Giles Amateur Radio Association, Inc.
(Adopted by the Board on February 27, 1988. Prior references herein to Dismal Peak Repeater Society, Inc., have been changed to Giles Amateur Radio Association, Inc., to conform to the Articles of Incorporation as amended on May 10, 1992.)
Article I - Membership
Section 1 - All persons interested in amateur radio shall be eligible for
Section 2 - There shall be two classes of membership: voting and non-voting, hereafter referred to as full and associate. All members shall have voting privileges at all meetings, except that only full members shall vote at the election of officers.
Section 3 - Descriptions of membership classifications.
(3a) Full members shall be licensed amateur radio operators.
(3b) Associate members need not be licensed amateur radio operators.
(3c) Members who live more than thirty air miles from Dismal Peak may elect to apply as associate members.
Section 4 - Applications for membership shall be submitted in writing to be voted upon at the next meeting of the Board of Directors following the time the application was received. Each applicant must express a willingness to abide by the Articles of Incorporation and By-Laws and such rules as shall from time to time be promulgated by the club. Two-thirds of those directors present shall approve the applicant before he shall be considered elected to membership. At any time deemed necessary, a member may be expelled if the reason is justified in writing to the president. Expulsion shall be by a secret ballot of a two-thirds majority of the Board of Directors.
Article II - Meetings
Meetings shall be held at such place and time as the president shall order. Special meetings may be called by the president upon the written request of any five members of the club. Notices shall be so sent that in the ordinary postal delivery service they shall arrive at least twenty-four hours before the time therein stated for the special meeting. Only such business as is designated in the said notice shall be transacted at such special meetings.
Article III - Dues
A regular annual assessment for full and associate members is hereby assessed in accordance with the provisions of Article TWO of the Articles of Incorporation for the purpose of providing funds for current expenses. Dues are payable upon application for new membership and in the event the applicant is not accepted said dues will be refunded by mail. For old members, dues are payable by July 1. If the dues are not paid on October 1, the member shall be dropped from the rolls. New member dues shall be prorated, at one-half the annual rate, beginning on January 1, and dues paid after May 1 shall be valid through June 30 of the following year.
Article IV - Officers
Elective officers of this club shall be a president, a vice president, a secretary, and a treasurer. Elective officers shall hold a valid amateur radio operators license. Appointive officers of this club may be a trustee, an activities manager, a public relations manager, a technical manager, and a sergeant-at-arms. The appointive officers shall appoint any member of the club to serve on their various committees, subject to the approval of the president. Any planned actions, projects, or activities are permissible provided the president is kept well informed. The elected and appointed officers shall comprise the Board of Directors.
Article V - Elections
Section 1 - The officers of this club shall be elected for a term of one year by ballot of the voting members present, provided there be a quorum, at the annual meeting.
Section 2 - Vacancies occurring between elections may be filled by appointment of the Board of Directors.
Section 3 - Elective officers of this club shall be eligible to succeed themselves in office. Elective officers shall be qualified voters as described in Article V Section 4.
Section 4 - Qualified voters shall be those full members whose dues are paid and current.
Article VI - Duties of Officers
Section 1 - The President shall preside at all meetings of this club, and conduct same according to the rules adopted. He shall enforce the observance of the Articles of Incorporation and these By-Laws, decide all questions of order; sign all official documents that are adopted by the club, and none other, and perform all customary duties pertaining to the office of president, including the appointment of appointive officers designated by these by-laws.
Section 2 - The Vice President shall assume all duties of the president in the absence of the latter.
Section 3 - The Secretary shall keep a copy of the Articles of Incorporation and By-Laws of the Giles Amateur Radio Association, Inc. and have the same with him at every meeting whether regular or special. He shall cause all amendments, changes and additions to be noted thereon and shall permit the same to be consulted by members upon request. He also shall keep a record of the proceedings of all meetings, submit applications for membership, carry on all correspondence, and read communications at each meeting.
Section 4 - The Treasurer shall receive and receipt for all monies paid to the club; he shall keep an accurate account of all monies received and expended. He shall pay no bills without proper authorization (by the club or its officers constituting a business committee). At the end of each quarter he shall submit an itemized statement of disbursements and receipts. He shall maintain a roll of members.
Section 5 - The Trustee shall be responsible for the club station license, in the event that such license be granted. He shall be responsible for all physical properties of the club and shall maintain a written record of the location of all property and original cost thereof. He shall at the expiration of his term turn over all records and physical properties in his possession to his successor.
Section 6 - The Activities Manager shall organize club members as to radio station activities, plan and recommend contests for operating benefit and to advance the general club interest and activity as may be approved by the club. He shall maintain close liaison with the local emergency coordinator of the Radio Amateur Civil Emergency Service, if one exists now or in the future, to further the fullest possible club participation in the RACES Program. He shall keep informed by questionnaire or other means of the equipment, normal operating hours and frequencies, and type of such operation of such members as possess station equipment to facilitate emergency organization and to help in planning general interest activities. He shall encourage new stations in reporting activities to the club and to the elected section communications official of the American Radio Relay League; all these to make the reputation of the club and amateur radio activities in the community as outstanding as possible. He may appoint traffic assistants to aid him in specific branches of activity.
Section 7 - The Public Relations Manager shall see that all club activities affecting the public are conducted in a responsible manner. He shall direct all publicity and public relations efforts of the organization. He shall be responsible for directing the club's ongoing educational programs both for the public and for club members.
Section 8 - The Technical Manager shall report to the membership any new developments, equipment, discoveries, or any information of electric or electronic nature which may come to his attention. The Technical Manager is NOT an instructor, but a reporter, and shall not deal in theory or details unless he is prepared to do so on the particular subject. He may secure his material from any of the various sources which are available to him, by contacts on the air, from magazines, or from any source which is reliable and so authorized to release such information to the public. He shall be responsible for maintenance of all club radio equipment.
Section 9 - The Sergeant-at-Arms shall maintain the doors to the clubhouse seeing that they are opened in time for general meetings and securely locked after the meetings are over. He shall admit to the clubhouse only those persons who are members or others having business with the club. He shall see that all guests and visitors are properly recognized. He shall turn over to the club secretary at the end of each meeting a list of guests' and visitors' addresses. He shall see that no club property is removed from the club which is unauthorized by the board of directors or other authorized club members. The Sergeant-at-Arms shall se that order is maintained in the clubhouse at all times and that club property is used in an orderly and reasonable manner.
Article VII - Quorum
Quorum for all meetings, including elections, shall be 20% of the members eligible to vote. The number eligible will depend upon whether it is an election or not.
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