SILVERCREEK AMATEUR RADIO ASSOCIATION BY-LAWS ARTICLE I DUTIES OF OFFICERS SECTION 1. It shall be the duty of the president to preside at all meetings of this club and conduct the same according to the rules adopted. The president shall enforce due observance of the constitution and these by-laws, decide all questions of order, sign all official documents that are adopted by the club, and perform all the duties usually pertaining to the office of president. SECTION 2. In the absence or disability of the president, the vice-president shall perform all the duties of president. SECTION 3. The secretary shall keep the minutes of the proceedings of all meetings, carry on all correspondence, and read communications at each meeting.. The secretary shall keep a roll of the membership in good standing. In May of each year a preliminary roll of the membership shall be prepared for use by the activities chairman. In July of each year the secretary shall prepare a revised roll of members in good standing and cause it to be mailed to all such members. SECTION 4. The treasurer shall issue a receipt for all moneys paid to the club, and keep an accurate record of all moneys received and expended. The Treasurer shall issue membership documents upon payment of dues. The treasurer shall pay no bills without proper authorization (by the club membership in a regular meeting or by its officers acting as an executive committee). The treasurer shall, at each regular meeting present a monthly report, and at the annual meeting present an annual report, of receipts and disbursements. SECTION 5. The activities chairperson shall have the responsibility of organizing and supervising all events and operating activities in which the club shall participate, i.e. field day, parades, charitable fund raising activities, contests and public emergencies. SECTION 6: The operations manager shall be responsible for maintenance of the club repeater(s) and shall be custodian of all club chattel property and shall be responsible for the good care and storage of the same. The operations manager shall from time to time, upon request of the president, make recommendations for improvements to or disposal of such property. The operations manage may become the trustee of the club station license, provided that the he or she has a valid amateur license meeting the requirements of the Federal Communications Commission. He or she may appoint an operator who holds a valid amateur license meeting the requirements of the Federal Communications Commission to become trustee of the club station license. The operations Manager shall maintain a technical committee assembled from members in good standing for the purpose of sharing knowledge of the club’s on the air radio equipment and shall maintain an appropriate number of control operator to monitor on the air activities of said equipment SECTION 7. It shall be the duty of the trustees to monitor the operation with the articles of incorporation and the constitution, and to preserve the registered status of the corporation with the state of Ohio. One of the trustees shall be the statutory agent for the corporation registered with the state of Ohio to receive all official notices and shall transmit all such communication to the executive committee for action. The statutory agent shall be appointed by the trustees. The trustees shall, and at the annual meeting, appoint an Operations Manager who’s term shall be for one year commencing on April 1st. The Trustees may re-appoint the current Operations Manager or appoint a new Operations Manager who shall be a member in good standing, and a member of the technical committee who has demonstrated technical expertise working with the club’s on the air radio equipment. The Trustees shall consider the recommendations of the current Operations Manager. ARTICLE II ELECTION OF OFFICERS SECTION 1. All officers except for the Operations Manager, shall be elected by ballot at the annual meeting and all officers shall assume office on April 1st following that meeting. All officer positions, with exception of the Operations Manager, shall have a term limit of two consecutive terms in office. SECTION 2. No member shall be eligible to elected office who has not been a full member in good standing of the club for at least three months. A member seeking a trustee position for the first time must be a member in good standing for the past three consecutive years. SECTION 3. Should an officer resign during the club year, the president shall appoint some member of the club to assume the office temporarily, and order the secretary to send notice of a special election at the next regular meeting, when the vacancy can be filled. SECTION 4. To remove an officer, a motion must be presented, in writing, and approved at a regular or special meeting. The president will then direct the secretary to send out a notice explaining the motion, along with a ballot. Three-fourths of the ballots returned must be in favor of the motion in order to remove the officer. The results of the balloting will be read by the secretary at the next regular meeting. If removed, the presiding officer shall proceed under ARTICLE II SECTION 3. ARTICLE III MEMBERSHIP SECTION 1. Full membership is open to all licensed Radio Amateurs, and shall be granted upon application and payment of proper dues to the Treasurer , except the Executive Committee may refuse membership to any person “for a good cause”, but no person shall be denied membership due to Race, Sex, Age, Religion or National Origin. All full members shall have one vote. SECTION 2. Unlicensed persons may become associate members under the same conditions except they carry no vote. SECTION 3. Applications for membership by new members shall be submitted to the Treasurer together with proper payment of dues, and all members will make dues payments to the secretary. SECTION 4. Members who are three months in arrears in payment of dues shall be dropped from the membership roll, except that the Executive Committee may extend this grace period for an additional three month period, for good cause. SECTION 5. A member may be expelled by the same procedures as described in Article II, Section 4. ARTICLE IV DUES SECTION 1. The annual dues shall be payable on April 1st, and membership in good standing is contingent upon payment of such dues. For new members, dues shall be prorated on a quarterly basis. SECTION 2. Dues for full members are as follows: Regular members $25.00 per year Retirees and full time students $15.00 per year SECTION 3. Each additional family household member, or associate member, shall pay only a token dues fee of $1.00 per year. ARTICLE V COMMITTEES SECTION 1. At the regular meeting next previous to the annual meeting, the president shall appoint a nominating committee to present a list of candidates for election to office for the following year. SECTION 2. The president shall be empowered to appoint such special committees as he deems needful at any time, or, on the majority vote of the members at any meeting, he shall appoint committees as they direct. SECTION 3. The executive committee shall consist of the president, vice-president, activities chairman, operation manager, secretary, treasure, immediate past president, and trustees. The executive committee shall hold meetings at the request of the president, or upon request of a majority of the executive committee, to conduct club business, and is empowered to do those things which might ordinarily be done at a regular business meeting. Five members shall constitute a quorum of the executive committee, and vote of four is required for passage of any proposals. ARTICLE VI AMENDMENT SECTION 1: The By-laws may be amended if the following conditions are met: A. A committee will be appointed, including the President and 3 members in good standing, when a written request is received from a member asking for a revision of the By-laws. All requests will be honored and completed through a vote on the issue. B. Publication of the proposed amendments in the club newsletter not less than 30 days prior to the vote. C. Ballots for voting are mailed in the club newsletter announcing the amendment. D. Ballots will be accepted for the vote, from members of good standing, by mail or at the meeting. E Ballots are counted at the first membership meeting after the 30-day period has expired. The 3-committee members will perform the count. A two-thirds majority is required for passage. F. Publication of the approved amendments in the club newsletter. ARTICLE VII PARLIAMENTARY AUTHORITY Robert’s Rules of Orders shall be the parliamentary authority on all matters not covered by the Constitution and By-Laws of this club. ARTICLE VIII SUSPENSION OF BY-LAWS These By-Laws may be suspended in case of an emergency, for the duration of the emergency by unanimous vote of all those present at a meeting at which a quorum is present. ARTICLE IX ORDER OF BUSINESS 1. Call to order by the presiding officer. 2. Introductions of those present. 3. Reading of the minutes of the previous meeting, by the secretary. 4. Treasures report. 5. Reports of committees. 6. Unfinished business. 7. New Business. 8. Program of the day (if any). 9. Adjournment.