This file is presented for information only. It is not an official representation of the S.E.A.A.R.C. bylaws.
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SOUTH EAST ALBERTA AMATEUR RADIO CLUB
S.E.A.A.R.C. )
MEDICINE HAT, ALBERTA, CANADA
 
BYLAWS
as of May 22,1996
 
TABLE of CONTENTS:
   

ARTICLE 1:

NAME:

THE ORGANIZATION SHALL BE KNOWN AS THE " SOUTH EAST ALBERTA AMATEUR RADIO CLUB " , AND ALL ITS ACTIVITIES, DEALINGS AND RELATIONS SHALL BE CARRIED UNDER THAT NAME.

I) THROUGHOUT THIS DOCUMENT, TERMS " ORGANIZATION", OR " CLUB ", OR

" ASSOCIATION " MAY BE USED INTERCHANGEABLY TO REFER TO THE

" SOUTH EAST ALBERTA AMATEUR RADIO CLUB ".
 

ARTICLE 2:

MEMBERSHIP:

a): MEMBERSHIP IS OPEN TO ALL LICENSED AMATEURS.

b): MEMBERSHIP AT THE BOARD OF DIRECTORS SHALL BE LIMITED TO A MAXIMUM OF EIGHT (8) PERSONS ELECTED AS WELL AS AN APPOINTED ASSET COMPTROLLER.

c): ASSOCIATE MEMBERSHIP SHALL NOT HAVE VOTING PRIVILEGES, BUT FOLLOW THE MEMBERSHIP FEES AS OUTLINED IN THE CLUB'S BY-LAWS.

d): THE MEMBERSHIP OF THE CLUB SHALL BE THE SUBSCRIBERS TO THE BY- LAWS AND SUCH OTHER PERSONS AS ARE ADMITTED TO THE CLUB

e): ALL APPLICATIONS FOR MEMBERSHIP IN THE CLUB SHALL BE SUBMITTED TO THE BOARD AND UPON APPROVAL BY THE BOARD THE APPLICANT SHALL BECOME A MEMBER.

f): ANY MEMBER WISHING TO WITHDRAW FROM THE MEMBERSHIP, MAY DO SO UPON NOTICE OF WRITING TO THE BOARD THROUGH ITS SECRETARY.

g): THE BOARD MAY AT TIMES, MAKE RECOMMENDATION THAT ANY PERSON MAKING APPLICATION FOR MEMBERSHIP, IN THE ORGANIZATION BE REJECTED, SUBJECT TO THE OUTCOME OF A SIMPLE MAJORITY VOTE OF A MEETING OF MEMBERS OF THE ORGANIZATION AT ANY GENERAL, SPECIAL MEETING OF MEMBERS CALLED FOR THAT PURPOSE.
 

ARTICLE 3:

MEMBER IN GOOD STANDING:

a): MEMBERSHIP DUES SHALL NOT BE MORE THAN ONE (1) MONTH IN ARREARS.

b): ANNUAL DUES ARE PAYABLE SEPTEMBER 1st. OF EACH YEAR

c): ANY MEMBER NOT IN GOOD STANDING, SHALL BE AUTOMATICALLY SUSPENDED AND NOTIFIED BY THE SECRETARY.

d): ANY MEMBER MAY BE SUSPENDED FOR CAUSE UPON A MAJORITY VOTE AT A REGULAR MEETING.

e): ANY MEMBER WISHING TO WITHDRAW FROM THE MEMBERSHIP, MAY DO SO UPON A NOTICE OF WRITING TO THE BOARD THROUGH ITS SECRETARY.
 

ARTICLE 4:

FEES:

a) THE SECRETARY OF THE ORGANIZATION SHALL MAINTAIN A LIST OF ALL MEMBERS AND SHALL ASSESS A MEMBERSHIP FEE OF TEN DOLLARS ( $10.00 ) PER YEAR OR AS SAID AT THE ANNUAL MEETING.

b) ASSOCIATE MEMBERSHIP FEES SHALL BE ONE ($1.00 ) DOLLAR PER YEAR, DUE SEPTEMBER 1st. OF EACH YEAR OR AS SAID AT THE ANNUAL MEETING.

c) THE SECRETARY SHALL NOTIFY THE MEMBERS OF THE DUES OR FEES AT ANY TIME PAYABLE BY THEM AND, IF ARE NOT PAID WITHIN 30 DAYS OF THE DATE OF SUCH NOTICE THEREOF, THE MEMBERS IN DEFAULT SHALL THEREUPON AUTOMATICALLY CEASE TO BE MEMBERS OF THE CLUB.
 

ARTICLE 5:

REMUNERATION OF DIRECTORS AND OFFICERS

NO PERSON SHALL BE ENTITLED TO ANY REMUNERATION BY REASON OF BEING A DIRECTOR OF THE CLUB PROVIDED THAT THE DIRECTORS MAY, BY RESOLUTION, AWARD SPECIAL REMUNERATION TO ANY DIRECTOR IN UNDERTAKING ANY SPECIAL SERVICES ON THE CLUB'S BEHALF OTHER THAN THE ROUTINE WORK ORDINARILY REQUIRED BY A DIRECTOR OF THE CLUB. THE CONFIRMATION OF ANY SUCH RESOLUTION BY THE MEMBERS SHALL NOT BE REQUIRED. THE DIRECTORS AND OFFICERS SHALL ALSO BE ENTITLED TO BE PAID FOR THEIR TRAVELLING AND OTHER EXPENSES PROPERLY INCURRED BY THEM IN CONNECTION WITH THE AFFAIRS OF THE CLUB AS APPROVED BY THE BOARD OF DIRECTORS.
 

ARTICLE 6:

EXECUTIVE:

a): THE EXECUTIVE OF THE ORGANIZATION SHALL CONSIST OF THE PRESIDENT; VICE - PRESIDENT, SECRETARY, TREASURER AND FOUR ( 4 ) DIRECTORS, AS WILL AS A REPORTING ASSET COMPTROLLER WHO IS NON VOTING. THEY SHALL HAVE THE POWER TO FORMULATE RESOLUTIONS FROM TIME TO TIME. SUCH RESOLUTIONS TO BE ADOPTED UPON RECEIVING FIFTY ONE (51% ) MAJORITY AT THE NEXT REGULAR MEETING.

b): THE DIRECTORS OF THE ORGANIZATION SHALL BE ELECTED FOR A THREE ( 3 ) YEAR TERM WITH THREE ( 3 ) DIRECTORS, TERMS EXPIRING AFTER THE FIRST YEAR OF OPERATION, THREE ( 3 ) IN THE SECOND YEAR AND TWO (2 ) IN THE THIRD YEAR, ELECTIONS FOLLOWING IN THAT ORDER

c): WITHIN FOURTEEN ( 14 ) DAYS, FOLLOWING ELECTION OF NEW DIRECTORS, THE EXECUTIVE SHALL MEET TO CHOOSE EXECUTIVE POSITIONS FROM WITHIN THEMSELVES

d): VACANCIES, AT NO TIME SHALL, THE EXECUTIVE FALL BELOW FIVE ( 5 ) MEMBERS AND IF SO BY ELECTIONS MUST BE HELD TO FILL VACANCIES AT THE NEXT MEETING DUE TO WITHDRAWAL OR RESIGNATIONS.

e): ELECTIONS OF DIRECTORS WILL BE HELD AT THE SEPTEMBER MEETING WITH OFFICERS TAKING OVER AT THE IMMEDIATE SEPTEMBER MEETING.
 

ARTICLE 7:

DUTIES AND POWERS OF THE OFFICERS SHALL BE:

I) THE BOARD SHALL, SUBJECT TO THE BY-LAWS OR DIRECTIONS GIVEN IT BY MAJORITY VOTE AT ANY MEETING PROPERLY CALLED AND CONSTITUTED, HAVE FULL CONTROL AND MANAGEMENT OF THE AFFAIRS OF THE CLUB.

II) EVERY DIRECTOR AND OFFICER OF THE CLUB IN EXERCISING HIS POWERS AND DISCHARGING HIS DUTIES SHALL:

a:) ACT HONESTLY AND IN GOOD FAITH WITH A VIEW TO THE BEST INTERESTS OF THE CLUB; AND

b:) EXERCISE THE CARE, DILIGENCE AND SKILL THAT A REASONABLY PRUDENT PERSON WOULD EXERCISE IN COMPARABLE CIRCUMSTANCES.

PRESIDENT:

THE PRESIDENT SHALL BE THE EXECUTIVE OFFICER OF THE ORGANIZATION AND SHALL ACT AS CHAIRPERSON AND CONDUCT ALL REGULAR, ANNUAL AND SPECIAL MEETINGS OF THE ORGANIZATION. HE / SHE SHALL INSURE THE ORGANIZATION OPERATES WITHIN THE BY-LAWS AS SET DOWN AND SHALL PERFORM SUCH DUTIES AS USUALLY PERTAIN TO THE OFFICE OF PRESIDENT.

VICE-PRESIDENT:

THE VICE-PRESIDENT SHALL CONSULT WITH AND ASSIST THE PRESIDENT OF HIS / HER DUTIES AND SHALL PERFORM THE DUTIES OF THE PRESIDENT IN HIS / HER ABSENCE AND OTHER DUTIES AS USUALLY PERTAIN TO THE OFFICE OF VICE-PRESIDENT.

SECRETARY:

THE SECRETARY SHALL RECORD ALL MINUTES OF REGULAR, ANNUAL AND SPECIAL MEETINGS OF THE ORGANIZATION AND MAINTAIN SUCH NECESSARY FILES AND DOCUMENTATION AS REQUIRED IN ORDER TO CONDUCT THE BUSINESS OF THE ORGANIZATION AND OTHER DUTIES AS USUALLY PERTAIN TO THE OFFICE OF THE SECRETARY. HE/SHE SHALL HAVE CHARGE OF THE SEAL OF THE SOCIETY, WHICH WHENEVER USED SHALL BE AUTHENTICATED BY THE SIGNATURE OF THE SECRETARY AND THE PRESIDENT, OR, IN THE CASE OF THE DEATH OR INABILITY OF EITHER TO ACT, BY THE VICE-PRESIDENT.

TREASURER:

THE TREASURER SHALL MAINTAIN A SET OF BOOKS RECORDING THE FINANCIAL TRANSACTIONS OF THE ORGANIZATION, RECEIVE ALL FUNDS SECURED BY THE ORGANIZATION AND PREPARE AND MAKE STATEMENTS CONCERNING THE FINANCIAL STATUS OF THE ORGANIZATION AS REQUIRED AND OTHER DUTIES AS USUALLY PERTAIN TO THE OFFICE OF TREASURER.

ASSET COMPTROLLER:

THE ASSET COMPTROLLER SHALL MAINTAIN A LIST OF ALL PROPERTY ASSETS OF THE ORGANIZATION THAT IS EITHER OWNED OR ON LOAN TO THE ORGANIZATION. THE COMPTROLLER CONTROLS THE APPROVAL OF ANY CLUB PROPERTY FOR SALE, MODIFICATION, INSTALLATION, DECOMMISSIONING TO THE DIRECTORS OF THE ORGANIZATION. THE COMPTROLLER ALSO INITIATES INTERMODULATION SURVEYS WITH COMMERCIAL CO-SHARED SITES AS WELL AS DOCUMENTING THE DATES OF ALL ASSET CHANGES. HE DOCUMENTS ALL EQUIPMENT AT REPEATER AND REMOTE SITES. THIS JOB HAS BEEN DESIGNATED BY THE ORIGINAL CHARTER MEMBERS AND IS NOT SUBJECT TO THE ELECTION TERMS AS OTHER OFFICERS OF THE ORGANIZATION. HE DOES NOT VOTE AT THE BOARD OF DIRECTORS MEETINGS.
 

ARTICLE 8:

REMOVAL OF OFFICERS AND VACATION OF OFFICE:

a): DIRECTORS OR OFFICERS WILL BE REMOVED FROM POSITION, IF THEY ARE NOT DOING THEIR JOB THEY'VE BEEN APPOINTED TO DO, BY RECEIVING 75% MAJORITY VOTE FROM THE MEMBERSHIP AT THE SPECIAL MEETING CALLED FOR THAT PURPOSE.

b): ANY OFFICER OF THE CLUB CEASES TO HOLD OFFICE WHEN HE DIES, RESIGNS OR IS REMOVED FROM OFFICE. A RESIGNATION OF AN OFFICER BECOMES EFFECTIVE AT THE TIME A WRITTEN RESIGNATION IS SENT TO THE CLUB, OR AT THE TIME SPECIFIED IN THE RESIGNATION, WHICHEVER IS LATER.
 

ARTICLE 9:

COMMITTEES MAY BE APPOINTED BY THE ORGANIZATION AT ANY MEETING AS REQUIRED.
 

ARTICLE 10:

AUDIT COMMITTEE:

ALL BOOKS, ACCOUNTS AND RECORDS OF THE CLUB SHALL BE AUDITED ONCE EVERY YEAR BY THE AUDIT COMMITTEE.

a:) THE DIRECTORS SHALL ELECT ANNUALLY FROM AMONG THEIR NUMBER, AN AUDIT COMMITTEE TO BE COMPOSED OF NOT FEWER THAN TWO ( 2 ) DIRECTORS, A MAJORITY OF WHOM ARE NOT OFFICERS OF THE CLUB BUT ARE MEMBERS OF THE CLUB IN GOOD STANDING.
 

ARTICLE 11:

MEETINGS:

a): REGULAR MEETINGS WILL BE HELD, THE FIRST THURSDAY OF EACH MONTH AT 7:00 p.m. AT SUCH PLACE THE EXECUTIVE SHALL DETERMINE.

b): SPECIAL MEETINGS MAY BE CALLED AT THE DISCRETION OF THE PRESIDENT OR DIRECTORS AT ANY TIME WITH THE MEMBERS BEING GIVEN SEVEN ( 7 ) DAYS NOTICE, BY MEANS OF TELEPHONE.

c): ANY REGULAR MEETING MAY BE CANCELLED OR POSTPONED BY EXECUTIVE WITH THE MEMBERS BEING NOTIFIED ACCORDINGLY BY TELEPHONE, IMMEDIATELY..

d): AN ANNUAL MEETING OF THE ORGANIZATION SHALL BE HELD EACH YEAR IN THE MONTH OF SEPTEMBER AT SUCH PLACE AS THE EXECUTIVE SHALL DETERMINE FOR THE PURPOSE OF RECEIVING A REPORT FROM THE PRESIDENT AS TO THE OPERATION OF THE ORGANIZATION FOR THE PAST YEAR: A FINANCIAL STATEMENT FROM THE TREASURER: ELECTION OF DIRECTORS FOR THE INCOMING YEAR AND FOR THE PURPOSE OF CARRYING ON SUCH OTHER BUSINESS AS MAY OCCUR BEFORE THE MEETING.

e): ALL GENERAL AND ANNUAL MEETINGS, BEING CALLED, MEMBERS WILL BE NOTIFIED BY TELEPHONE WITH A 7 DAY NOTICE OF THE MEETING DATES.
 

ARTICLE 12:

VOTING RIGHTS:

a:) MEMBERS MUST BE IN GOOD STANDING. THEY CAN VOTE ON ALL MONEY MATTERS AND CLUB RELATED ITEMS RELATED TO THE CLUB'S AFFAIRS. THEY CAN ONLY VOTE IN PERSON AT THE MEETING. THERE WILL BE NO VOTING BY PROXY.

b:) EVERY FULL MEMBER OF THE CLUB IN GOOD STANDING SHALL BE ENTITLED TO ONE ( 1 ) VOTE.

c:) ASSOCIATE MEMBERSHIPS, DO NOT HAVE VOTING RIGHTS.

d:) IN CASE OF AN EQUALITY OF VOTES, THE PRESIDENT OF THE MEETING SHALL, EITHER SHOW OF HANDS, OR ON A BALLOT, HAVE A SECOND OR CASTING VOTE IN ADDITION TO THE VOTE TO WHICH HE MAY BE ENTITLED AS A MEMBER

.
ARTICLE 13:

BY-LAWS:

a): THE BY-LAWS OF THE SOCIETY SHALL NOT BE RESCINDED, ALTERED OR ADDED TO EXCEPT BY SPECIAL RESOLUTION OF THE SOCIETY.

b): NO RESCISSION OR ALTERATION OF OR ADDITION TO A BY-LAW HAS EFFECT UNTIL IT HAS BEEN REGISTERED BY THE REGISTRAR .

c): IF THE REGISTRAR IS OF THE OPINION THAT A BY-LAW IS NOT IN ACCORDANCE WITH THE APPLICATION FOR INCORPORATION OR THAT IT CONTAINS ANYTHING CONTRARY TO LAW, HE SHALL REFUSE TO REGISTER IT.
 

ARTICLE 14:

SPECIAL RESOLUTION:

(I): A RESOLUTION PASSED

a): AT A GENERAL MEETING OF WHICH NOT LESS THAN 21 DAYS' NOTICE SPECIFYING THE INTENTION TO PROPOSE THE RESOLUTION HAS BEEN DULY GIVEN, AND

b): BY THE VOTE OF NOT LESS THAN 75% OF THOSE MEMBERS WHO, IF ENTITLED TO DO SO, VOTE IN PERSON.
 

ARTICLE 15:

ORDERS OF PROCEDURE:

a): CALL TO ORDER.

b): POSTING OF MINUTES, BILLS, ACCOUNTS AND FINANCIAL STATEMENTS.

c): CORRESPONDENCE.

d): UNFINISHED BUSINESS.

e): NEW BUSINESS.

f): DISCUSSION.

g): CLOSING.
 

ARTICLE 16:

RULES OF ORDER:

IN EVENT OF MATTERS WHICH ARE NOT COVERED BY THE BY-LAWS, RULES WHICH WILL BE APPLIED ARE AS STATED IN " ROBERTS RULES OF ORDER ".
 

ARTICLE 17:

QUORUMS:

DIRECTOR'S MEETINGS:

a): A MAJORITY OF THE NUMBER OF DIRECTORS CONSTITUTES A QUORUM AT ANY MEETING OF THE DIRECTORS AND, NOTWITHSTANDING ANY VACANCY AMONG THE DIRECTORS, A QUORUM OF DIRECTORS MAY EXERCISE ALL THE POWERS OF THE DIRECTORS. THE DIRECTORS SHALL NOT TRANSACT BUSINESS AT A MEETING OF THE DIRECTORS UNLESS A QUORUM IS PRESENT. QUESTIONS ARISING AT ANY MEETING OF THE DIRECTORS SHALL BE DECIDED BY A MAJORITY OF VOTES. IN THE CASE OF AN EQUALITY OF VOTES, THE CHAIRMAN OF THE MEETING IN ADDITION TO HIS ORIGINAL VOTE SHALL HAVE A SECOND OR CASTING VOTE.
 
SPECIAL, GENERAL AND ANNUAL MEETINGS:

a:) A QUORUM FOR THE TRANSACTION OF BUSINESS AT ANY MEETING OF THE MEMBERS SHALL CONSIST OF AT LEAST ONE THIRD ( 1/3 ) OF THE MEMBERS IN GOOD STANDING OR TEN MEMBERS WHICHEVER IS THE LESSER. IF A QUORUM IS PRESENT AT THE OPENING OF ANY REGULAR OR SPECIAL MEETING, BUSINESS MAY PROCEED AS USUAL EVEN THOUGH A QUORUM MAY NOT EXIST THROUGHOUT THE MEETING.
 

ARTICLE 18:

INSPECTION OF RECORDS:

THE BOOKS AND RECORDS OF THE CLUB MAY BE INSPECTED BY ANY MEMBER OF THE CLUB AT THE ANNUAL MEETING PROVIDED FOR HEREIN OR AT ANY TIME UPON GIVING REASONABLE NOTICE AND ARRANGING A TIME SATISFACTORY TO THE OFFICERS OR OTHER PERSON OR PERSONS, WHETHER OR NOT OFFICERS OF THE CLUB, AND IN SUCH MANNER AS THE DIRECTORS MAY FROM TIME TO TIME DESIGNATE BY RESOLUTION.
 

ARTICLE 19:

FISCAL MATTERS:

a): THE FISCAL YEAR OF THE ORGANIZATION SHALL BE THE FIRST DAY OF SEPTEMBER AND THE LAST DAY OF AUGUST EACH YEAR.

b): THE EXECUTIVE SHALL AUTHORIZE PAYMENT OF EVERY BILL BEFORE IT IS PAID.

c): EXCEPT IN MATTERS THAT HAVE BEEN PREVIOUSLY APPROVED BY THE CLUB IN THE FORM OF A BUDGET. THE EXECUTIVE SHALL NOT AUTHORIZE THE PURCHASE OF MORE THAN FIFTY ( $50.00 ) DOLLARS ON ANY SINGLE ITEM WITHOUT OBTAINING APPROVAL OF A MAJORITY OF MEMBERS AT A REGULAR MEETING OF THE CLUB.

d): THE PRESIDENT AND SECRETARY / TREASURER OR TREASURER OR THE VICE-PRESIDENT IN ABSENCE OF THE PRESIDENT SHALL BE THE SIGNING OFFICERS OF THE CLUB AND SHALL SIGN ALL CHEQUES ISSUED BY THE CLUB OR OTHER SAID DOCUMENTS AS MAY REQUIRE SIGNATURES.

e): THE TREASURER SHALL ISSUE ALL CHEQUES AND PAY ALL BILLS IN THE CLUB..

f): THE TREASURER SHALL ESTABLISH AND MAINTAIN BANK ACCOUNTS IN ORDER TO CARRY ON FINANCIAL TRANSACTIONS OF THE CLUB.

g): THE BOOKS OF THE ORGANIZATION SHALL BE AUDITED AT THE END OF EACH FISCAL YEAR. THE AUDITORS SHALL BE APPOINTED BY THE EXECUTIVE.

h): EMERGENCY EXPENDITURES UP TO THE SUM OF ONE HUNDRED AND FIFTY ( $150.00 ) CAN BE DECIDED BY THE PRESIDENT AND TREASURER OR VICE- PRESIDENT IN ABSENCE OF THE PRESIDENT.
 

ARTICLE 20:

SUBMISSION OF CONTRACTS OR TRANSACTION TO MEMBERS FOR APPROVAL:

THE DIRECTORS IN THEIR DISCRETION MAY SUBMIT ANY CONTRACT, ACT OR TRANSACTION FOR APPROVAL, RATIFICATION OR CONFIRMATION AT ANY ANNUAL MEETING OF THE MEMBERS OR AT ANY SPECIAL MEETING OF THE MEMBERS CALLED FOR THE PURPOSE OF CONSIDERING THE SAME AND ANY CONTRACT, ACT OR TRANSACTION THAT SHALL BE APPROVED, RATIFIED OR CONFIRMED BY RESOLUTION PASSED BY A MAJORITY OF VOTES CAST AT ANY SUCH MEETING ( UNLESS ANY DIFFERENT OR ADDITIONAL REQUIREMENT IS IMPOSED BY THE ACT OR BY ANY OTHER BY-LAW ) SHALL BE VALID AND AS BINDING UPON THE CLUB AND ALL THE MEMBERS AS THOUGH IT HAD BEEN APPROVED, RATIFIED AND/OR CONFIRMED BY EVERY MEMBER OF THE CLUB.
 

ARTICLE 21:

BORROWING POWERS:

FOR THE PURPOSE OF CARRYING OUT ITS OBJECTS, THE SOCIETY MAY BORROW OR RAISE OR SECURE THE PAYMENT OF MONEY IN SUCH MANNER AS IT THINKS FIT, AND IN PARTICULAR BY THE ISSUE OF DEBENTURES, BUT THIS POWER SHALL BE EXERCISED ONLY UNDER THE AUTHORITY OF THE SOCIETY, AND IN NO CASE SHALL DEBENTURES BE ISSUED WITHOUT THE SANCTION OF A SPECIAL RESOLUTION OF THE SOCIETY.
 

ARTICLE 22:

USE OF THE FUNDS:

THE BOARD OF DIRECTORS MAY USE THE FUNDS OF THE CLUB IN ANY WAY WHICH WILL FURTHER THE OBJECTIVES OF THE CLUB, BUT NOT TO RENUMERATE MEMBERS, DIRECTORS, OR OFFICERS OF THE CLUB FOR PERSONAL SERVICES, SUBJECT TO ARTICLE 18, PARA: C, OF THE CLUB'S BY-LAWS.
 

ARTICLE 23:

PROPERTY:

PROPERTY THAT HAS BEEN ACQUIRED BY THE CLUB THROUGH FUNDRAISES, CHARITABLE DONATIONS, SHALL BE AND REMAIN PROPERTY OF THE CLUB UNTIL DEEMED BY THE MEMBERSHIP TO BE DISPOSED OF THROUGH SALE OR OTHERWISE.
 

ARTICLE 24:

SEAL:

THE SEAL OF THE CLUB SHALL BE SUCH THAT THE DIRECTORS MAY FROM TIME TO TIME ADOPT. THE SECRETARY SHALL HAVE THE CUSTODY OF THE SEAL.
 
 
ARTICLE 25:

GENERAL:

a): VOTING ON ALL MATTERS SHALL BE BY THE SHOW OF HANDS INCLUDING ELECTION OF THE EXECUTIVE, HOWEVER ANY TWO ( 2 ) MEMBERS MAY DEEM A VOTE BY SECRET BALLOT. ALL VOTING AT ELECTIONS WHEN AN OFFICE OR POSITION IS CONTESTED SHALL BE BY SECRET BALLOT.

b): THE BYLAWS MAY BE AMENDED AT THE ANNUAL MEETING ONLY, OR BY SPECIAL MEETING CALLED FOR THE PURPOSE OF AMENDING BYLAWS, OR UNLESS FEDERAL, PROVINCIAL OR MUNICIPAL LEGISLATION IS ENACTED\ WHICH REQUIRE IMMEDIATE CHANGE.

c): THE CLUB WILL BE GOVERNED BY THE RULES OUTLINED IN THE SOCIETIES ACT.