Fifteen members of the Club shall constitute a
quorum. A
quorum is required for all items brought up for a vote.
Section
2:
At the regular
meeting held in September, a Nominating Committee of three (3) members
shall be appointed by the President. It
shall be the duty of this committee to nominate candidates for the offices
to be filled at the Annual Meeting in October. Before the election at the
Annual Meeting in October, additional nominations from the floor shall be
permitted.
Section 3:
The Officers
shall be elected to serve for one year or until their successors are
elected, and their term of office shall begin on January first (1st.)
following the Annual Meeting at which they are elected.
Section
4:
No Member shall
hold more than one (1) Board office at a time, and no member shall serve as
President or Vice-President for more than three (3) consecutive terms.
Section 5:
- The President shall preside over all
regular and special meetings, appoint committees, and call special
meetings.
- The Vice-President shall assume all
the duties of the President during his/her absence and shall perform
other duties as may be assigned by the President.
- The Secretary shall keep the minutes
in writing of all regular and special meetings, maintain the By-Laws,
maintain a current listing of all members, and notify all members of
every meeting, prepare and mail or distribute correspondence and
perform other secretarial duties as the President may direct.
- The Treasurer shall receive and
receipt all monies collected and expended. The Treasurer shall
maintain a record of all transactions and shall make available a
summary of account at each regular meeting and shall provide a
detailed summary of income and outgoing expenditures at the Annual
Meeting.
ARTICLE III -
MEMBERSHIP
Section 1: Eligibility
Any person with
a genuine interest in Amateur Radio shall be eligible for membership by
submitting, in writing, a request to join to the Secretary and by agreeing
to abide by the Club’s By-Laws. The request will then be voted on at the
next regular Club Meeting. Any person so elected by majority vote shall be
declared a member upon payment of the appropriate dues. (Dues are due at
the time of application of membership to the Club)
Section 2: Types of Membership
Full Member:
A full member shall
be a member holding a valid Amateur Radio License of any class. Only Full
Members shall have voting rights or be eligible to hold office.
Associate
Member:
An Associate
Member shall be any member not holding a valid Amateur Radio License. An
Associate Member may not vote or hold office. If at any time during the
year an Associate Member obtains his/her Amateur Radio License and desires
to upgrade to Full Membership they may do so once the FCC has issued
his/her Call Sign and upon another payment of half dues, to total the full
dues for the year, unless such upgrade occurs after August 1st.
in which case the additional payment of dues shall be waived.
Life
Membership:
Life Membership
can be conferred upon a Full Member who has rendered notable service to the
Club or Amateur Radio and has been a Full Member for at least seven (7)
years. A Life Member shall be entitled to all of the Club’s Privileges of a
Full Member, and shall be exempt from paying dues. Any member proposing
another Member for Life Membership shall submit the name of the Amateur and
the justification for such membership in writing to a member of the Board.
The Board shall review the application to assure the Amateur meets the
qualifications for such membership, and if determined to be appropriate,
submit the application at the next regular Club Meeting. An affirmative
vote by three quarters (3/4) of those members present shall be required for
acceptance at a regular scheduled club meeting.
Section
3: Termination of Membership
Any member desiring
to resign from the Club shall submit his resignation in writing to the
Secretary, who shall summit it to a member of the Board for action.
Any member whose Amateur activities are regarded to be detrimental
to the Club or the Amateur Radio Community may have his/her membership
terminated by a three-fourths (3/4) majority vote at any Club meeting. Allegations of misconduct shall be presented in
writing, signed by the complainant detailing the misconduct, to a member of
the Board. The Board shall review the allegations and give the accused
member an opportunity to refute the allegations. The Board, should they deem the allegation valid,
shall present the details and their recommendations to the membership at a
regular meeting.
ARTICLE IV - Board of
Directors
The Board
shall be comprised of the Club President, Vice President, Secretary,
Treasurer, Trustee
of the Club Call sign, and the preceding Club President. The Board
shall have the general supervision of the affairs of the Club between its
business meetings, fix
the dues, the hour and place of the meetings (with approval of the
majority of the membership) make recommendations to the Club, and shall
perform such other duties as are specified in these By-Laws. The Board
shall be subject to the orders of the Club, and none of its acts shall
conflict with action taken by the Club.
Each
member of the Board shall assist in the operation of the Club as requested
by the President.
ARTICLE V - Club Call sign
W4XD
is the FCC assigned Club Call sign.
The trustee of this call sign must be duly registered with the FCC.
Procedures for changing the trustee shall follow the same
procedure as for amending the By-Laws before submitting a requested change
to the FCC.
ARTICLE VI - Dues
The
regular assessment of yearly dues, as set forth in these By-Laws, shall be
for the purpose of providing funds for the clubs
operation expenses. Those desiring Full Membership shall pay full dues. The
only exception is a licensed family member desiring Full Membership and
living under the same roof as a Full Member. That person may pay half dues
provided that at least one (1) family member pays full
dues.
Anyone
joining the Club on or after August 1st., who desires a Full Membership,
shall pay only half dues for the remainder of the calendar year.
Dues are
payable in advance or no later than the March Club Meeting of each calendar
year. The Treasurer shall notify members one month in arrears, and those
not paid by the March (meeting night) shall be automatically dropped from
Membership of the Club. Any member who is dropped from the Club due to
non-payment of dues shall be considered a non-member. If membership has
lapsed for a period of greater than one year from the first of March, than
reapplication is required.
ARTICLE VII - Meetings
Section 1:
The regular
meetings of the Club shall be held on a monthly basis unless otherwise
ordered by the Club or the Board.
Section
2:
The regular
meeting in October shall be known as the Annual Meeting and shall be for
the purpose of electing officers, receiving reports from officers and
committees, and for any other business that may arise.
Section
3:
Special meetings
can be called by the President or by the Board and shall be called upon
written request of ten members of the Club. The purpose of the meeting
shall be stated in the call. Except in emergency, at least three (3) days
notice to the membership shall be given.
Section
4:
The rules
contained in the current edition of Robert’s
Rules of Order shall govern the Club in all cases to which they are
applicable and in which they are not inconsistent with these By-Laws and
any special rules of order the Club may adopt.
ARTICLE VIII - Amendments
All
proposed amendments to these By-Laws should be submitted to the Secretary
in writing. The President shall have the proposed changes read at a regular
meeting. All members shall be notified that changes in the By-Laws will be
acted on at the next regular meeting. At this specified meeting the proposal
shall be voted upon and, shall require an affirmative vote by ¾ of the
membership present.
ARTICLE IX - Dissolution
Procedures
for dissolution shall follow the same procedure as for amending the
By-Laws. Upon enactment of the motion of dissolution, the Full Members
present shall appoint a board of three (3) trustees. These trustees shall
take charge of all assets of the Club, dispose of all saleable assets, if
any, and distribute all monies, if any, in a manner determined by a
majority vote of the Club members present at that meeting.
Revised - Date: August 2007
President – Greg Czerniak, W4GRC
Vice President – Jeff
Rinehart, W4PJW
Secretary – Ray Colvin - KE4HVR
Treasurer – Doug Tippett
– N8ESW
