Moultrie Amateur Radio Klub CONSTITUTION Preamble We, the undersigned wishing to secure for ourselves the pleasures and benefits of the association of the persons commonly interested in Amateur Radio, do hereby constitute ourselves the Moultrie Amateur Radio Klub (MARK) and do enact this constitution as our governing law. It shall be our purpose to facilitate the exchange of information and general cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency, and to so conduct club programs and activities as to advance the general welfare of amateur radio in the general community. Article I Membership Sec. 1 - All persons interested in Amateur Radio shall be eligible for membership. Membership shall be by application and election of such terms as the club by its by-laws provide. Associate eligibility will be decided by the directors of the club. All licensed amateurs shall be full members unless approved by the directors. Article 2 Officers Sec. 1 - The officers of this club shall be: a president, vice-president, and a secretary/treasurer. Sec. 2 - The officers of this club shall be elected for a term of one year by ballot of the members present provided there be a quorum, at the annual meeting on the third Monday of September. Sec. 3 - Vacancies occurring between elections must be filled by special ballot, at the first regular meeting at which the withdrawal or resignation is announced. Sec. 4 - AN OFFICER, DIRECTOR OR MEMBER MAY BE REMOVED, REPLACED OR EXPELLED ON MOTION BY A TWO THIRDS VOTE OF THE MEMBERSHIP PRESENT AT A MEETING PROVIDED ALL OF THE MEMBERSHIP HAS BEEN NOTIFIED BY MAIL. (Adopted August 1994) Article 3 Duties of Officers Sec. 1 - The president shall preside at all meetings of this club, and conduct the same according to the rules adopted, he shall enforce due observance of this constitution and by-laws: decide all question of order: sign all official documents that are adopted by the club, and none other, and perform all customary duties pertaining to the office of president. Sec. 2 - The vice president shall assume the duties of the president in the absence of the later: he shall assume organization of club programs for the meetings: and shall oversee the checkout and use of club property. Sec. 3 - The secretary/treasurer shall keep a record of the proceedings of all meetings, keep a roll of members, submit applications for membership, carry on all correspondence, read communications at each meeting, and mail written notices to each member of every meeting of the club, except when excused by action under by-laws. He shall also receive and receipt for all monies received and expended. He shall pay no bills without proper authorization (by the club or its officers constituting a business committee). At the end of each quarter shall submit an itemized statement of disbursement and receipts. He shall at the expiration of his term turn over everything in his possession belonging to the club to his successor. Article 4 Committees Sec. 1 - Committees shall be chosen at regular meetings or for special occasions may be appointed by the three officers of the club acting as a business committee approved by the members. Sec. 2 - ALL COMMITTEES THAT ARE ACTIVE ALL YEAR SHALL MEET ONCE A MONTH AT A PREDETERMINED TIME AND PLACE. (Adopted August 1994) Article 5 Meetings Sec. 1 - THE BY-LAWS SHALL PROVIDE FOR REGULAR AND SPECIAL MEETINGS. AT MEETINGS, ONE THIRD OF THE MEMBERSHIP SHALL CONSTITUTE A QUORUM FOR THE TRANSACTION OF BUSINESS, EXCEPT; BY A MAJORITY OF THE MEMBERS PRESENT AT A MEETING, PROVIDED ALL MEMBERS ARE NOTIFIED IN WRITING OF A SPECIFIC MOTION OR MOTIONS THAT WILL BE MADE AT THE REGULAR OR SPECIAL MEETING. ONLY THE ITEMS COVERED IN THE MOTIONS CAN BE VOTED ON WITHOUT A QUORUM. (Adopted August 1994) Article 6 Dues Sec. 1 - The Moultrie Amateur Radio Klub by majority vote of those present at any regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization within its object as set forth in the Preamble thereof. Non-payment of such dues or assessments shall be cause for expulsion from the club within the discretion of the membership. Sec. 2 - THE MOULTRIE AMATEUR RADIO KLUB FISCAL DUES YEAR SHALL BE FROM JANUARY 1 TO DECEMBER 31. Article 7 Membership Assistance Sec. 1 - This club shall enact appropriate rules to minimize interference in the operation between stations of its members: It shall formulate adequate plans for the disposition of any cases of interference to other radio services where reported as caused by any amateur station operation in the area of club jurisdiction. The club through designated interference, public relations and operating committees will provide technical advice to members concerning equipment design and operation to assist in frequency observance, clean signals, uniform practice, and absence of spurious radiations from club member stations. The club shall also maintain a program to foster and guide public relations in those channels favorable to amateur work. Article 8 Amendments Sec. 1 - This Constitution or the By-Laws may be amended by a two thirds vote of the total membership. Proposals for the amendments shall be submitted in writing at a regular club meeting and may not be voted on until the next regular meeting, EXCEPT: By a two thirds majority of the club members at a meeting, provided all members have been notified by mail of the intent to amend the Constitution and, or By-Laws at a specified meeting. Article 9 Rules Sec. 1 - ROBERT'S RULES (or CUSHINGS MANUAL) shall govern. BYLAWS Sec. 1 - SECRETARY/TREASURER: It shall be the duty of the secretary/treasurer to keep the Constitution and Bylaws of the Moultrie Amateur Radio Klub and have same with him at every regular and special meeting. He shall cause all amendments, changes and additions to be noted thereon and shall permit the same to be consulted by members on request. Sec. 2 - MEMBERSHIP: Applications for membership shall be submitted at a regular meeting in writing and each application must express a willingness of the applicant to abide by the Constitution and Bylaws and such rules as shall from time to time be promulgated by the club. Two thirds of those present shall approve the applicant before he shall be considered elected to the club. Sec. 3 - MEETINGS: Regular meetings shall be held on the 3rd Monday of each month at such a place as the president shall order. Special meetings may be called by the president upon the written request of any five members of the club. Notices shall be sent to all members informing them of the special meetings and the business to be transacted. Such notices shall be sent so that in the ordinary postal delivery they shall arrive at least twenty four hours before the time therein set for the meeting. Only such business as is designated in the said notice shall be transacted at such special meeting. Sec. 4 - DUES: A regular yearly assessment of twelve dollars ($12.00) per member beginning in 1990 with an increase of one dollar per year ($1.00) until the year 1998 when dues shall be twenty ($20.00) per year. Dues shall be assessed in accordance with the provisions of Article 6 of the Constitution. Sec. 5 - BOARD OF DIRECTOR COMMITTEE APPOINTMENTS: The board of directors shall at any time appoint a committee for the general good of the club. The club will render assistance to any member of the club on request, at their convenience. They shall be governed as specified for the officers in Article 2. Sec. 6 - COMMITTEES: Special committees for programming, special work, or publicity and public relations, will be chosen by the club membership at a regular meeting as the occasions arises. Sec. 7 - DIRECTORS: ONE MEMBER SHALL BE ELECTED TO BE A DIRECTOR OF THIS CLUB FOR A TERM OF THREE YEARS BY BALLOT OF A MAJORITY OF THE MEMBERS PRESENT AT THE ANNUAL MEETING IN SEPTEMBER. THERE SHALL ALWAYS BE THREE DIRECTORS, ONE ELECTED EACH YEAR FOR A THREE YEAR TERM. (Adopted August 1994) Revisions approved by membership August 15, 1994.