BEARGREASE AMATEUR RADIO COALITION
The name of this organization shall be the Beargrease Amateur Radio Coalition, referred to hereinafter as B.A.R.C.
B.A.R.C. was formed as a nonprofit coalition of ham radio operators and other communication personnel who volunteer their time providing communications for the safety, health and welfare of the Beargrease Sled Dog Marathon participants and volunteers, and for any other purpose as may be determined by the members from time to time.
SECTION 1. MEMBER
A member in good standing shall be defined as any person who abides by the purposes of this coalition and pays the annual dues.
SECTION 2. DUES
Dues shall be determined by the Board of Directors and shall cover membership for one fiscal year.
SECTION 3. FISCAL YEAR
The fiscal year shall start at the conclusion of the critique meeting following the end of the Beargrease Race and run until the end of the next critique meeting.
SECTION 1. OFFICERS/CHAIRPERSONS
The following officers shall be elected by the members for a term of one year:
SECRETARY (MAY BE COMBINED WITH THE OFFICE OF TREASURER)
TREASURER (MAY BE COMBINED WITH THE OFFICE OF SECRETARY)
The following chairpersons shall be elected by the members:
NET CONTROL CHAIR
ROAD CROSSING CHAIR
SECTION 2. BOARD OF DIRECTORS
The officers and chairpersons shall constitute the Board of Directors of this organization.
PRESIDENT. The President shall preside over all meetings of the members and of the Board of Directors.
VICE PRESIDENT. The Vice President shall preside over all meetings of the members and of the Board of Directors in the absence of the President. The Vice President shall help with any duties needed by any chairperson and any other help that may be directed by the President.
SECRETARY. The Secretary shall keep minutes of the regular and special meetings and shall prepare and mail notices.
TREASURER. The Treasurer shall keep books and records of the moneys received and expended, maintain membership lists, and provide reports to the members.
NET CONTROL CHAIR. The Net Control Chair shall be responsible for the setup and operation of Net Control.
CHECKPOINT CHAIR. The Checkpoint Chair shall be responsible for scheduling hams at checkpoints during the race.
ROAD CROSSING CHAIR. The Road Crossing Chair shall be responsible for scheduling of hams at road crossings.
SECTION 3. VACANCIES
In the event that the duties of a position cannot be fulfilled because of resignation or any other reason, the position shall be appointed by the President with Board approval by simple majority vote.
Any member in good standing shall be entitled to one vote.
SECTION 1. ELECTION OF OFFICERS
Nominations for positions will open the meeting prior to the pre-race meeting. Voting for officers and elected chairpersons shall be by secret paper ballot or by acclamation if only one person is proposed for the position. The election of officers and chairpersons shall be held at the pre-race meeting and the duties shall begin at the close of the critique meeting for a term of one year.
SECTION 2. AMENDMENT TO BY-LAWS
A proposal to amend the By-Laws must be voted on by at least fifty one (51) percent of the members. For an amendment to pass, a two thirds (2/3) favorable vote is required. A vote by the members may be in person, written or by email proxy. Notice of an amendment proposal must be given by announcement at the previous meeting and in writing by mail/email to the previous and current years’ members not in attendance when the announcement is made.
SECTION 3. AMENDMENT TO COMMUNICATIONS PLAN
The Communications Plan shall be reviewed by a committee appointed by the President at the critique meeting. The said committee shall present any recommendations /changes at the next regular meeting. If any recommendations/changes are presented, notice of these changes and the date of the meeting for the vote shall be sent to the previous and current years’ members.
All meetings shall be governed by Robert's Rules of Order. All meetings shall be presided over by either the President or Vice President. Five sevenths (5/7) of the Board must be present for all meetings to be held.
SECTION 1. REGULAR MEETINGS
Regular meetings shall be held a minimum of twice (2) a year as set by the President. The place and time of the meetings shall be announced on local nets.
SECTION 2. BOARD MEETINGS
The President shall convene such meetings as s/he deems necessary after notice to all Board members.
A net shall be held weekly on a frequency and at a day and time to be determined by the President. The B.A.R.C. Net shall commence eight weeks prior to the Beargrease Race and the person in charge of the net shall be appointed by the President.
The need for insurance shall be evaluated by members on an ongoing basis.