W. S. R. C. Rules
Published: 20 March 1999.
Updated: 5 April 2003
1 NAME:
The
name of the Club shall be called WESTERN
SUBURBS RADIO CLUB INCORPORATED.
2 OBJECTS:
The objects for which
the Club is established are :
a.
To act as a body for giving unity of
thought and action in the enjoyment of and for promoting ,developing and
fostering the interests of amateur radio and electronics and to cater for all
those interested in radio and other allied branches of electronics as a hobby.
b.
To teach the art of radio and electronics and
other matters herein before mentioned and to give training in radio
communication both practical and theoretical and train all persons desirous of
passing any amateur radio, electronic or other associated examinations
pertaining to any of the foregoing objects, or for any other purpose
whatsoever.
c. To take all such steps as may be desirable to
spread knowledge of amateur radio physics, experimental radio, and any branch
of electronics, or of the activities of the club among members of the general
public.
d. To maintain and establish radio
installations, and other electronic apparatus, the operation of which would
further the objects of the Club.
e. To operate and promote any scheme of
emergency communication
(
AREC ) private or public, including the placing of any or all of the Club’s land, buildings, plant
,equipment, apparatus facilities and organisation at the disposal of any
government, local authority or any other body or persons in any state of
emergency for the object of maintaining communication for the benefit of the commonwealth
f. To cater for such other activities of the
members as shall from time to time be determined.
g. To raise funds by means of any method to
provide money for building development, plant, radio equipment, or sundry
equipment associated by any of the foregoing objects.
h. To acquire, purchase, hold in trust, or sell
land and building and plant,. equipment, apparatus, facilities and amenities
when required for the persons and for any of the objects set forth..
i. To affiliate with any other club,
association, or person having objects compatible with those of the club.
j. To do all such things as would attain the above objects.
3. MEMBERSHIP:
a. Membership of the club shall be open to all persons who are ,
(i).Both male or female
,having any interest in any of the objects above set forth , and
(ii).who in the sole
discretion of the committee is of good character.
b. All applicants for membership shall be a
sponsored or nominated by a current financial member..
c. Election to membership shall be by motion of
the sponsor duly voted on at general meeting at which the applicant shall be
present.
d. The committee shall reserve the right to
reject any motion for membership , but shall state their reasons for such
rejections. The matter shall be open
for discussion, but the decision shall rest with the current committee.
e. The annual fee payable by a member shall be
determined at the Annual General Meeting without prior notice of motion , or at
any other meeting on 14 days notice motion to members in writing by the
Secretary.
f. The Club may from time to time at any
General Meeting elect one or more honorary life-members, Patron, and / or
honorary Vice President.
4. CESSATION OF MEMBERSHIP :
a. Any member may cease to be a member of WSRC
(inc ) on notice in writing being received by the Secretary or President and
the return of all club equipment and apparatus held by them and payment of all
fee’s due by them prior to the date of receipt by the Secretary or President of
such notice.
b. The Committee may expel any member, for
non-payment of fees, misconduct or any other reason in their discretion after
having given the member an opportunity to be heard , but shall declare such
expulsion at the next succeeding General meeting and shall give their reasons
therefore . The person so expelled shall have a right of appeal to such General
Meeting.
c. Cessation of Membership, however arising ,
shall not relieve any person from liability incurred prior to his or her
ceasing to be a member, damage to or loss of equipment, for fees or otherwise.
d. Any member whose fees are in arrears for six
months shall at the discretion of the Committee
be ineligible to take part in Club activities.
5. ALTERATION OF CLUB RULES :
a. The Rules of the Club shall not be altered,
added to or rescinded in whole or in part except
by the majority of financial members who hold a current Amateur Operator’s
Certificate, present and voting at the Annual General Meeting or at a Special
General Meeting provided that in the latter case fourteen days notice shall be
given to financial members with specifications of the proposed alteration.
b. No addition to or alteration of the
Pecuniary Profit clause or the winding up clause of this Constitution shall be
approved without the Inland revenue department’s approval.
6. MEETINGS :
a. An Annual General Meeting shall be held in
each consecutive period of twelve months.
b. The Secretary shall on requisition signed by
one fifth of all financial members or at the direction of the Committee from
time to time summon any special general meeting for any particular purpose.
Such special general meeting shall be held not latter than thirty days after
the receipt by the Secretary of such requisition or direction.
c. Special and general meetings may be called
by circular, advertisement or otherwise at the discretion of the Committee, but
in the case of special general meetings the circular, advertisement or other
means adopted for the calling of the meeting shall specify the business to be
conducted at that meeting.
d. The Annual General Meeting of the Club shall
receive the report of the Committee, the financial statement, elect officers
and an auditor for the ensuing year and generally deal with such matters
affecting the long term operation of the Club as may be necessary. No notice of
motion shall be required for any matter dealt with at the annual meeting unless
it is a matter otherwise specifically mentioned in these rules . Matters
affecting the short term operations of the Club shall be dealt with at a
subsequent general meeting
e. A quorum at a meeting shall comprise of not
less than six financial members.
f. No matter shall be dealt with at a special
general meeting unless notice there of has been given as aforesaid.
g. The Committee shall meet together at such
times and places as the Chairman shall determine.
h. The Secretary shall on the requisition of
any two committee members summon a committee meeting within seven days of the
date of receipt by him of such requisition.
i. Four members shall form a quorum for a committee meeting.
j. The President of the Club or in his absence
any person appointed by a majority of the meeting and is a financial member
present shall act as Chairman of both general and committee meetings and shall
have a deliberating or casting vote as well as an ordinary vote.
7. VOTING AT MEETING :
a.
Voting at general meetings and committee
meetings shall be by show of hands or otherwise as the Chairman may direct.
b. Any three financial members may demand a
poll at a general meeting and any two committee members at a meeting of the
Committee.
c. Every financial member shall have one vote.
In the case of husband and wife both being members of the club as a family each
shall have one vote.
d. Each person voting may be required by the Chairman to give their
name.
b. The Chairman shall have a deliberate and casting vote at general and
special meetings but only one vote at a committee meetings. In the event of equality of votes at
committee meetings the motion shall be deemed to be lost.
8. APPOINTMENT OF OFFICERS :
a. The Committee appointed at each annual
general meeting shall be comprised of a President, Vice- President, Secretary,
Treasurer and four other members. All nominees shall be present at the AGM or
shall have lodged with the Secretary written acceptance of nomination.
b. In addition the AGM shall elect an auditor
for the ensuing year and may from time to time appoint an honorary Solicitor.
c. Such committee members and Auditor shall
hold office until the next annual meeting and shall be eligible for
re-election.
d. Any vacancy appearing in the committee or
office of auditor during the year may be filled by appointment of a person or
persons by the committee and such person or persons shall hold office until the
next AGM or the Chairman may call for nominations for such position or
positions at any general meeting , in which case no notice of motion need be
given.
e. Any financial member of the club may be
nominated , seconded and duly elected at the AGM itself or (in the case of the
filling of any vacancy during the year), at a meeting of the committee or any
general meeting. One or two additional
committee members may be elected at any general meeting on a vote of the
meeting that it would further the interests of the club.
b. Any committee member failing to attend four consecutive general meetings
or committee meetings without leave of absence shall cease to be a member of
the committee.
g. The Secretary shall keep proper minutes and
records of all meeting including a register of members. Such register of members shall be open for
inspection at any time on fourteen days notice to the Secretary. The register of members shall include such
information that will further the interests of the club.
h The Secretary shall forward to the
Registrar of Incorporated Societies each year the annual statements required by
him.
i. The equipment officer shall be appointed at
the A.G. M., who will be responsible for the care of all the plant, equipment,
and apparatus of the club and shall keep proper inventory thereof.
j. AREC Section Leader is to be an ex officio of the committee.
9. COMMON SEAL.:
a. The Common Seal of the Club shall be in the
custody of the Secretary or President.
b. The Common seal shall be affixed to all
documents requiring sealing pursuant to a resolution of the Committee and in
the presence of the Secretary and any two members of the Committee.
10. CONTROL OF FUNDS. :
a. Control of funds and financial affairs of
the Club shall be the responsibility of the Committee.
b.
The incurring of or payment of any liability or
debt in excess of $100.00 increasing by 5% per annum from the date of these
rules shall be subject to the overriding control of a general meeting.
c.
Proper books of accounts shall be kept by the
Treasurer, who shall keep such books up to date and available for inspection at
each General Meeting.
d.
All money received by the Club shall be banked
in an account with the Auckland Saving Bank or at such other trading bank or
Post Bank as may from time to time be determined.
e.
All cheques, promissory notes, and bills of
exchange drawn shall be signed by any two of the Secretary, Treasurer or
President, and all endorsements may be made by any one of the Secretary, Treasurer or President.
11 PERSONAL PECUNIARY PROFITS
. Nothing expressed or implied in this
constitution shall permit the activities of this Club to be carried on for the
personal pecuniary profit of any member or individual, not shall any
distribution, whether by way of money, property otherwise be made to any member
or individual PROVIDED ALWAYS: no
member or persons associated with a member of the club shall derive any income
, benefit or advantage from the club where they can materially influence the
payment of income ,benefit or advantage. Except where that income or advantage
is derived from:
1.
Professional services to the club rendered in
the course of business, charged at no greater rate than current market rates;
or
2. Interest on money lent at no greater rate
than current market rates. AND all
members who may be interested or concerned directly or indirectly shall
disclose the nature and extent of their interest to the Committee.
12. BORROWING POWER.:
The club may with the authority of a special resolution of a special
meeting borrow money for the purpose of the club and may secure the repayment
there-of on all or any of the assets of the Club specified in such resolution
by way of mortgage of change there-on or otherwise however or upon no security.
13. WINDING UP CLUB.
a. In the event of a dissolution of the Club by
the Registrar of Incorporate Societies, the property and funds of the Club
shall be distributed as directed by the Registrar.
b. The club may be wound up voluntarily pursuant to a resolution of a
special meeting of which at least three calendar months notice
of motion has been given.
c. If upon winding up or
dissolution of the Club there remains after the satisfaction of all its debts
and liabilities any property whatsoever the same shall not be paid to or
distributed among the members of the Club. Such remaining property shall be
given or transferred to some other charitable organisation or non-profit body
having objects similar to the objects
of this club, or for some other charitable purposes within New Zealand. In the event of default (Executive being unable to decide) the
remaining assets are to be distributed by a Judge of the High Court as he
decides.
14. MISCELLANEOUS :
a. The Registered Office of the club
shall be situated at the address from time to time appointed in General
Meeting.
b. The Club may from time to time by special
resolution make a levy on its members to provide
extra funds required to carry out the objects of the Club , but so that the
total of such levies payable by any one person each financial year shall not
exceed $5.00 increased by 5% per annum from the date of these rules.
c In the event of both husband and wife being
members of the Club the annual fee payable by
them jointly shall not exceed 1.5 times that payable by an individual member.
d. The Club shall not be liable for any damages
arising out of any accident happening to any member of the Club during the use
of any of the club’s plant, apparatus, equipment facilities or amenities or
from the occupation of any buildings belonging to the Club for the negligence
or tort of any member of the Club whether financial or otherwise.
e. The rules of the Club shall be available for
the inspection to all financial members at all general meetings.
Post dated 20/03/99
MOVED -------------------------------------------------- DATED
-----------------------
SECONDED --------------------------------------------
DATED ------------------------
Merv Thomas.
ZL1SK
Secretary
James Moore
ZL1WOT
President