NANTICOKE AMATEUR RADIO CLUB CONSTITUTION

WITH AMENDMENTS 1 AND 2

APRIL 18, 1998

This document was originally published on July 20, 1985. Since that time, amendment number 1 dated March 15, 1986 was published and amendment number 2 was approved on April 18, 1998. This update printing incorporates those amendments in the text.

PREAMBLE:

We the undersigned, wishing to secure for ourselves the pleasures and benefits of the association of persons commonly interested in Amateur Radio, constitute ourselves the Nanticoke Amateur Radio Club and enact this constitution as our governing law. It shall be our purpose to further the exchange of information and cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency, and to so conduct club programs and activities as to advance the general interest and welfare of Amateur Radio in the community.

MEMBERSHIP: ARTICLE I

All persons interested in Amateur Radio communications * shall be eligible for membership. Membership shall be by application and election upon such terms as the club shall provide in its bylaws. (*Radio communications between amateur stations solely with a personal aim and without pecuniary interest).

 

OFFICERS: ARTICLE II

Sec. 1. The officers of the club shall be President, Vice President/Activities Manager, Secretary/Treasurer, and a minimum of 3 Directors. They shall collectively be referred to as the "Board of Directors".

Sec. 2. The officers of this club shall be elected for a term of one year by ballot of the members present, provided there be a quorum, at the December meeting of each year. The Officers elected in June 1985 shall serve through the end of 1985.

Sec. 3. Vacancies occurring between elections must be filled by special elections at the first regular meeting following the withdrawal or resignation.

Sec. 4. Officers may be removed by a three-fourths vote of the membership.

DUTIES OF OFFICERS: ARTICLE III

Sec. 1. The President shall preside at all meetings of this club, and conduct the same according to the rules adopted. He shall enforce due observance of this Constitution and Bylaws, decide all questions of order; sign all official documents that are adopted by the club, and none other, and perform all other customary duties pertaining to the office of President.

Sec. 2. The Vice President/Activities Manager shall assume all the duties of the President in the absence of the latter. In his duties as activities manager he shall organize club member activities, plan and recommend contests for operating benefit, and advance club interest and activity as approved by the club. He shall maintain close liaison with the ARRL Emergency Coordinator or SEC to further club participation on the Amateur Radio Public Service Corps. He shall encourage new stations in reporting activities to the club bulletin and to the elected Section Communications Manager of the ARRL; all these thing to make the reputation of the club and amateur radio activities in the community as outstanding as possible. He may appoint traffic committees or assistants to aid him in specific branches of activity.

Sec. 3. The Secretary/Treasurer shall keep a record of the proceedings of all meetings, keep a roll of members, submit applications for membership, carry on all correspondence, read communications at each meeting, and mail written meeting notices to each member. He shall at the expiration of his term turn over all items belonging to the club to his successor. In his duties as Treasurer, he shall receive and receipt for all moneys paid to the club; he shall keep an accurate account of all moneys received and expended. He shall pay no bills without proper authorization by the club or its officers constituting a business committee. At the end of each quarter he shall submit an itemized statement of disbursements and receipts. He shall at the expiration of his term turn over everything in his possession belonging to the club, to his successor.

Sec. 4. The Directors participate in the decision making process and shall be a voting member of the Board of Directors.

Sec. 5. The Board of Directors shall meet from time to time to conduct the normal business affairs of the club and report its decisions to the membership. A minimum of 3 members of the Board of Directors shall constitute a quorum. The majority vote of attendees will determine decisions. The Board of Directors shall be authorized to make expenditures up to $100.00 per individual purchase without approval from the membership.

MEETINGS: ARTICLE IV

The Bylaws shall provide for regular and special meetings. At meetings, a minimum of one-fifth of the membership shall constitute a quorum for the transaction of business.

DUES: ARTICLE V

The Board of Directors may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization within its objects as set forth in the preamble and appendices to the bylaws. Non-payment of such dues or assessments shall be cause for expulsion from the club within the discretion of the membership.

MEMBERSHIP ASSISTANCE: ARTICLE VI

This club shall enact appropriate rules to minimize interference in operation between stations of its members; it shall formulate adequate plans for disposition of any cases of interference to other radio services where reported as caused by any amateur station operation in the area of club jurisdiction. The club through designated INTERFERENCE, PLUBLIC RELATIONS AND OPERATING COMMITTEES will provide technical advice to members concerning equipment design and operation to assist in frequency observance, clean signals, uniform practice, and absence of spurious radiation from club member stations. The club shall maintain a program to foster and guide public relations.

AMENDMENTS: ARTICLE VII

This Constitution or the Bylaws may be amended by a two-thirds vote of those members present and voting. Proposals for amendments shall be submitted in writing at a regular meeting and shall be voted on at the next following regular meeting, provided all members have been notified by mail of the intent to amend the Constitution and/or Bylaws at said meeting.

RULES: ARTICLE VIII

Robert's Rules shall govern proceedings.

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BYLAWS

    1. SECRETARY/TREASURER. It shall be the duty of the Secretary/Treasurer to keep the Constitution and Bylaws of the club and have the same with him at every meeting. He shall cause all amendments, changes and additions to be noted thereon and shall permit the same to be consulted by the members upon request.
    2. MEMBERSHIP. There shall be five classes of full membership in addition to Associate Membership. Full Membership is open to licensed amateurs and those actively engaged in a class leading to an amateur radio license. Associate Membership is open to all other interested persons. Full Membership includes all club privileges as well as rights to hold club office and to vote for club officers. Associate Membership includes all club privileges except for the right to hold office and vote for officers. Applications for club membership shall be submitted at regular meetings.
      1. SENIOR MEMBERSHIP. Senior Members are Full Members who have reached the age of 65 years. In recognition of the wisdom and valued guidance, the Board of Directors will establish a special dues assessment for senior members.
      2. REGULAR MEMBERSHIP. Regular Full Membership.
      3. FAMILY MEMBERSHIP. Spouse and other immediate family members of a Full Member, living in the same household who are 21 years of age or under, may apply for a Family Membership. The Board of Directors shall establish a special dues assessment for family members.
      4. STUDENT MEMBERSHIP. Full time students 23 years of age or under will be Student Members. As an incentive and to relieve their financial burden, the Board of Directors will establish a special dues assessment for Student Members.
      5. LIFE MEMBERSHIP. Life Membership shall be available to any Full Member. A life member shall have all of the club privileges of Full Membership for life without additional annual dues. The Board of Directors shall establish a life membership dues assessment based on age and current dues structure.
    1. MEETINGS. Regular meetings shall be held on the third Saturday of each calendar month at such place as the president shall order. Special meetings may be called by the president upon the written request of any five club members. Notices shall be sent to members concerning special meetings and the business to be transacted. Only such business as designated shall be transacted. Such notices shall be so sent so that in the ordinary postal delivery they arrive not less than 24 hours before the meeting.
    2. COMMITTEES. The club shall have a number of standing committees. These committees shall be:
      1. Nominating Committee
      2. Public Service Committee
      3. Field Day Committee
      4. RF Interference Committee
      5. Emergency/Communications Committee
      6. Repeater/BBS Committee
      7. License Program Committee

APPENDICES. These Bylaws shall be appended at the discretion of the Board of Directors.

APPENDIX A - CLUB GOALS AND OBJECTIVES

APPENDIX B - CLUB REPEATER OPERATION

APPENDIX C - CLUB PROPERTY LIST

APPENDIX D - DUES STRUCTURE

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