Mt. Gravatt Showgrounds Trust -- Conditions Of Hire

  1. The completed booking form and deposit/payment should be lodged with: The Secretary, Mt Gravatt Showgrounds Trust, P.O. Box 655, Mt Gravatt, 4122. Cheques/money orders should be made payable to The Mt Gravatt Showgrounds Trust. Please do not post cash.
  2. If a deposit only has been paid the balance of the hire charge and bond must be paid one month prior to the function.
  3. Functions cancelled more than one month prior to the function date will receive a full refund. Functions cancelled less than one month prior to the function date will attract a cancellation fee as determined by the Trust.
  4. The hirer must not misrepresent the purpose of the function. Forefeiture of part or all of the bond may occur.
  5. THE HIRER WILL SUPERVISE THE OPERATION OF THE FUNCTION AND THE BEHAVIOUR OF THEIR CLIENTELE IN CONFORMITY WITH THE RULES OF THE TRUST.
  6. The hirer agrees that their organization will keep the Trust indemnified against claims of all kinds which may arise during the course of their setting-up, operating and removal of their display or activity. The hirer therefore must organize their own insurance cover note or policy.
  7. for all functions open to the General Public, the hirer MUST have their own Public Liability insurance to the value of $10,000,000.00. Proof of this must be given to the Secretary 2 weeks prior to the function.
  8. All functions are to avoid loud music or other noise which could cause a nuisance to neighbouring landowners. Evening events must close by 11.00 p.m. at the latest, the venue cleaned and all personnel be off the site by 12.00 Midnight.
  9. NO NAKED FLAMES: Naked flames such as Bar-B-Q's, Spit Roasts etc. are not allowed inside any building, but may be ued outdoors subject to obtaining Trust approval. Candles if used must be in an approved container, samples of which must be submitted for inspection and approval.
  10. Fireworks displays are NOT allowed without receiving authority from the Trust. Only qualified licensed operators are permitted to perform such displays. Proof of qualification and license must be given to the Trust Secretary before permission will be considered.
  11. ALL AREAS OF USAGE ARE TO BE LEFT IN A CLEAN CONDITION AND RUBBISH DEPOSITED IN THE BINS SUPPLIED. INDOOR AREAS ARE TO BE SWEPT AND KITCHEN BENCHES WIPED, STOVES AND REFRIGERATORS LEFT CLEAN AND EMPTY, ALL TO THE SATISFACTION OF THE TRUST'S APPOINTED OFFICER.
  12. If conditions of clause 11 met bonds will be returned in 14 day. Failure will cause whole or part of bond to be forfeited.
  13. All deliveries, e.g. Juke Boxes etc. to be arranged within the hirer's hours of access so that the hirer may accept delivery.
  14. The selling of alcohol on the premesis is NOT allowed unless the hirer obtains proper license, proof of which must be given to the Trust Secretary two weeks prior to your function.
  15. Decorations such as balloons, streamers, etc., are to be attached with “Blue Tac” or tied on. NO adhesive tape of any type is to be used anywhere.
  16. If electricity (power or light) is required in outside areas, separate charges apply. Arrangements for connecting power supply are to be made beforehand with the Secretary. Electricity charges for the buildings are included in the rental figure.
  17. The Trust reserves the right to charge additional rentals over and above the listed rental fees depending on the nature of the activity and the likely wear and tear on the venue.
  18. The Trust reserves the right to control and direct parking on the grounds.
  19. The Trust reserves the right to veto the hire to any person/organizations.
  20. FAILURE TO COMPLY WITH ANY OF THESE CONDITIONS; FORFEITURE OF THE WHOLE OR PART OF THE BOND MAY OCCUR.

Mt. Gravatt Showgrounds Trust