Long Island DX Association
Long Island DX Association, INC.
(Adopted January 15, 1982)
ARTICLE I NAME AND PURPOSES OF THE ASSOCIATION 1
ARTICLE II MEMBERSHIP 2
ARTICLE III GOVERNMENT 3
ARTICLE IV MEETINGS 4
ARTICLE V FINANCIAL OBLIGATIONS 4
ARTICLE VI AMENDMENTS 4
We, the undersigned, wishing to secure for ourselves
the pleasures and benefits of the association of persons commonly
interested in amateur DX (Long Distance) radio communication,
do hereby constitute ourselves the LONG ISLAND DX ASSOCIATION,
INC., and do enact this Constitution as our governing law. It
shall be our purpose to facilitate the exchange of information
and general cooperation between members, to promote DX knowledge,
fraternalism, and individual operating efficiency, and to so conduct
club programs and activities as to advance the general interest
and welfare of amateur DX communications.
NAME AND PURPOSES OF THE ASSOCIATION
Section 1 - This Association shall be known as the LONG ISLAND DX ASSOCIATION, INC.
Section 2 - The purposes of the Association shall
To promote friendship and cooperation among Amateur
Radio (Wireless) operators primarily interested in the art and
science of Long Distance (DX) Amateur Radio Communication.
b) To operate exclusively for charitable, educational, scientific and civil defense purposes entitling the Association to exemption under the provisions of Section 501
(c)(3) of the Internal Revenue Code of 1954, as amended,
and more specifically to promote interest in Long Distance Amateur
Radio Communications and the advancement of the electronic art,
making use of the reservoir of knowledge and experience represented
within the membership of LIDXA for the benefit of all Radio Amateurs
and the furtherance of the Public welfare through Amateur Radio
Communications; to provide financial support for worthy expeditions
established to further Amateur DX Communications.
c) In the furtherance of its corporate purposes,
the Association shall have all general powers enumerated in Section
202 of the Not-for-Profit Corporation Law, together with the power
to solicit grants and contributions for corporate purposes.
d) Nothing herein shall authorize this Association,
directly or indirectly to engage in or include among its purposes,
any of the activities mentioned in Not-for-Profit Corporation
Law, Section 404 (b) - (p) of Executive Law, Section 757.
e) No part of the income of the Association shall
inure to the benefit of any member, director or officer of the
Association or any private individual (except that reasonable
compensation may be paid for services rendered to or for the Association
affecting one or more of its purposes), and no member, director
or officer of the Association or any private individual shall
be entitled to share in the distribution of the Association assets
on dissolution of the Association.
f) No part of the activities of the Association shall
include participating in or intervening in (including the publication
or distribution of statements for) any political campaign on behalf
of any candidate for public office or engaging in any substantial
way, directly or indirectly, in carrying on propaganda or otherwise
attempting to influence legislation.
g) In the event of dissolution, all of the remaining
assets and property of the Association shall, after necessary
expenses thereof, be distributed to such organizations as shall
qualify under Section 501 (c) (3) of the Internal Revenue Code
of 1954, as amended, subject to an order of a Justice of the Supreme
Court of the State of New York.
h) The Association shall distribute its income for
each taxable year at such time and in such manner as not to subject
it to tax under Section 4942 of the Internal Revenue Code of 1954,
as amended, and the Association shall not (a) engage in any act
of self-dealing as defined in Section 4941 (d) of the Code; (b)
retain any excess business holdings as defined in Section 4943
(c) of the Code; (c) make any investments in such manner as to
subject the Association to tax under Section 4944 of the Code;
or (d) make any taxable expenditures as defined in Section 4945
(d) of the Code.
Section 1 - The membership of the Association shall
consist of those persons who have signed the Certificate of Incorporation,
together with all persons who are hereafter received into or elected
to membership as hereinafter provided.
Section 1 - The general management of the affairs
of the Association shall be vested in the Board of Directors,
who shall be elected as provided in the By-Laws.
Section 2 - The Officers of the Association shall
consist of a President, Vice President, Secretary and Treasurer.
The Officers shall constitute the Executive Committee.
Section 3 - The Board of Directors shall consist
of the Executive Committee and three Directors of the Association.
Section 4 -The Board of Directors shall meet at least
once each year and at the call of the President. At least one-half
of the Board members shall be present to constitute a quorum.
Section 5 - Directors may be removed from office
on motion and by a two-thirds vote of the membership present at
a regular or special meeting - provided there is a quorum.
Section 6 - Vacancies occurring between elections
must be filled by special ballot at the first regular meeting
at which the withdrawal or resignation is announced.
Section 7 - The Vice President shall be a member
ex-officio of all committees.
Section 1 - The Association shall hold an Annual
Meeting at a time and place to be designated by the Board of Directors.
Section 2 -The purpose of the Annual Meeting shall
be a report of the Board to the general membership, and installation
of Officers and Directors elected during the year and such other
business as may be deemed necessary.
Section 3 - The By-Laws shall provide for regular
and special membership meetings. At meetings, one-third of the
membership (Full Member) shall constitute a quorum for the transaction
of business. No business may be transacted without a quorum being
Section 1 - No financial obligation shall be incurred
on behalf of the Association except by prior approval by affirmative
vote of two-thirds of the Board of Directors as covered in the
Section 1 - This Constitution or the By-Laws may
be amended by a two-thirds majority vote of the members at a meeting,
provided all members have been notified by mail of the intent
to amend the Constitution and/or By-Laws at a specified meeting,
and that a quorum be present Proposals for amendments shall be
submitted in writing at a regular meeting and may not be voted
upon until the next regular meeting.
Section 2 - The President, with the approval of the
Board of Directors, shall appoint two or more tellers to count
the ballots for the amendment. The Tellers shall certify in writing
to the President the results of the ballot count.
LONG ISLAND DX ASSOCIATION, INC.
BY - LAWS
Adopted January 15, 1982
(Amended May 16, 1986, November 14, 1991, February
19, 1993, December 17, 1993 and XX XX, 19XX)
INDEX TO BY - LAWS
ARTICLE I MEMBERSHIP 1
ARTICLE II DUES 3
ARTICLE III BOARD OF DIRECTORS 3
ARTICLE IV DUTIES OF OFFICERS 4
ARTICLE V NOMINATIONS AND ELECTIONS 5
ARTICLE VI FINANCIAL OBLIGATIONS 5
ARTICLE VII ACTIVITIES 6
Section 1 - There shall be the following classes
a) Full Membership
b) Honorary Membership
c) Members at Large
Section 2 - The classes of membership are defined
a) Full members shall be those members holding full
rights and privileges of membership.
b) Honorary membership may be granted by action of
the membership in recognition of outstanding service rendered
to the DX worldwide community
Members at Large Classification may be granted by
action of the membership to those who have rendered outstanding
services to the Long Island DX association.
Section 3 - Any licensed Amateur, with the following
minimum qualifications, shall be eligible for consideration for
Full Member status:
Possesses a valid General, Advanced, or Extra Class
FCC amateur radio license, and is an ARRL member.
b) Expresses a genuine interest in DX.
c) Agrees to enhance the reputation and international
esteem of the LIDXA by operating his or her amateur station in
accordance with good operating practices and within FCC statutes.
d) Has the capability to reliably communicate from
his or her home station via LIDXA VHF Repeater.
e) Is willing and able to serve on one or more LIDXA
working committees and to participate actively in the fulfillment
of the purposes and objectives of the LIDXA as delineated in this
Constitution and By-Laws.
f) Is willing and able to engage in mutual assistance
in DX matters on a regular basis via LIDXA VHF Repeater.
Section 4 - FULL MEMBERSHIP-in-good-standing shall
be retained only by those full members meeting the requirements
of Section 3. In cases of extended illness, or a Full Member announces
an anticipated absence, the membership committee of the LIDXA
may grant the Full Member a leave of absence without prejudice.
The membership committee will review the membership requirements
status of the membership on a regular basis, and keep the Executive
Committee informed of any changes in membership status.
Section 5 - HONORARY MEMBERSHIP may be accorded to
a person who has made a significant contribution to the "DX
Community" by a majority vote of members at a regular meeting.
Section 6 - VOTING AND PARLIAMENTARY PRIVILEGES are
reserved for Full Members in good standing only.
Section 7 - APPLICATTON PROCEDURE
a) Applicants who believe they have adequately demonstrated
the qualifications defined in Article I, Section 3, Article III,
Section 3, and Article VII, Section 2 may apply for Full Membership.
b) Elections for Full Membership will be held by
closed ballot at the February, June and October meetings.
c) All ballots shall have provision for "YES"
and "NO" votes. To be counted, a "NO" vote
must include an explanation. 'Me Membership Committee shall count
the ballot and announce the results at the meeting. A majority
of the Full Membership present voting "YES" shall be
required to elect an applicant to Full Membership.
d) In the event the applicant fails to receive the
required majority vote, the applicant shall be advised by the
Membership Committee as to the reason or reasons, and be invited
to make the appropriate correction and reapply for Full. Membership.
Section 1 - A regular yearly assessment of dues for
Full Members is hereby established for the purpose of providing
funds for current expenses and other expenses as they are authorized.
Dues are payable on the First (1st) of October of each calendar
year. Full annual dues for new members shall be payable upon member's
election except when a member joins the Association after the
First (1st) of April of the calendar year; then the dues payable
at that time shall be (1/2) one-half of the present annual rate.
The amount of dues shall be established by vote of Full Members
at the Annual Meeting of the Association as defined in Article
IV of the Constitution. When there is more than one Member in
the immediate household of a Member, the additional Member(s)
shall be assigned dues at the rate of $10.00 each, instead of
the regular assessment.
Section 2 - All members who have not submitted their
dues by the First (lst) of January shall be considered to be in
arrears. The Treasurer will notify each member in arrears and,
if after 30 days from receipt of such notification, the dues still
remain unpaid, the member shall be dropped from the rolls of the
Section 3 - There shall be no dues for Honorary Members.
BOARD OF DIRECTORS
Section 1 - The Board of Directors shall have control
over the property and affairs of the Association and shall fix
its policies. It shall have the power to hold meetings, appoint
committees, suspend, censure and take all necessary and proper
steps to carry out the principles of the Association and promote
its best interests.
Section 2 - Meetings of the Board of Directors and
the regular meetings of the Association may be held as authorized
by the Board of Directors.
Section 3 - There shall be regular and social membership
meetings each year at such places as are determined by the Board.
Special meetings may be called by the President upon the written
request of any five members of the club. Notices shall be sent
to all Full Members informing them of the special meetings and
of the business to be transacted. Such notices shall be sent in
the ordinary postal delivery so that they shall arrive at least
twenty-four (24) hours before the time therein set for the meeting.
Unless disabled, or a Sabbath observer, a Full Member is expected
to attend the LIDXA meetings. Meetings may not be scheduled to
coincide with "major religious holidays" *.
Section 4 - An annual meeting of the Board of Directors
shall be held in May. Special meetings of the Board of Directors
may, at the call of the President, be convened and action taken
by mail or telephonic communications. Such meetings may not be
scheduled to coincide with "major religious holidays"
* Defined as Good Friday, Christmas Eve, Rosh Hashanah,
Yom Kippur, and Passover.
Section 5 - No Officer or Director shall receive
remuneration for his services in any capacity. This is not to
preclude reimbursement for documented expenses approved by the
Section 6 - Each Officer and Director of the Association
shall serve for a term of two (2) years or until his successor
is duly elected.
Section 7 - A vacancy on the Board of Directors shall
be deemed to occur upon the death or resignation of a member or
upon his refusal to act.
Section 8 - Robert's Rules of Order shall govern
meetings of the Board of Directors and of the Association in all
cases which are applicable.
DUTIES OF OFFICERS
Section 1 - The President shall preside at all meetings
of the Association and of the Board of Directors. He shall, carry
out the mandates and directives of the Board of Directors. He
shall appoint such committees as he or the Board of Directors
shall consider expedient or necessary. He shall enforce due observation
of this Constitution and By-Laws; decide all questions of order;
sign all official documents that are adopted by the club, and
none other; and perform all customary duties pertaining to the
office of the President The President may appoint a Corresponding
Secretary to assist the Secretary in carrying out his duties as
described in Section 3 herein.
Section 2 - In the absence of the President, the
Vice President shall perform his duties. In the absence of both
the President and the Vice President, such Officers as may be
present shall select a member of the Board to assume the duties
of the President.
Section 3 - It shall be the duty of the Secretary
to keep the Constitution and By-Laws of the Long Island DX Association
and to have same with him at every meeting - whether regular or
special. He shall cause all amendments, changes and additions
to be noted thereon and shall permit the same to be consulted
by members upon request. The Secretary shall keep a record of
the proceedings of all meetings; keep a roll of members, submit
applications for membership; carry on all correspondence; read
communications at each meeting of the club, except when excused
by action under By-Laws. He shall be responsible for maintaining
the corporate status of the Association and filing all corporate
reports and certificates which may be required.
Section 4 - The Treasurer shall be responsible for
the funds of the Association and shall be accountable to the Board
of Directors. He shall prepare a proposed operating budget for
submission to the Board of Directors prior to each Annual Meeting
of the Board. The Treasurer shall receive and receipt for all
moneys paid to the club; he shall keep an accurate record of all
moneys received and expended; he shall report at each regular
meeting as to the financial condition of the club. He shall pay
no bills without proper authorization. At the annual meeting,
he shall submit to each Full Member a written account of the preceding
year's transactions in the form of a financial statement. At the
expiration of his term, he shall turn over everything in his possession
belonging to the club to his successor.
NOMINATIONS AND ELECTIONS
Section 1 - FREQUENCY: The regular election of Officers
and Directors shall be held in even numbered years.
Section 2 - NOMINATIONS: Nominations shall be open
at the March meeting and continue through the April meeting. Nominees
shall be Full Members for a period of at least one year prior
Section 2.1 - SLATE: In the event that there shall
be one or less nominations, the President shall name a Nominating
Committee to attempt to fill the slate.
Section 3 - BALLOTING: Ballots shall be mailed by
the Secretary to all Full Members prior to the May meeting. Ballots
may be returned by mail or in person at the May meeting. Ballots
will be opened and the results thereof tallied at the May meeting.
Section 4 - ELECTION: A simple majority "YES"
votes of the ballots cast shall be required for election.
Section 1 - All obligations incurred by the Association
shall be solely corporate obligations and no personal liability
whatsoever shall attach to, or be incurred by, any member, Officer
or Director of the Association by reason of any such corporate
Section 2 - Expenditures beyond those approved in
the Annual Budget shall not be made without prior approval of
two-thirds of the members of the Board of Directors.
Section 3 - LIDXA policy on repayment for incurred
expenses shall be as follows: NO MEMBER SHALL OBLIGATE THE LIDXA
IN ANY MANNER WHATSOEVER WITHOUT PRIOR AUTHORIZATION.
a) Types of Reimbursable Expenses:
1) Expenses resulting from specific requests or actions
of the Association or its Executive Committee.
b) Procedure for obtaining reimbursement:
1) A voucher containing a brief description of the
incurred expense shall be presented to the Treasurer who shall
promptly pay said voucher provided it falls within the above categories.
Section 4 - The Officers are authorized to spend
up to $50.00 each without the consent of the membership.
Section 5 - Bank Account: The Treasurer is authorized
to maintain a checking account in a bank requiring his signature
only for withdrawals except that the President and Vice President
shall be authorized in case the Treasurer is disabled or unable
to otherwise discharge his duties.
Section 1 - COMMITTEES: The President may appoint
special committees and chairman of same; ex., Membership. All
committees shall be appointed and discharged by the President.
All committees are to be considered as discharged upon the election
of a new President, unless reappointed by the newly elected President.
Section 2 - 2 METER NET: All Full Members are expected
to regularly participate on the 2 meter net, to assist fellow
members in their DX activity, and also to demonstrate activity
by making auto calls to members listed on the Auto Call List (hereinafter
abbreviated to ACL).
Section 3 - CIVIL DEFENSE: The LIDXA repeater W2WMG
shall be available to the Suffolk County Office of Emergency Preparedness
in time of need for drills and emergencies as well as serving
LIDXA purposes. Such drills or emergencies will have priority
over all other traffic.
Section 4 - QSL CARD CERTIRCATION: Members certified
by the ARRL will be available to do field checking of QSL cards
for DXCC awards at the conclusion of club meetings. The Executive
Committee of the club will certify QSL cards for certificates
and awards, providing the LIDXA not be held responsible for loss
of cards. This service can be terminated without notice.
Section 5 - AUTO CALL LIST: The ACL Committee shall
prepare and distribute an updated ACL at least twice each calendar
Section 6 - MEMBERSHIP ASSISTANCE: The club shall
enact appropriate rules to minimize interference in operation
between stations of its members. The club shall also maintain
a program to foster and guide public relations in those channels
favorable to amateur DX work. Members shall uphold the aims of