W 1 O R S

Stratford Amateur Radio Club

Stratford, Connecticut USA 06614

Club Protocol

The club developed and follows a specific protocol pertaining to all club business. 

This protocol is presented here in the form of the club By-Laws.

The Stratford Amateur Radio Club, Inc.

W1ORS

By-Laws

(revised March 10, 1999)

ARTICLE I — NAME

Section 1. This organization shall be known as the Stratford Amateur Radio Club hereinafter called the Club.

ARTICLE II — PURPOSE

Section 1. The purpose of the Club shall be to promote amateur radio communications in the Town of Stratford and surrounding communities, to provide Amateur Radio emergency communications when needed, to provide for the exchange of radio communications knowledge, and to advance and promote the Amateur Radio Service.

ARTICLE III — MEMBERSHIP

Section 1. All persons interested in amateur radio communications shall be eligible for membership.

Section 2. Applications for membership shall be presented at a regular meeting to be acted upon by a membership committee appointed by the President. Each applicant must express a willingness to abide by the Club By-Laws, sponsored by an active member of the club and other rules promulgated by the Club.

ARTICLE IV — OFFICERS

Section 1. The officers of the Club shall be: President, Vice-President, Secretary, Treasurer and Communications Officer. Offices other than President may be combined if considered desirable.

Section 2. The officers of the Club shall be elected for a term of one year by a majority vote of the membership present, provided there is a quorum present.

Section 3. Vacancies occurring between elections must be filled by special election at the second meeting following a withdrawal or resignation.

Section 4. Officers may be removed by a three-fourths vote of the membership present at a special meeting.

Section 5. To be eligible to hold office, a member must hold a current Amateur Radio License.

ARTICLE V — NOMINATIONS AND ELECTIONS

Section 1. The annual meeting for the election of officers shall be the second Wednesday in March.

Section 2. Nominations of candidates for office in the Club shall be by recommendation of a nominating committee consisting of three members appointed by the President prior to the annual meeting.

Section 3. Election may be conducted by voice vote unless there is more than one candidate for a particular office. In this case, vote shall be by secret ballot with a majority of all votes cast and counted being necessary for a choice.

ARTICLE VI — DUTIES OF OFFICERS

Section 1. It shall be the duty of the President to preside at the meetings of the Club.

Section 2. It shall be the duty of the Vice President to preside over the meetings of the Club in the absence of the President.

Section 3. It shall be the duty of the Secretary to keep records of the meetings of the Club, and to conduct the correspondence and to perform other duties as shall be required.

Section 4. It shall be the duties of the Treasurer to collect the revenues of the Club and make disbursements as authorized and keep safely the funds of the Club and make regular reports.

Section 5. It shall be the duties of the Communications Office to preside over the communications committee and supervise all matters pertaining to communications.

ARTICLE VII — COMMITTEES

Section 1. There shall be four standing Committees, appointed by the President at the first business meeting following the election of officers, except as otherwise provided.

Section 2. There shall be a committee on Communications, consisting of two members appointed as provided above and the Communications Officer who shall be its Chairman. It shall be the duty of this committee to provide and maintain radio equipment at the Club, have general charge of communications, provide ways and means of furnishing emergency radio communications to the Town of Stratford and its agencies, when required, and to perform such other duties as required.

Section 3. There shall be a committee on Education, consisting of two members appointed as provided above. It shall be the duty of this committee to organize and conduct classes in radio theory and Morse code as the President may direct and to perform such other duties as may be required, and to perform such other duties as required.

Section 4. There shall be a committee on Publicity, consisting of two members appointed as provided above. It shall be the duty of this committee to attend to all matters pertaining to public relations and to see that the Club has publicity in the press and other such media as may be advisable.

Section 5. There shall be a Membership committee consisting of two members appointed by the President.

Section 6. In situations where committee action is recommended by the President or a majority vote of the members present, and not covered in Sections 1 to 5 above, the committee shall consist of volunteers from the membership. Members who express an interest at a later time may be allowed to assist said Committee. Committees will be responsible to the President.

ARTICLE VIII — DUES

Section 1. The Club may levy upon the general membership such dues and assessments as shall be deemed necessary for the business of the Club. The fiscal year shall be from January 1st to December 31st. Dues are payable from January 1st to prior to the March Business Meeting. Nonpayment of dues shall be cause for loss of voting privileges and ineligibility to hold office. Members who have not paid their current year’s dues by March 31st. will be dropped from the membership rolls. Reinstatement shall be according to ARTICLE III, Section 2.

ARTICLE IX — MEETINGS

Section 1. Regular meetings shall be held every Wednesday of each calendar month at the clubhouse at Boothe Park, Stratford, CT or at such other location as designated by the President. The second Wednesday of each month is designated as a business meting. Special meetings may be called by the President or by a quorum of the membership. Notice shall be given at least 72 hours prior to the meeting time except for meetings involving a vote on the By-Laws which will require two weeks notice.

Section 2. A quorum for conducting meetings, either regular or special, shall be seven members including one regular officer other than the Communications Officer.

ARTICLE X — AMENDMENTS

Section 1. The By-Laws may be amended by a two-thirds vote of he total membership present. Proposals for amendments shall be submitted at a regular business meeting and shall be voted on at the next regular business meeting. The Secretary, or a designated alternate, shall notify the membership regarding proposed amendments. Notification shall be made at least two weeks in advance as to the date of voting on said proposed amendments.

ARTICLE XI — ORDER OF BUSINESS

Section 1. The order of business meetings of the Club shall be as follows:

Reading of minutes of last meeting.

Introduction of new members.

Treasurer’s report.

Reports of regular committees.

Reports of special committees.

Reading of communications and bills.

Old business.

New business.

Adjournment.

ARTICLE XII — PROCEDURE

Section 1. In all matters of procedure not covered by these Bylaws, provisions of Roberts Rules of Order, Revised shall prevail.

Prepared for the SARC Website by
R. Betts N1KPR
Email: [email protected]
Updated May 27, 2009

Created and maintained by Robert P. Giuliani, W1RPG
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