Mayes County Amateur Radio Club
Constitution and By-Laws
January 31, 2014
We, the undersigned, wishing to secure for ourselves the pleasures and benefits of an association of persons commonly interested in amateur radio, constitute ourselves the Mayes County Amateur Radio Club and enact this constitution as our governing law. It shall be our purpose to further the exchange of information and cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency, and to so conduct club programs and activities as to advance the general interest and welfare of amateur radio in the community, provide support for the operation of the MCARC repeaters, and have fun while doing so.
Article I: Membership
All persons interested in amateur radio communications shall be eligible for membership. Membership shall be open to anyone licensed or not, upon such terms as the club shall provide in its By-Laws. A member may lose his/her membership by acting with conduct unbecoming to a ham, by continuing to use poor radio operating procedures that would reflect poorly on the club, or willfully jamming the repeaters. Officer positions are to be held by licensed operators only; however, any member may hold an appointed position.
Family membership is restricted to family members residing in the same household only. Applications for membership shall be submitted at regular meetings, or at special club functions to the club treasurer or another club officer on behalf of the club treasurer. Applications for membership must be accompanied by appropriate dues, and are not acceptable unless paid in full. When the application is received, and the treasurer has received the money due, the member will at that time be added to the club roster.
Voting members are those who are licensed amateurs. Proxy votes will only be allowed after 60 days of joining the Mayes County Amateur Radio Club, and for legitimate medical reasons only.
Article II: Membership Assistance
The club, through Designated Interference, Public Relations, and Operating Committees will provide technical advice to members concerning equipment design and operation to assist in frequency observance, clean signals, uniform practice, and absence of spurious radiations from club member stations. The club shall also maintain a program to foster and guide public relations.
Article III: Dues
The club, by majority vote of those voting members present at any regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization. Non-payment of such dues or assessments shall be cause for expulsion from the club within the discretion of the voting membership. A regular yearly assessment of $15.00 per member, or $20.00 per family, due at the January club meeting, is hereby assessed in accordance with the provisions of this article of the constitution for the purpose of providing funds for expenses, and maintenance of club equipment. Dues are non-refundable. Any donations are always appreciated.
Article IV: Meetings
The By-Laws shall provide for regular and special meetings. At regular meetings, a minimum of one-third of the voting members shall constitute a quorum for the transaction of business. Regular meetings shall be held each calendar month. The president upon the written request of any member may call special meetings. Members shall be notified at least 48 hours prior to special meetings and the business to be transacted. Only such business as designated shall be transacted. Nominations for club officers shall be made in writing before the close of the December meeting of the year proceeding elections. Ballots will be prepared and ready for disbursement to voting members at the January meeting.
Article V: Officers
Sec.1. The officers of this club shall be voting members and consist of President, Vice-President, Secretary and Treasurer.
Sec.2. The officers of this club shall be elected for a term of two (2) years by ballot of the voting members present at the annual January meeting.
Sec.3. Vacancies occurring between elections must be filled by special elections at the first meeting following the withdrawal or resignation.
Sec.4. Officers may be removed by three-fourths vote of the voting members.
Sec.5. The club officers shall appoint such positions that may include any positions deemed necessary. Appointed positions shall end at the same time as the other officer positions, and shall require re-appointment upon election of new officers.
Article VI: Duties of Officers
Sec.1. The President shall preside at all meetings and conduct them according to the rules adopted. He/she shall enforce due observance of this constitution and/or By-Laws; decide all questions of order; sign all official documents adopted by the club, and perform all other duties pertaining to the office of President. The President shall also appoint one club advisor at his/her own discretion.
Sec.2. The Vice-President shall assume all the duties of the President in his/her absence. In addition, he/she shall advance club interest and activity as approved by the club.
Sec.3. The Secretary shall keep a record of the proceedings of all meetings, keep a member roster, keep completed membership applications, carry on all correspondence, and read communications at each meeting. It shall also be the duty of the Secretary to keep the Constitution and By-Laws of the club and have the same with him/her at every meeting. He/she shall note all amendments, changes and additions of the Constitution and/or By-Laws and shall permit it to be consulted by members upon request. He/she shall also maintain a written copy of all club owned equipment, its serial numbers, and its current location. An accounting of club owned equipment will be made by the Secretary at the second meeting of the year. At the expiration of his/her term he/she shall turn over all items belonging to the club to his/her successor within 30 days.
Sec.4. The Treasurer shall receive and receipt for all monies paid to the club; keep an accurate account of all monies received and expended; pay no bills without proper authorization (by the club or its officers constituting a business committee). At each meeting he/she shall submit an itemized statement of disbursement and receipts. He/she will also be responsible to see that signature cards for the checking account are updated annually; at the discretion of the President and to make sure that they are changed to reflect the changes in officers when an officer resigns. At the end of his/her tem, he/she shall turn over everything in his/her possession belonging to the club to his/her successor within 30 days.
Article VII: Liability Waivers
Everyone volunteering to provide communications at special events must sign a waiver releasing the Mayes County Amateur Radio Club and its officers from any accident resulting in injury, death, or accidents resulting in damage to personal property or equipment. Anyone not signing the waiver must not be allowed to participate in any form in any function.
Article VIII: Emergency Communications
Any licensed amateur operator is granted permission to use the MCARC repeaters in any and all emergency situations.
Article IX: Club Equipment
All club owned equipment will be kept in one location as much as possible, as designated by the President. Anyone having permission to use equipment for a club approved activity will have access to said equipment. All equipment must be returned within 7 days after each event. Club equipment shall not be used by anyone or any other organization without being brought before the club and approved by the voting members in advance. An accounting of club owned equipment will be made at the second meeting of the year.
Article X: Amendments
This Constitution and/or By-Laws may be amended by a two-thirds vote of the voting members present. Proposals for amendments shall be submitted in writing at a regular meeting and shall be voted on at the next following regular meeting, provided all voting members have been notified of the intent to amend the Constitution and/or By-Laws at said meeting.