BY-LAWS

OF THE

SOUTHSIDE AMATEUR RADIO CLUB, INC. 

Approved by the General Meeting of November 21, 2002

 

STATEMENT OF PURPOSE

 

The Southside Amateur Radio Club, Inc. is a not-for-profit organization, formed to promote the established goals of amateur radio, provide a forum for the interaction of amateur radio operators, and explore the many facets of modern amateur radio. 

ARTICLE I 

Membership 

Eligibility: Any person with a sincere interest in amateur radio may become a member of the Southside Amateur Radio Club, Inc. 

Dues: Regular club membership dues are $18.00 per calendar year and are due in January of each year.  New members joining the club after the first month of the year will have their dues prorated at $1.50 per month.  Members renewing their club membership at any time during the year must pay the yearly $18.00 membership fee. 

Classifications: 

Regular member: A regular member is a licensed amateur radio operator that is a dues paid member in good standing.  Regular members are entitled to full voting privileges, receipt of the club newsletter and other publications, participation in all club activities, use of club radios and test equipment, and access to repeater user codes.

 

Family members: A family member is a licensed amateur radio operator that lives in the household of a regular member and is a spouse or child of that member.  Family members are entitled to participate in all club activities, use of club radios and test equipment, and access to repeater user codes.  If a family member would like voting privileges, they must pay an additional $10.00 per family, per year, not to be prorated.  A family membership is only valid with the paid dues of a regular member.

 

Associate member: An associate member is a dues paid member in good standing who does not hold an amateur radio license.  Associate members are entitled to full voting privileges, receipt of the club newsletter and other publications, and participation in all club activities.  An associate member may not operate a club radio or use a club repeater unless a licensed amateur radio operator is present at the point of communications and is serving as a control operator.

 

ARTICLE II

 

Board of Directors 

Club Officers: The business and activities of the club shall be managed by a board of directors.  The board shall consist of the club officers, including president, vice president, secretary, treasurer, ATV repeater trustee, two meter voice repeater trustee, packet node trustee and shall be elected at the December club meeting every year to serve for a term of one calendar year.  Nominations for club officers shall be offered at the November and December club meetings.  All members of the board must be dues paid members in good standing.  The responsibilities of each officer includes but are not limited to the following: 

President: Attend regularly scheduled club meetings.  Make every reasonable effort to attend any meeting of the board of directors.  Serve as the club’s principle executive officer.  Preside at the regularly scheduled club meetings.  Make any necessary committee appointments.  Perform other duties as necessary to conduct the general affairs of the club.

 

Vice President: Attend regularly scheduled club meetings.  Make every reasonable effort to attend any meeting of the board of directors.  Perform the duties of the office of the president if the president is absent or unable to perform those duties.  Serve as the chairman of, and coordinate the efforts of the Hamfest Committee.

 

Secretary: Attend regularly scheduled club meetings.  Make every reasonable effort to attend any meeting of the board of directors.  Take minutes at all club meetings and provide copies of the minutes to the membership.  Maintain processing club memberships and maintaining membership records.

 

Treasurer: Attend regularly scheduled club meetings.  Make every reasonable effort to attend any meeting of the board of directors.  Maintain financial records of the club.  Collect moneys due to and pay moneys owed by the club.  Report on the financial standing of the club at each regularly scheduled meeting or upon special request.  Provide the Treasury Review Committee with the club’s financial records in May and November for review.

 

Repeater Trustees: Along with club officers, the club membership shall elect a trustee for each repeater that it sponsors.  The repeater trustee shall be charged with the maintenance, repair, and day to day operation of the repeater.  In addition, the trustee will be responsible for seeing that use of the repeater is in compliance with any club rules as well as federal and state laws.  The trustee is empowered to take any proper action to ensure compliance.  The trustee must notify the membership of any problems or special conditions concerning the repeater and must also appear and make a report at the regularly scheduled club meetings upon request.

  

Office Vacancies: A member of the board or a trustee may resign at any time.  Any board member absent from three (3) meetings during a calendar year shall be subject to removal from the board.  Any board member or trustee incapable or unwilling to perform the duties of the office held shall be removed from the board by a majority vote at a regularly scheduled club meeting.  If a club office is not filled by election at the January meeting, the office shall be considered vacant.  The club president shall fill all board or trustee vacancies by appointment until a proper election can be held at a regularly scheduled club meeting.

 

ARTICLE III

 

Disposition of Club Fund and Property 

Board Spending: Each member of the Board may spend up to $50.00 per month on incidental and discretionary expenses.  The trustee of the club 2-meter repeater may spend up to $300.00 per month on expenses necessary for the repair and maintenance of the repeater.  If the repair or maintenance to the repeater will costs more than $300.00, an emergency board meeting may be called.  The board of directors may vote to approve the amount needed for the repair.  A majority vote of the elected board members is needed for this expenditure.  This expenditure cannot exceed the balance of the checking account. 

Exemption: The club’s equipment and liability insurance payments, packet-ATV electric bill,  and autopatch phone bill shall be exempt from  the repeater trustee spending limit.

 

Club Meetings: At any regularly scheduled club meeting, the members present can vote to approve expenditures for SSARC functions or for repair of the SSARC 2-meter repeater.  This expenditure cannot exceed the balance of the checking account.  A majority vote of members present at the regularly scheduled club meeting shall be considered approval for the expenditure.

 

Special Expenditures: If the club is considering cashing in the CD's, prior written notification must be given to all voting members.  A majority vote of members present at the next regularly scheduled meeting shall be considered approval for the expenditure.

 

Sale of Club Equipment: If the club will be considering the sale of any or all of the club’s equipment, prior written notification must be given to all voting members.  A majority vote of the members at the next regularly scheduled meeting shall be considered approval of the sale.  The board of directors will then determine the fair price for the equipment and offer the items for sale, first to club members, then to other amateur radio clubs, or to any licensed amateur radio operator.  The club shall not sell any amateur transmitter or transceiver to a person who does not hold a valid amateur radio license. 

 

ARTICLE IV

 

Committees 

In addition to two standing committees, the Treasury Review Committee and the Hamfest Committee, the president may establish and appoint members to committees as necessary to complete the tasks and goals of the club.

 

Hamfest Committee: The Hamfest Committee shall coordinate all efforts concerning the holding of an annual Hamfest.  Any expenditure for the Hamfest is subject to the guidelines set forth in these by-laws.

 

Treasury Review Committee: The Treasury Review Committee shall meet in May and November of each year to review the financial records of the club to make sure they are in proper order.  The committee will consist of three (3) dues paid members in good standing who do not serve on the board of directors or as a repeater trustee.

 

ARTICLE V 

Meetings 

Regular Club Meetings: 

                  Regular Club meetings shall be held on the third Tuesday of each  month at 7:00 p.m. at the Carnagie Village Meeting Area, 107 Bernard, Belton, MO.  The meeting time and place can be changed as needed at the discretion of the majority of the Board of Directors, provided that prior written notice is given to all voting members a month previous to the next scheduled meeting or a vote is taken at the previous meeting of the Club to change the meeting place and is approved by a majority of the Club members present. (May 2002)

 

Regular Board of Director Meetings : 

Regular Board of Director meetings shall be held the first Tuesday of the month at a time and place at the discretion of the Board of Directors.  A quorum, which is 4 board members, may conduct all business that may be presented before it.  Any activity requiring a vote must be passed by a majority if a quorum is present.  (April 2002)

 

ARTICLE VI

 

Rules of Order 

Robert’s Rules of Order shall be used to conduct club meetings unless otherwise decided by a majority of the members present.  The members present at a regularly scheduled club meeting shall constitute a quorum for that meeting provided that the meeting is called to order by one of the board members.  The board of directors shall decide any rules or procedures not outlined in these by-laws.

ARTICLE VII

 

Amendments 

These by-laws may be amended, in whole or in part by a majority vote of those present at a regularly scheduled meeting.