, and shall serve as Activities Manager.
As Activities Manager, shall be responsible for the planning of MARC activities and may appoint assistants as necessary.
Section C: The Secretary shall keep a record of the proceedings
of all meetings, keep a roll of members, keep a record of
inventory, carry on all correspondence, and at the
expiration of their term, turn over everything in their possession belonging to MARC to their successor.
Section D: The Treasurer shall have custody of all funds and
shall account for same at each regular and Annual meeting; shall receive and receipt
for all moneys received by MARC and shall reimburse individual members for moneys spent with approval by an officer with proper
receipt for purchase made for the benefit of MARC. The Treasurer shall deposit and remove from the bank accounts the funds needed
to operate MARC.
Section E: The President and/or Vice-President may also perform the
duties of the Treasurer in the absence of the Treasurer.
Section F: The Executive Committee's
annual report shall also
include a budget to
be approved at the next regular business meeting.
ARTICLE VII
INSTRUMENTS
Section A: Any expenditure in excess of the sum of $ 100.00
requires the approval of the membership of MARC.
Section B: Any contracts, agreements, deeds, leases, notes,
bonds or other instruments greater than the sum of $ 1000.00 shall require the signatures of two (2) trustees, and one (1) officer.
ARTICLE VIII
AMENDMENTS
Section A:
All amendments to the Code of Regulations shall be sent
to a committee for the purpose of a feasibility and proper
language study. The committee shall consist of a chairman and at
least four other eligible members. The member submitting the
request shall be allowed to attend this meeting. The meeting shall
be held during the month following the submission, with adequate
notice to all parties.
Section B:
Upon recommendation by the bylaws committee such
proposed ammendent shall be approved with a two thirds vote of
MARC members present.
ARTICLE IX
ORDER
Section A: Robert's Rules of Order shall govern the proceedings of
MARC, except as provided in this Code of Regulations.
ARTICLE X
ADOPTION
On this date June 7, 2002, these revised CODE OF REGULATIONS have
been voted upon and passed by at least two-thirds of the total voting
membership. They shall become effective upon the signing by the Executive Officers below.
President |
Gene Beckwith - W8KXR |
Vice-President |
Richard Ross - KA8ZQH |
Secretary |
Linda Finley - K8MOO |
Treasurer |
Anne Ballinger - N8GAF |
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