Bylaws of the Radioklub Nokia - NK5A
As Amended on 8/24/2001
(Are you sure you want to read all this??? ;-)
- We, the undersigned, wishing to secure for
ourselves the pleasures and benefits of an
association of persons commonly interested
in Amateur Radio activities, constitute ourselves
this Club on November, 17th 2000, with no
dissolution date in sight.
- The name of the Club shall be "Radioklub
Nokia".
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- The purpose for which the Club is formed
is to further the exchange of information
and cooperation between members, to promote
radio knowledge, fraternalism and individual
operating efficiency, and to so conduct club
programs and activities as to advance the
general interest and welfare of Amateur Radio
within Nokia and in the community.
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- The Club shall offer three (3) plans of membership:
- Full Membership - Available to any person holding a valid
amateur radio license who is an active or
retired employee of any of the Nokia Companies
worldwide. This membership enjoys all privileges
of the Club.
- Guest Membership - Available to any person holding a valid
amateur radio license, but who is not a regular
Nokia employee (tipically the spouse of a
Nokia employee) or, to any person who is
a regular Nokia employee and is interested
in amateur radio activities but has no amateur
radio license. This membership enjoys all
the privileges of the Club except the rights
to vote and to hold office. Restrictions
to enter and/or operate any club station
on Nokia premises may apply, governed by
the company's security and safety rules.
- Honorary Membership - Presented to persons so designated by
a two-thirds (2/3) vote of the membership
present at a Regular Meeting. This membership
enjoys all the privileges of the Club except
the right to vote and to hold office.
- Conditions of Membership
- A prospective member shall complete an application
form for membership and shall present it
to the Membership Committee for evaluation.
- The Membership Committee shall consist of
three (3) members. The President shall serve
as Chairman of the Membership Committee and
shall choose his committee.
- Upon completion and submission of the application
form the Membership Committee will investigate
the prospective member and make it's recommendation.
- Upon a favorable recommendation, the Membership
Committee will inform the prospective member
of his acceptance as a member of the Club.
- Loss of Membership
- A member shall lose his membership if so
requested by the member.
- A member shall lose his membership if he/she
is no longer a Nokia employee. In this case
he/she might request a conversion from Full
Membership to Guest Membership.
- A member shall lose his membership if he/she
loses his amateur radio license. In this
case he/she might request a conversion from
Full Membership to Guest Membership.
- A member may lose his membership for any
of the following reasons:
- If while acting as an official representative
of the Club, he/she performs in such a manner
as to bring discredit to the Club or Nokia.
- If he/she converts Club property or facilities
to entirely personal use or otherwise demonstrates
disloyalty to the Club.
- Upon written motion of five (5) members,
the Membership Committee will investigate
any charges made against a member, as specified
in 3-d above, which could cause him/her to
lose his membership. The findings and recommendations
of the Committee will be made known to the
Board of Directors. If the findings warrant,
the Board of Directors will cause them to
be presented to the membership at the next
Regular meeting and a vote will be taken
at that time. A two-thirds (2/3) majority
of the voting members present will be required
to eject a member.
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- Membership to the Club is offered free of
charge. There are no annual dues to be paid
by the members to the Club at this time.
- A member may withdraw from membership at
any time, but if he/she does so, any dues,
contributions, donations or assessments paid
in advance will be forfeited. Same applies
if member loses his membership for whatever
reason.
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- Elective Officers: The following officers shall be elected
by the membership as designated in the Bylaws
and shall serve for an initial term of one
year. Any officer may be elected to succeed
himself for one year at a time not to exceed
three (3) years in succession in the same
position. All officers shall serve without
remuneration.
- President
- Preside at all regular and special meetings
of the Club; conduct same in accordance with
these Bylaws and Roberts Rules of Order.
- Decide all questions of order.
- Sign official documents that are adopted
by the Club.
- Be chairman and voting member of all Board
or Officer meetings.
- Be a nonvoting member in Regular or Special
Meetings, except in the case of a tie, in
which case his vote shall be cast and counted.
- Shall, in accordance with the provisions
of Sections 3 and 4 of this Article V, appoint
those officers enumerated.
- Shall appoint all committees as necessary
or required.
- Perform all other duties pertinent to the
office, and in general, be responsible for
the day-to-day operation of the Club.
- Shall see that all orders and resolutions
of the Board of Directors are carried into
effect.
- Vice-President
- Conduct meetings and other business of the
Club in the absence of the President.
- Serve as Secretary whenever the regular Secretary
is absent.
- Perform such other duties as directed by
the President.
- In the event the President's office becomes
vacant, the Vice-President shall assume the
duties of that office for the remainder of
the current term.
- Secretary
- Shall keep the minutes of regular and Special
Meetings of the Club and meetings of the
Board of Directors.
- Handle all correspondence, except as the
President deems it his own duty to handle.
- Maintain records and correspondence pertinent
to the Club in an orderly and businesslike
manner.
- Perform all other duties pertinent to the
office.
- Treasurer
- Keep accurate records of all receipts and
disbursements of the Club and promptly deposit
moneys in the designated depository.
- Sign all checks along with the President,
Vice-President or Secretary.
- Keep an up-to-date list of all members.
- Submit to the Club a financial report at
the end of each Quarter.
- Be responsible for the collection of all
dues and assessments.
- Be responsible for maintaining all data pertinent
to this office in a businesslike manner,
returning all books and records to the club
at the end of his term.
- Perform all other duties pertinent to the
office.
- Board of Directors: There shall be a Board of Directors consisting
of six members: the current President, Vice-President,
Treasurer, Secretary and two members elected
by the membership.
- Term -- Each Director shall serve a term
of one (1) year.
- Duties -- The following shall be duties of
the Board:
- Authorize necessary expenditures in excess
of fifty ($50.00) dollars, but not to exceed
five hundred ($500.00) dollars at any one
time or event.
- Expenditures above this amount must first
be approved by the Board and then presented
to the membership for authorization by a
majority vote of the membership present at
a Regular or Special meeting.
- Approve the appointments of the Appointive
Officers specified in Sections 3 and 4 of
Article V.
- Act, in behalf of the general membership,
to oversee the actions and programs undertaken
by the Club officers.
- Meetings
- The Board shall meet once each month at a
place and time announced by the President.
- The Secretary shall be present for the purpose
of recording the minutes of the Board and
to perform such duties as the Board may direct.
If the Secretary is absent, the Vice-President
shall serve as Secretary during the meeting.
- The President may call a special meeting
of the Board if the occasion demands,
provided
that each Board member is with sufficient
notice of such meeting.
- For Board meetings the presence of two-thirds
(2/3) of the Board members shall constitute
a quorum.
- Appointive Officers: the President with the consent of the Board
of Directors may appoint the following officers.
If appointed, each shall serve a term concurrent
with that of the President or until replaced
by him and shall perform the duties specified.
Members are permitted to accumulate Appointive
Officers positions. Full membership is required
to become an appointed officer.
- Chief Operator
- Be responsible for maintaining in operating
condition all property of the Club.
- Submit to the Trustee from time to time,
as the Trustee may require, proof that the
Club station is in conformance with the technical
standards as required by law and/or pertinent
Federal Communications Commission (hereinafter
called FCC) Regulations.
- Shall be responsible for maintaining an inventory
of all Club property/equipment.
- Shall be responsible for the Club equipment
and shall check in and out all Club equipment
used in activities, and shall be responsible
for the whereabouts of all equipment.
- Perform all other duties pertinent to the
office.
- Public Information Officer
- Prepare and release official information
concerning the Club activities, etc.
- Prepare and maintain the Club's web site
on the internet/intranet.
- Prepare and distribute on a monthly basis
the Club newsletter.
- Perform all other duties pertinent to the
office.
- Trustee: the President with the consent of the Board
of Directors shall appoint A Trustee. He
shall serve a term, whenever possible, concurrent
with the ten-year term of the applicable
station license issued by the FCC. He shall
be the Trustee for the Radioklub Nokia station
and any additional or successor station licenses.
- Qualifications - The Trustee shall be a minimum
of twenty-five (25) years of age, holder
of a valid Extra Class Amateur Radio License
as required by FCC Regulations and a Nokia
employee with full membership.
- Duties
- Shall be responsible for the proper and legal
operation of the Club station(s) as provided
in the FCC Rules and Regulations.
- Shall, in a timely manner following his appointment,
prepare, for the President's signature, the
necessary papers for filing, with the FCC,
the change of Trustee.
- Term of Office, Removal from Office, and
Replacement
- As stated above, whenever possible, the term
of office shall be concurrent with the ten
(10) year station license.
- The Trustee may be removed from office for
cause upon a motion presented to and approved
by a majority of the Board of Directors at
a regular or special meeting of the Board.
- Upon the resignation or removal of the Trustee,
the President shall, not later than its next
regular meeting, present to the Board of
Directors for approval his new appointment
for Trustee.
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- Qualification for Office
- Qualifications for President and Vice-President
shall be a minimum of twenty-five (25) years
of age and be the holder of a valid General
Class Amateur Radio License (or equivalent
foreign license).
- All elected officers and directors shall
be licensed Amateur Radio Operators and shall
be Full Members of the Club.
- There are no other specific qualifications
for the Elective Club Officers and Directors.
- Election
- Election of Club Officials will be held at
the Regular December Club Meeting.
- The officers of the Club shall be elected
for a term of one year by secret ballot of
the members present.
- Elected officials will be installed at the
beginning of the regular January Club meeting.
- Vacancies
- Vacancies, except the President, occurring
between annual elections shall be filled
by an election held at a Regular meeting
at the time the vacancy is announced, by
secret ballot of the members present, provided
there be a quorum.
- The elected party shall assume the duties
of the vacated office immediately.
- Removal from Office
- Any Officer may be removed from office when
five (5) members make a motion to the Membership
Committee, who shall present such motion
with their findings to the Board of Directors.
If the findings warrant, the Board of Directors
will cause said findings to be presented
to the membership at the next Regular meeting.
A vote will be taken at that time by secret
ballot. A three-fourth (3/4) majority of
the voting members present will be required
to remove an Officer from office.
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- Proposals to amend these Bylaws must be made
in writing, and submitted to the President.
The proposed changes must be read in one
Regular meeting of the Club and published
in the official Club Newsletter prior to
being voted upon at the next following Regular
meeting.
- These Bylaws may be amended by a two-thirds
(2/3) majority of the voting members present
at a Regular meeting.
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- Regular meetings will be held during the
first complete business week of each month
at the time and place designated by the President.
- Special meetings may be held on request of
two Elected Officers, as defined in Article
V herein, or upon written petition signed
by twenty (20) percent of the membership.
All members shall be notified in writing
(eg. e-mail) of the Special meeting and the
purpose for such meeting at least five (5)
days before the meeting is held. The special
meeting may conduct only such business as
is stated in the advance written notice.
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- For Regular and Special meetings the presence
of twenty (20) percent of the voting membership
shall constitute a quorum.
- No business of the Club may be conducted
without a quorum being present.
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- Payments made from Club funds will be by
check only, which shall bear the signature
of the Treasurer and one of the following:
President, Vice-President, or Secretary.
- No disbursements of funds shall be made except
for normal operating expenses, defined as
those expenses, which are necessary to conduct
the Club business, and for emergencies, which
require expenditure not to exceed fifty ($50.00)
dollars.
- All other disbursements and expenditures
must be authorized as provided in Article
V, Section 2, Paragraph B, Item (i).
- The fiscal year shall run from January 1
to December 31 of each year.
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- Upon dissolution of this Club, after payment
of all just liabilities, any remaining assets
shall be conveyed to a club or organization
having similar purposes. No portion of the
assets may be transferred to any member or
members.
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Updated by
N5GG on 11/9/01
