Article I. Name
of Organization
The name of this organization shall be “Apple City Amateur
Radio Club, Inc”. The term “ACARC” Or “Club” may be used in these by laws.
Article II. Purpose
The purpose and activities of this non profit educational
organization be in accordance with the Constitution of
Article III. Corporate
Status
Apple City Amateur Radio Club, Inc., is incorporated under
the laws of
Article IV. Records
It shall be the duty of the Secretary to keep the
Constitution and By Laws of the club and have same with him/her at every
regular and special meeting. He/She shall cause all amendments, changes and
additions to be noted thereon and shall permit the same to be consulted upon
request.
Article V. Membership
Section 1. Eligibility
for Membership
All licensed amateur radio operators shall be eligible for
membership. Unlicensed persons interested in amateur radio shall be eligible
for Associate Membership without voting privileges.
Section 2. Applications
for Membership
Applications for membership may be submitted in writing or
verbally at any time. Each application must express a willing ness t abide by
the Constitution and By laws and such rules that shall
be promulgated bt the Board of Directors and Club
membership. The Board of Directors shall pass on all applications before
submission to the membership.
Section 3. Dues
Annual membership dues are determined by the membership and
shall be assessed in accordance with the provisions of Article V, Section 1, of
the constitution for the purpose of providing funds for currant expenses. Dues
shall be upon admission to membership and annually thereafter, payable annually
on Jan 1st. New membership dues shall be prorated semiannually.
Article VI. Meetings
Section 1. Regular
Meetings
Regular meeting of the Club or Board of Directors shall be
held at such a time and place as the President shall order, subject to approval
of the membership.
Section 2. Special
Meetings
Special meetings may be called by the President upon
written request of any five members of the Club or the President may sign such
a request. The secretary shall inform all members by available media of special
meeting and of the business to be transacted at the special meeting. Only that
announced business may be conducted at any special meeting.
Section 3. Board
Meetings
The Board of Directors shall meet regularly but at least
monthly at a location announced to the general membership. Board meetings shall
be held no less than one week immediately prior to a regular general membership
meeting. Al Board Meetings shall be open to any full member, except that the
Board may meet in Executive Session when discussing personal matters involving
any individual member of the Club.
Section 4. Attendance
at Meetings
Each elected Officer and Trustee of this Club is expected
to attend Board and General Membership meetings. Any Member of the Board that
misses two consecutive Board or General Membership Meetings without providing
an alternate to assume his/her duties shall be expelled from office.
Section 5. Quorum
At all meetings, twenty-five present of the total
membership shall constitute a quorum. Four members of the Board of Directors
shall constitute a quorum for a meeting of the Board.
Section 6. Rules
of Order
“Roberts Rules of Order” shall prevail in the conduct of
business of this club in all cases in which rules are applicable.
Article VII. Committees
Section 1. Standing
Committees
Realizing the value of membership in the Club, various
Standing Committees shall provide each member with the opportunity to assist in
the implementation of the purpose of the Constitution and By Laws of the Club.
Section 2. Committee
Reports
Each Committee shall deliver a report to the Board of
Directors at a regularly scheduled Board meeting and to the General Membership
upon request of the President.
Section 3. Finance
Committee
The Vice Treasurer shall chair the Finance Committee which
shall meet at least quarterly to develop and oversee maintenance of a budget.
The Treasurer shall be ex official member of the Finance committee.
Section 4. Operations
Committee
The Trustee occupying Position I shall chair the Operations
Committee which shall meet at least monthly. The Committee shall create and
monitor at least the following subcommittees: a) Packet: b) Repeater: c) Field
Day: d) Hamfest: e) Emergency operations: f) any
other subcommittees deemed necessary by the Board of Directors.
Section 5. Nominating
Committee
The Vise President shall chair the Nominating Committee
which shall meet at least quarterly to develop a pool of candidates to fill the
various Offices of this Club at any Special or General Election of the Board.
Section 6. Publicity
Committee
The Secretary shall chair the Publicity Committee which
shall meet at least monthly for purposes of developing and promulgating a
monthly Club Newsletter and the development of various publicity notices that
shall inform the public about activities of this Club.
Section 7. Other
Committees
The Board may establish other Standing Committees without
amendment to these By Laws with approval of the general membership.
Article VIII. Elections
Nominees for office shall be presented by the Nominating
Committee along with the nominees from the floor during the first general
membership meeting in October. The election of Officers and Trustees shall be
held during the first regularly scheduled membership meeting in November.
Installation of Officers and Trustees shall be conducted during the first
scheduled meeting in December.
Article IX. Amendments
Section 1. Quorum
This Constitution or By Laws may be amended by a majority
vote of the membership at a meeting with a Quorum in attendance.
Section 2. Proposed
Amendments
Proposals for amendment shall be submitted in writing and
read aloud by the Secretary at three regular meetings of the Club prior to the
forth meeting at which the vote is taken.
Amendments to Constitution
Article IV, Board of Directors
The Board of Directors shall consist of no less that five
members, consisting of the President, Vice President and the Immediate Past
President of the Apple City Amateur Radio Club, Inc and three elected
trustee’s.
The Trustee’s shall each serve a term of three years.
(Staggered for continuity)
The Immediate Past President shall be a voting member of
the Board of Directors for one year.
The President is authorized to fill any vacancy on the
Board of Directors or Officers by appointment for the period of time existing
until the next General Election, at which time the Membership shall elect a
person to fulfill the vacant term.