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RADIO CLUB CONSTITUTION
SECTION 1: This
organization shall be known as the Brazosport Amateur
Radio Club, Inc. and shall hereafter be referred to in
this document as the "Club." SECTION 2: This Club
shall be a non-profit organization, whose primary purpose
is to establish a non-commercial communication system to
be used as a public service as required. The Club and its
members shall voluntarily furnish their skill and
equipment to provide emergency, disaster, and civil
defense communications whenever needed. The Club is also
dedicated to promote interest in the art of Amateur
Radio, and to encourage proper operation in accordance
with Regulations of the Federal Communications
Commission. SECTION 3: The Club will cooperate with Emergency Management Organizations of Brazoria County, and other welfare or charitable organizations recognized and approved by the Board of Directors.
SECTION 1: Membership
shall be composed of 3 classes: Full, Associate, and
Inactive. SECTION 2: Full
membership shall be extended to any licensed amateur
radio operator upon payment of annual dues and expression
of willingness to abide by the Articles of Incorporation,
Constitution, and By-Laws. SECTION 3: Associate
members are required to have only an interest in Amateur
Radio and a willingness to abide by the Articles of
Incorporation, Constitution and By-Laws. Associate
members shall pay dues, will have voting privileges, and
be eligible to participate in all club activities. SECTION 4: Termination
of membership for cause shall be by a vote of
three-fourths of the voting members present. Cause for
termination shall be for any of the following:
SECTION 5: Any member may become an inactive member of the Club upon written notification to the Secretary. Inactive membership is for persons who, for whatever reason, will not be able to attend meetings or Club activities for a period of six months or more. An inactive member may become a full or associate member by payment of dues, starting with the month he returns to this status. Any dues not used when the member becomes inactive will be credited when the member becomes active again.
SECTION 1: The Board
shall consist of 5 members including the Trustee. SECTION 2: The Board,
with the exception of the Trustee, shall be elected by
the vote of the membership, from a slate nominated by the
Nominating Committee. The term of these Board members
shall be one year. The Board members may be re-elected. SECTION 3: The Board
shall appoint the Trustee and the term of office shall be
5 years. This appointment may be renewed. The Trustee
shall be a permanent member of the Board for the duration
of his office. SECTION 4: In the
event of the resignation or other removal from office of
a member of the Board, the Board shall then select and
appoint a member to fill the remaining term of that
Director. SECTION 5: The Board
shall be empowered to conduct the financial and
organizational business of the Club. SECTION 6: The Board
shall be empowered to disburse funds, to appoint
committees, to process proposed By-Laws amendments and
submit to the membership for voting, and to hold
elections. SECTION 7: A quorum
of the Board to conduct business shall be a majority of
its members. SECTION 8: The
membership shall be kept informed of the actions of the
Board. SECTION 9: Board members may be removed from office by a majority vote of the entire membership.
SECTION 1: The
PRESIDENT shall preside at all membership meetings of
this Club and conduct the same according to the rules
adopted. He shall enforce due observance of the Articles
of Incorporation and the By-Laws; decide all questions of
order; sign all official documents that are adopted by
the Club and none other; and perform all other customary
duties pertaining to the office of President. He shall
have the power to appoint special, permanent, or ad Hoc
committees. SECTION 2: The
VICE-PRESIDENT shall assume all of the duties of the
President in his absence and serve as program chairman. SECTION 3: The
SECRETARY shall keep a record of the proceedings of all
meetings; keep a roll of members; carry on all
correspondence; read appropriate communications at each
meeting; maintain the Articles of Incorporation and
By-Laws, as amended, of the Club, shall cause all
amendments, changes, additions and deletions to be noted
thereon; and to have a copy of each with him at every
meeting, available for inspection by members. He shall,
at the expiration of his term of office, turn over all
records belonging to the Club to his successor. SECTION 4: The
TREASURER shall receive and receipt for all monies paid
to the Club. He shall keep an accurate account of all
monies received and disbursed. He shall pay no bills
without proper authorization of the Club or its officers.
At the end of each quarter he shall submit an itemized
statement of disbursements and receipts to the Club's
officers and Board of Directors. He shall make such
statements available for inspection by members. At the
expiration of his term of office, he shall turn over
everything in his possession belonging to the Club to his
successor. SECTION 5: The
TRUSTEE shall be responsible for the Club's amateur radio
station license and Club-owned radio equipment. He shall
be at least 21 years of age, a resident of Brazoria
County, Texas, and a holder of a valid amateur radio
license of General, Advanced, or Extra Class, and shall
serve a term of five (5) years. In the event of
disbandment of the Club, the Trustee shall audit the
books of the Club, settle all financial obligations of
the Club, and donate the remaining assets of the Club to
a non-profit charitable organization selected by the
Board. SECTION 6: The
offices of Secretary and Treasurer will be the same
Director and will be referred to as the
Secretary/Treasurer. SECTION 7: The TREASURER shall be insured by an adequate surety bond at the Club's expense when required by the Board of Directors.
SECTION 1: The Board
shall have the power as a Committee-of-the-Whole, in
which all of the members of the Board share the duties of
the usual officers. SECTION 2: The Board
may select officers from within itself if they deem that
to be appropriate. The officers shall include President,
Vice-President, Secretary/Treasurer, and
Director-At-Large. SECTION 3: The duties of such officers shall be as delineated in Article IV.
SECTION 1: Proposals
for Amendment shall be submitted in writing to the Board
and read at a regularly scheduled meeting of the
membership. Such proposals shall then be voted on at the
next regularly scheduled meeting of the membership. SECTION 2: Amendments shall be enacted by a three-fourths vote of the members present. BRAZOSPORT AMATEUR RADIO CLUB BY-LAWS
SECTION 1: Membership
meetings shall be held at least once per quarter at a
time and date selected by the Board. SECTION 2: A quorum of at least ten (10) full members shall be required to open a regular meeting for the transaction of business.
SECTION 1: Dues shall
be established or changed by two-thirds vote of members
present. SECTION 2: Dues shall
be effective for 12 months from January 1 and may be
prorated for each month from that date for new members.
Any dues paid after the first of the month shall be
calculated based on the first of that month. SECTION 3: Where a
family has more than one licensed amateur holding full
membership, after one member has paid the regular dues
assessment, each member thereafter will be assessed dues
at a reduced rate. SECTION 4: Membership terminates upon expiration of dues.
SECTION 1: Proposals
for amendments shall be submitted in writing to the Board
and read at a regularly scheduled meeting of the
membership. Such proposals shall then be voted on at the
next regularly scheduled meeting of the membership. SECTION 2: The By-Laws may be amended, Amendments shall require enactment by a majority vote of the members present.
SECTION 1: All monies
will be maintained in an authorized bank account for the
Club. SECTION 2: All checks
issued by the Club must be signed by 2 members of the
Board. SECTION 3: The Club's
accounting year will be a fiscal year beginning on
January 1st and ending on December 31st of each year. SECTION 4: The Club's
accounting records will be maintained on the cash basis
of accounting. SECTION 5: The Club accounting records will be audited at the end of each fiscal year by a committee appointed by the Board, and report shall be made to the Board of Directors and Club Membership.
SECTION 1: Proceedings
shall be governed by Robert's Rules of Order, latest
revision. SECTION 2: Membership in the Club is not a prerequisite for use of Club-owned radio equipment. Revision of the Original Constitution and By-Laws adopted by the membership at the December 15, 1998 meeting. |
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