Constitution
Article I - NAME
The name of the corporation shall be: MERIDEN AMATEUR
RADIO CLUB, INC., hereinafter referred as "MARC, Inc.".
Article II - PURPOSES
MARC, Inc. is a non-profit, non-stock corporation
organized
solely for the purposes set forth hereinafter.
MARC, Inc. seeks to comply and support the
purposes of
the Amateur Radio Service as defined in the Federal Communications
Commission
Rules Part 97.1. It seeks to expand public understanding and
appreciation
of the Amateur Radio Service, encourage men and women to participate in
this service, provide emergency and public assistance communications
services,
assist and improve the technical skills of its members, contribute to
the
advancement of the radio art, and to otherwise support charitable and
public
goodwill efforts.
MARC, Inc. will accomplish these purposes through
volunteer
activities of its membership, financial support of charitable and
educational
opportunities, and public benevolent efforts.
Article III - MEMBERSHIP
Section 1 The membership of MARC, Inc. shall consist
of those individuals who are members in good standing as defined in the
By-Laws.
Section 2 All persons interested in Amateur Radio
shall
be eligible for membership in MARC, Inc.
Section 3 All members shall be entitled to vote,
in person,
at any regular or special meeting of MARC, Inc.
Article IV - DIRECTORS or TRUSTEES
Section 1 Directors or Trustees of the corporation
shall
be: the officers of MARC, Inc. (President, Vice-President, Secretary,
Treasurer,
and Station Activities Manager), the Memorial Club Station Licensee,
and
a designated member of the Scholarship committee. Their terms as
Directors
shall be concurrent with their terms in MARC, Inc.
Section 2 A regular annual meeting of the
Directors shall
be held within forty-five (45) days of the annual meeting of MARC, Inc.
The outgoing and newly elected Directors shall be in attendance. A
quorum
will be a majority of the eligible Directors, each having a single vote.
Section 3 A special meeting of the Directors may
be called
by the President, or upon the written request of any three (3)
Directors.
Notice, through personal contact or first-class mail, shall be sent to
all the Directors informing them of the special meeting and business to
be transacted. Such notice should arrive at least twenty-four (24)
hours
before the time therein set for the meeting. Only such business as is
designated
in the said notice shall be transacted at such special meeting.
Section 4 The Directors of MARC, Inc. shall be
responsible
for the formulation of appropriate financial and activity documentation
required by Federal and State statutory regulations. The Directors of
MARC,
Inc. shall insure the activities of this organization are in
conformance
with the Purposes set forth herein.
Article V - OFFICERS
Section 1 The officers of MARC, Inc. shall be: a
President,
Vice-President, Secretary, Treasurer, and an Station Activities Manager.
Section 2 The officers of MARC, Inc. shall be
elected
for a term of one year by ballot of the members present, provided there
be a quorum. Elections shall be held at the Annual Meeting.
Section 3 Vacancies occurring between elections
must be
filled by special ballot at the first regular business meeting after
the
withdrawal or resignation is announced.
Section 4 Officers may be removed on a motion by
three-fourths
(3/4) vote of membership present and voting at the meeting, provided
that:
a) a special meeting has been requested to address the removal issue;
b)
the special meeting has recommended a motion to remove; c) the officer
has not resigned; d) the motion is voted on at the next regular
business
meeting; e) a quorum is present at both the special and the regular
meeting.
All financial authority of the officer being considered for removal
shall
be considered until the matter is resolved.
Section 5 Candidates for office in MARC, Inc.
shall have
a valid Amateur Radio license.
Section 6 Duties of officers:
Section 6a The President shall preside at all
meetings
of this organization, and conduct the same according to the rules
adopted;
he shall enforce due observance of this Constitution and By-Laws;
decide
all questions of order; sign all official documents that are adopted by
the organization; and perform all customary duties pertaining to the
office
of the President. He shall, at the expiration of his term, turn over
everything
in his possession belonging to the organization to his successor.
Section 6b The Vice-President shall assume all the
duties
of the President in the absence of the latter. He shall, at the
expiration
of his term, turn over everything in his possession belonging to the
organization
to his successor.
Section 6c The Secretary shall keep a record of
the proceedings
of all meetings, keep a roll of members, submit applications for
membership,
carry on all correspondence, read communications at each meeting, and
mail
written notices to each member of every special meeting of the
organization,
except when excused by action under the By-Laws. He shall, at the
expiration
of his term, turn over everything in his possession belonging to the
organization
to his successor.
Section 6d The Treasurer shall receive and receipt
for
all monies paid to the organization; he shall keep an accurate account
of all monies received and expended. He shall pay no bills without
proper
authorization of a business committee as provided in the By-Laws. At
the
end of each month, he shall submit an itemized statement of
disbursements
and receipts. He shall, at the expiration of his term, turn over
everything
in his possession belonging to the organization to his successor.
Section 6e The Station Activities Manager shall be
responsible
for activities involving the Memorial Club Station and/or stations
operated
in the name of the organization and shall insure that the membership
has
access to any and all equipment needed to participate in station
activities;
shall be responsible for all club nets and shall receive net reports to
be forwarded to the Secretary; and shall be responsible for Emergency
Coordination
within the organization and with outside agencies. An emergency plan
shall
be kept on file with the Secretary. He shall, at the expiration of his
term, turn over everything in his possession belonging to the
organization
to his successor.
Article VI - MEETINGS
Section 1 The By-Laws shall provide for regular and
special
meetings of this organization. Regular meetings shall be provided in
the
By-Laws. The meeting shall be declared by the President in advance to
be
a business or an activity meeting.
Section 2 A quorum of the total membership plus
two officers
(one of which is the President or Vice-President) shall be necessary
for
the transaction of business.
Section 3 The last regular business meeting of the
calander
year shall be the Annual Meeting.
Section 4 When a proposal is brought forth at a
meeting
without the necessary quorum present, written notice shall be mailed to
all members by the Secretary stating the proposal and giving all a
chance
to appear at the next meeting to vote for or against it. If, however,
the
necessary quorum is still not in attendance, then voting may still be
conducted
as long as one or more officers are present, preferably the President
or
the Vice-President.
Article VII - FINANCES
Section 1 MARC, Inc. may levy upon the general
membership
such dues or assessments as shall be deemed necessary for the business
of the organization within its objectives as set forth in the Purposes
of the organization. Non-payment of such dues or assessments shall be
cause
for expulsion from the organization within the discretion of the
membership.
Section 2 MARC, Inc., from time to time, may
participate
alone or with other organizations in fund raising activities to
supplement
member dues and assesments.
Section 3 MARC, Inc., may accept donations from
the membership
or the general public to be used in the accomplishment of the Purposes
of the organization. These donations may be designated for a specific
purpose
or general usage.
Article VIII - OPERATIONS
Section 1 MARC, Inc., through designated members and
committees, shall provide technical advice to members concerning
equipment
design and operation to assist in compliance with FCC Rules Part 97,
complete
frequency observance, clean signals, uniform practice, and absence of
spurious
radio radiations from member stations.
Section 2 Where equipment and facilities permit,
establish
and maintain a Memorial Club Station. The Memorial Club Station shall
be
for the use in membership activities and provide emergency
communications.
Section 3 A member in good standing shall be
designated
as the Memorial Club Station Trustee to hold the station license as
provided
for under FCC Rules Part 97. The Station Trustee shall have the duty of
Historian. He shall collect and safeguard any material felt to be of
historical
interest.
Section 4 MARC, Inc., through designated members
and committees,
shall provide emergency and public assistance communications services.
Section 5 MARC, Inc., through designated members
and committees,
shall provide support for men and women to participate in the Amateur
Radio
Service, improve the technical skills of its members, and support
allied
charitable and public goodwill efforts.
Article IX - AMENDMENTS
Section 1 This Constitution or the By-Laws may be
amended
by a three-fourths (3/4) vote of members present and voting. Proposals
for amendments shall be submitted in writing at a regular business
meeting
and not voted on until the next regular business meeting. A quorum must
be present at the meeting.
Article X - RULES
Section 1 Robert's Rules of Order (or Cushing's
Manual)
shall govern all proceedings of this organization.
Article XI - DISBANDMENT
Section 1 If for reasons unforeseen MARC, Inc. shall
be disbanded, a vote of three-fourths (3/4) of the membership present
at
such meeting be taken and abided by the results of such quorum. All
organization
finances, property, and all equipment owned by MARC, Inc. shall be
voted
upon to be donated to a non-political, non-personal charitable
organization.
All MARC, Inc. equipment and property shall be auctioned by the voting
membership and all monies realized from such be donated as provided
above.
The charitable organization to receive the donation or donations shall
be voted upon at the Meeting of Disbandment.
By-Laws
Section 1 STATION ACTIVITIES MANAGER:
It shall be determined during the election process if
the duties of the Station Activities Manager and Vice-President are to
be combined.
Section 2 SECRETARY:
It shall be the duty of the Secretary to keep the
Constitution
and By-Laws MARC, Inc. and have the same with him at every regular and
special meeting. He shall cause all amendments, changes and additions
to
be noted thereon and shall permit the same to be consulted by members
upon
request.
Section 3 MEETINGS:
Regular meetings shall be held twice each month on
alternate
Thursday evenings at such place as the President shall order, or as
agreed
upon by the membership. The meeting shall be declared by the President
in advance to be a business or an activity meeting.
A quorum necessary for the transaction of business
is
defined as one-tenth (1/10) of the total membership plus two officers.
Special meetings may be called by the President
upon the
written request of any five (5) members of MARC, Inc.. Notice shall be
sent to all the members informing them of the special meeting and
business
to be transacted. Such notice shall be so sent that in the ordinary
postal
delivery they shall arrive at least twenty-four (24) hours before the
time
therein set for the meeting. Only such business as is designated in the
said notice shall be transacted at such special meeting.
Section 4 MEMBERSHIP:
Application for membership shall be in writing at a
regular
meeting and each application must express a willingness of the
applicant
to abide by the Constitution and By-Laws, and such rules as shall from
time to time be promulgated by the organization. Two-thirds (2/3) of
those
present shall approve the applicant before he shall be considered
elected
to membership.
Section 5 TREASURER:
The Treasurer shall pay no bills without proper
authorization
of the Business Committee which shall consist of the President,
Vice-President
and Secretary. He shall make his books available for annual audit prior
to the installation of newly elected officers.
Section 6 DUES:
A regular annual assessment shall be levied upon
members
in accordance with the following table:
Regular members
............................................Full
Amount of Dues
Senior Members (over 65) and Students .........2/3
Amount
of Dues
Full Time Active Service Members
...................No
Dues
Additional Family Members
..............................1/3
Amount of Dues
New Members after January 31
........................Prorated
at 1/12 of Full Amount for each month remaining in the calendar year,
including
the current month.
Payment shall be made in advance to the treasurer
by the
last day of the calendar year. Non-payment of such assessment shall be
cause for dismissal.
Section 7 STANDING COMMITTEES:
At the first regular business meeting of his term,
the
President shall insure that a minimum of four (4) standing committees
are
in place. These shall be the Technical, Publicity, Program and
Entertainment,
and Scholarship Committees. The President as an ex-officio member of
all
committees. The duties of said committees shall be as follows:
a) The Technical Committee shall perform its duties
in
accordance with Article VIII - Operations Section 1 of the Constitution.
b) The Publicity Committee shall publicize meetings
and
be the organization’s contact with the public at large.
c) The Program and Entertainment Committee shall
provide
speakers, movies, slides, demonstrations, etc., of an informative or
educational
nature in some way related to amateur radio, electronics,
communications,
etc., or as suggested by the members. Such programs shall be presented
at the monthly activity meeting.
The Program and Entertainment committee may also
provide
assistance for Club Station activities in conjunction with the Station
Activity Manager. In addition, the committee may assist other special
committees
in planing Field Day, picnics, etc.
d) The Scholarship committee shall administer and be
responsible for the scholarship resources in behalf of the membership
of
MARC, Inc. The committee shall consist no less than of four (4) members
plus the President as an ex-officio member.
Within a period not exceed ninety days after the
acceptance
of these By-Laws, the Scholarship committee shall submit a Scholarship
Plan of Operations to the MARC, Inc. trustees for approval and be
appended
to these By-Laws as an integral section.
Section 8 REPEATER OPEERATION
The Wallingford Repeater Association shall merge with
the
Meriden Amateur Radio Club, Inc. The purpose of this merger is to
insure
continued technical capability of MARC, Inc. in the performance of the
purposes
set forth in Article II of this Constitution and By-Laws.
A detailed Repeater Plan of Operation shall be
appended to
these by-laws as an integral section.
This merger shall be effective upon approval of this
By-Law
in accordance with Article IX.
Section 9 PRESIDENT
The President may authorize total expenditures for
MARC,
Inc. business of up to one-hundred dollars ($100.00) between
consecutive regular
business meetings. Such authorization shall be considered "proper" as
defined
in By-Law Section 5 and shall not need prior Business Committee
agreement.
Section 10 PURPOSES
MARC, Inc is organized exclusively for charitable,
educational
and scientific purposes, including for such purposes, the making of
distributions
to organizations that qualify as exempt organizations under section
501(c)(3)
of the Internal Revenue Code, or corresponding section of any future
federal
tax code.
Section 11 PURPOSES
No part of the net earnings of MARC, Inc shall inure
to the benefit of, or be distributable to its members, trustees,
officers,
or other private persons, except that MARC, Inc shall be authorized and
empowered to pay reasonable compensation for services rendered and to
make
payments and distributions in furtherance of the purposes set forth in
the purpose clause hereof. No substantial part of the activities of
MARC,
Inc shall be the carrying on of propaganda, or otherwise attempting to
influence legislation, and MARC, Inc shall not participate in, or
intervene
in (including the publishing or distribution of statements) any
political
campaign on behalf of any candidate for public office. Notwithstanding
any other provision of this document, MARC, Inc shall not carry on any
other activities not permitted to be carried on (a) by an organization
exempt from federal income tax under section 501(c)(3) of the Internal
Revenue Code, or corresponding section of any future tax code, or (b)
by
an organization, contributions to which are deductible under section
170(c)(2)
of the Internal Revenue Code, or corresponding section of any future
federal
tax code.
Section 12 DISBANDMENT
Upon dissolution of MARC, Inc, assets shall be
distributed
for one or more exempt purposes within the meaning of section 501(c)(3)
of the Internal Revenue Code, or shall be distributed to the federal
government,
or to the state or local government, for a public purpose. Any such
assets
not disposed of shall be disposed of by the Court of Common Pleas of
the
county in which the principle office of MARC, Inc is then located,
exclusively
for such purposes or to such organization or organizations, as said
Court
shall determine, which are organized and operated exclusively for such
purposes.
MARC Scholarship Committee Guidelines
THE FRANK DARMOFALSKI (W1FD)
SCHOLARSHIP FUND
of the Meriden Amateur Radio Club, Inc.
Purpose: To provide secondary school graduates
scholarship
award(s) for the purpose of continuing education in communications
electronic
or related fields.
Members of the committee shall elect one member as
chairperson
and to report to the board of directors. chairperson shall serve one
year
term and may be reappointed by the committee.
A quorum shall consist of three members.
All monies received/raised by the scholarship
committee
shall be deposited into the treasury. The scholarship committee shall
recommend
to the board of directors the investments in which to place the monies
received for the scholarship fund.
Scholarship awards shall be of two types:
perpetual or
expendable.
Perpetual scholarships shall award
the
interest/dividends gained from the investments each year, the
scholarship(s)
is(are) funded by bequests of individuals or through funds raised by
MARC
Inc.
Expendable scholarships shall award the
total
sum received from the sponsor where the intent is to fund a short term
scholarship or where the monies received would not generate enough
income
to warrant multiple years of awards.
Perpetual scholarships endowed by individuals
with
at least $2000.00 (two thousand dollars) or more shall be given in the
individuals name annually providing the donor wishes to be recognized.
Expendable scholarships of $100.00 (one
hundred
dollars) up to $1999.00 (one thousand nine hundred ninety nine dollars)
shall be given in the persons named which the donations represent.
Monies raised or donated to MARC shall first fund
The
Frank Darmofalski Scholarship unless otherwise designated by the donor.
Award(s) of interest from the scholarship fund
shall be
made to the selected candidate(s) each year upon the recommendation of
the scholarship committee. The number of awards and the amounts shall
be
decided by the committee each year based upon interest earned. The
board
of directors shall disburse the funds for the award(s) at the start of
the academic year to the school of the candidate(s). The treasurer
shall
notify the committee by February 1st as to the amount of monies
available
to be awarded.
It shall be the scholarship committees
responsibility
to notify and send applications to all secondary schools in the towns
represented
by the membership by March 1st with returns by April 15th.
Applications shall be considered confidential
material
and only members of the scholarship committee may review them.
Applicants Requirements:
Must be enrolled in an accredited institution
beyond high
school and hold a valid amateur radio operator license.
Transcripts should be attached
Preference to students of electronics or related
fields
Open to all regardless of race, religion, sex or
national
origin. Must be a U.S. citizen.
Awards shall be based upon academic grades, financial
need,
leadership qualities, area of study, public service activities,
electronic
projects.
Each member of the scholarship committee shall
review
the applications and select three candidates for the award(s) ranking
them
in numerical order #1-3. The candidate(s) receiving the highest total
shall
be awarded the scholarship(s). If no (one) candidate receives more
points
then selected those chosen with the highest totals will be reviewed by
the committee and ranked again. If no (one) candidate is selected then
the president as ex-officio member shall cast the deciding ballot after
reviewing the applications of those selected by the committee and
receiving
the highest totals.
Upon review of the applicants if two candidates
are ranked
equal and one of which is a member of MARC or their family then
preference
shall go to that person.
No member of the committee shall be allowed to
vote on
an application of their immediate family, relatives, employee or
employer.
In the event MARC Inc. shall be dissolved all
monies in
the scholarship fund shall be given to the ARRL scholarship program for
perpetuation of the scholarship program
(Made an addendum to the MARC, INC. Constitution
&
Bylaws November 9, 2000)
<>MARC INC. SCHOLARSHIP APPLICATION
MERIDEN AMATEUR RADIO CIIJB INC.
P.O BOX 553
MERIDEN CT 06451
THE APPLICATION SHOULD BE PRINTED OUT AND MAILED
TO THE
ABOVE ADDRESS WITH TRANSCRIPTS ATTACHED.
PLEASE PRINT CLEARLY ALL
INFORMATION.
DATE _________________
NAME_____________________________________________________
CALL SIGN ____________________
LAST FIRST MIDDLE
HOME ADDRESS
________________________________________________________
STREET
_______________________________________________________________________
CITY/STATE/ZIP
PHONE #
_(_______)___________________________________
AREA CODE NUMBER
FATHERS NAME (LAST)_________________________________
(FIRST)_____________________ (DECEASED)
MOTHERS NAME
(LAST)________________________________ (FIRST)_____________________
(DECEASED)
SCHOOLS ATTENDED (HIGH SCHOOLS OR ABOVE) MOST
RECENT FIRST
_______________________________________________________________________________________________
_______________________________________________________________________________________________
NAME DATES ATTENDED DEGREE OR DIPLOMA
DATE OF GRADUATION
______/________/__________ CLASS
RANK ___ OF ________
COLLEGE/SCHOOL/UNIVERSITY AT W\HICH YOU HAVE BEEN
ACCEPTED
OR ENROLLED:
_______________________________________________________________________________________________
ADDRESS
______________________________________________________________________________________
MAJOR FIELD OF STUDY
_________________________________________________________________________
HIGH SCHOOL HONORS OR DISTINCTIONS
_________________________________________________________
_______________________________________________________________________________________________
EXTRACURRICULAR AND COMMUNITY
ACTIVITIES_________________________________________________
_______________________________________________________________________________________________
_____________________________________
__________________________________________________________
_______________________________________________________________________________________________
LIST ALL RADIO ORGANIZATIONS WITH WHICH YOU ARE OR
HAVE
BEEN ASSOCIATED WITH:
_______________________________________________________________________________________________
_______________________________________________________________________________________________
LIST ANY HOBBIES
_____________________________________________________________________________
_______________________________________________________________________________________________
_______________________________________________________________________________________________
WHAT PERCENTAGE OF YOUR EDUCTIONAL EXPENSES ARE
TO BE PAID BY:
YOUR FAMILY _____%, YOURSELF ____%
SCHOLARSHIPS/GRANTS
____% LOANS ______%
WHAT DO YOU ESTIMATE YOUR TOTAL EDUCATIONAL COST
FOR NEXT
SCHOOL YEAR? ____________
TUITION & BOARD ___________ BOOKS &
SUPPLIES ___________
MISC __________
PRESENT EMPLOYMENT
_________________________________________________________________________
ANSWER ONLY IF FINANCIALLY DEPENDENT ON PARENTS:
PARENTS HOME: RENTED__________ OWNED_________ BEING
PURCHASED
________________
ESTIMATED GROSS ANNUAL INCOME OF PARENTS
_____________________
NUMBER OF SIBLINGS ______________________ NUMBER
IN COLLEGE
__________________
WHAT IS YOUR GRADE POINT AVERAGE? ____________
ARE YOU OR ANY OF YOUR FAMILY A MEMBER OF THE
MERIDEN
AMATEUR RADIO CLUB? _____________
APPLICANT MUST SUBMIT A WRITTEN STATEMENT OF 250
WORDS
OR LESS EXPLAINING WHY (S)HE SELECTED THE PROGRAM OF STUDY AND WHAT
(S)HE
PLA'NS TO DO WHEN THE PROGAM IS COMPLETED.
I HEREBY ATTEST THAT I UNDERSTAND THE AWARD TERMS
AND
THAT THE FOREGOING INFORMATION PROVlDED BY ME IS TRUE TO THE BEST OF MY
KNOWLEDGE. IF I AM GRANTED A SCHOLARSHIP BY MARC INC. I WILL PERMIT MY
NAME TO BE USED FOR PUBLICITY RELEASES TO FURTHER THE AIMS AND
PURPOSES OF MARC INC.
STUDENT SIGNATURE
______________________________________________
DATE ________________
SIGNATURE OF PARENT/GUARDIAN
_________________________________
DATE _________________
Repeater
Plan of Operation
NAME: The Wallingford
Repeater Association of the Meriden Amateur Radio Club, Inc., herein
known as
the Wallingford Repeater Association (WRA).
PURPOSE: The WRA shall provide a reliable method of
emergency and normal communications in fulfilling the stated purposes
of MARC,
Inc. The WRA shall also provide incidental communications for any
properly
licensed member of the Amateur Radio Service in the Central
Connecticut area within the constraints of their individual
license privileges.
CALL IDENTIFICATION: The Repeater shall identify
using the assigned amateur call of W1KKF/R. Any change to this Call
Identification shall be under the jurisdiction of the Governing Board.
GOVERNING BOARD: The WRA shall be operated and
maintained by a board of five (5) members in good standing of MARC,
Inc. The
board members shall elect a chairperson from their ranks. The President
of
MARC, Inc. shall be a sixth, non-voting, ex-officio member of the
Governing
Board.
Governing Board members shall serve a one-year term,
commencing on April 1st. At the first regular business
meeting of
the calendar year, the chairperson of the Governing Board shall present
the
five candidates to MARC, Inc. for ratification by the membership for
the next
term. Ratification shall be accomplished by a majority vote at a
regular
business meeting. Vacancies to the Governing Board shall be filled by
recommendations from the remaining Governing Board members, subject to
ratification by MARC, Inc. by a majority vote at a regular business
meeting.
The Governing Board chairperson shall inform the MARC, Inc. of any
proposed changes
in its makeup.
The Governing Board shall have sole responsibility to
provide continuous repeater service consistent with applicable
requirements of
the FCC Rules Part 97 and reasonable engineering and maintenance
procedures.
The Governing Board shall report
to MARC, Inc. on the repeater status annually.
MEMBERSHIP: All members in good standing of MARC,
Inc. shall be members of the WRA.
EQUIPMENT: All equipment of the WRA shall become the
property of MARC, Inc., but controlled, operated and maintained by the
Board.
In the event of dissolution of this merger, all equipment
necessary to the operation of the repeater shall revert to ownership of
the WRA
at no cost to the WRA.
The Governing Board shall provide the MARC, Inc. Station
Activity Manager with an equipment inventory. This inventory list shall
be
updated annually.
FINANCES: Financial assets of the WRA shall remain
separate and be managed by the Governing Board,
DISSOLUTION: All assets of the WRA will revert to the
Governing Board in the event of dissolution of MARC, Inc. or
dissolution of
this merger.
The Governing Board may dissolve this merger upon an 80
percent vote of the entire board. Dissolution shall become valid ninety
(90)
days after giving written notice to MARC, Inc.
In the event that MARC, Inc. dissolves, the Governing Board may elect
to
dissolve this merger and continue to operate the WRA as a separate
entity.
In the event that the WRA dissolves, all assets shall revert
to MARC, Inc. for disposition.