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NEPTUNE AMATEUR RADIO CLUB
NEPTUNE, NEW JERSEY
Amended April 22, 2000
Amended October 26, 2002
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We, the undersigned, wishing to secure for ourselves the pleasure and benefits of the association of persons interested in amateur radio communications, constitute ourselves the Neptune Amateur Radio Club and enact this constitution as our governing law.
It shall be our purpose to further the exchange of information and cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency, to assist our community in times of emergency with amateur radio communications, and to conduct club programs and activities as to advance the general interest and welfare of amateur radio in the community.
All persons interested in amateur radio communications shall be eligible for membership. Membership shall be on the application and election upon such terms to the club as its By-Laws provide.
Section 1 The officers of this club shall be, President, Vice-President, Secretary, Treasurer.
Section 2 The officers of the club will be elected to terms of one year. Reappointment may occur. A Nominations Committee will be appointed at the September meeting. Written notification will be sent to the general membership with an appropriate ballot. The general membership will hold an election at the November meeting. Newly elected officers will be sworn in at the December meeting. The term of office will run on the calendar year, January through December.
Section 3 Vacancies occurring between elections must be filled by special elections at the first regular meeting following the withdrawal or resignation.
Section 4 Officers may be removed by a three-fourths vote of the membership.
Section 5 The Executive Committee of the club shall consist of all officers as provided by Article II, Section 1 of the Constitution. The purpose of this committee shall serve as a general coordinating group of the club’s activities and to fulfill requirements of the Constitution as outlined in various sections of that instrument and the By-Laws. The Executive Committee shall not make major decisions for the membership unless there is a crisis that deems the action necessary.
Section 1 The president shall preside at all meeting of this club and conduct same according to the rules adopted. He/she shall enforce due observance of the Constitution and By-Laws, decide all questions of order, sign all official documents that are adopted by the club and perform all other customary duties pertaining to the office of the president.
Section 2 The Vice-President shall assume all the duties of the president in the absence of the latter.
Section 3 The Secretary shall keep a record of the proceedings of all meetings, keep a roll of its members, submit applications for membership, carry on all correspondence, read communications at each meeting, and mail written meeting notices to each member. He/she shall at the expiration of his/her term, turn over all items belonging to the club to his/her successor.
Section 4 The Treasurer shall receive and receipt for all monies paid to the club. He/she shall keep an accurate account of all the monies received and expended. He/she shall pay no bills without proper authorization [by the club or its officers constituting a business committee]. St the end of each quarter, he/she shall submit and itemized statement of disbursements and receipts. He/she shall, at the expiration of his/her term, turn over all items belonging to the club to his/her successor.
Section 5 The Health and Welfare Coordinator is an appointed, volunteer, non-officer club position. The coordinator’s prime responsibility is that of keeping the club aware of the health and welfare of its members; send appropriate cards to members who are hospitalized; encourage visits to the same; send appropriate card in acknowledgement of death in the immediate family and/or other situations that demand recognition. Additionally, when deemed appropriate, the coordinator will enlighten the membership on known amateur radio operators of other area clubs.
The By-Laws shall provide for regular and special meetings. At meetings, a minimum of one-third of the membership shall constitute a quorum for the transaction of business.
The club, by a majority vote of those present at any regular meeting may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization within its objectives as set forth in the preamble. Non-payment of such dues or assessments shall be cause for expulsion from the club within the discretion of the membership.
This club shall enact appropriate rules to minimize interference in operation between stations of its members. It shall formulate adequate plans for disposition of any cases of interference to other radio services reported as caused by any amateur station operation within the area of the club jurisdiction. The club, through designated interference public relations and operating committees, shall provide technical advice to members concerning equipment design and operation. To assist in frequency observance, clear signal, uniform practice, and absence of spurious radiations from club member stations. The club shall also maintain a program to foster and guide public relations.
This Constitution or the By-Laws may be amended by a two-thirds vote of the membership present. Proposals for amendments shall be submitted in writing at a regular meeting and shall be voted on at the next following regular meeting, provided all members have been notified by mail of the intent to amend the Constitution and/or By-Laws at said meeting.
----Adopted August 26, 1995
----Amended April 22, 2000
----Amended October 26, 2002
Neptune Amateur Radio Club
Number 1 All applicants, approved for membership prior to January 1, 1983, shall have conveyed upon them “Charter Membership” with all the rights and privileges of that title that the club may approve.
Number 2 The club, Neptune Amateur Radio Club, shall affiliate itself with the American Radio Relay League, ARRL. The officers of NARC shall process such forms as required and ensure the club maintains its affiliation.
Number 3 The dues shall be payable annually prior to the regular January meeting. All applicants accepted for membership during the year shall have their dues prorated so as to cause all dues to become due at the January meeting. Dues are to be set by the standing board and voted on the standing membership. Membership is to be notified of the dues change via established procedures.
Number 4 The Treasurer shall procure a checking account at the least cost to the club. NARC, and use this account for payment of club bills in accordance with the Constitution.
Number 5 The Neptune Amateur radio Club will meet once per month during the year. The monthly meetings will be held on the fourth Saturday at a location deemed appropriate by the general membership. These meetings will be deemed regular meetings and will be announced in accordance with the Constitution.
Number 6 The officers of the club may hold special meetings herein called “business meeting” to conduct the routine business of the club. These meetings may be called by the President with at least one week’s prior notice to the officers of the club. No business may be conducted at these meetings, except that which can be classified as routine, but may include those items necessary to maintain mission as prescribed in the Constitution. All business conducted at such meetings will be conveyed to the general membership at the next regularly scheduled meeting. The secretary shall keep minutes of these meeting for inspection by the membership.
Number 7-A Applicants for membership submitted after August 26, 1995 will require a sponsorship by an active member in good standing. The Executive Committee will recommend approval/disapproval, based on the sponsor’s recommendations, to the general membership at the earliest general meeting. A majority vote of the members present at that meeting is required for acceptance.
Number 7-B In the event of a disapproval recommendation by the Executive committee, the general membership will be notified of the pending balloting of the application to be voted on prior to the next general membership meeting. The balloting shall be done in secret.
Number 7-C Applications not approved will be returned to the applicant along with all fees and/or dues paid by the applicant along with a letter stating that a majority of the membership disapproved the application. No further explanation shall be given. A disapproved application may be resubmitted after a ninety  day lapse.