This organization shall be known as the
Framingham Amateur Radio Association. (Hereinafter referred to as
the Association)
The purpose of the association is to provide
and secure for its members the enjoyment, fellowship and benefits
of the association of persons with a common and mutual interest
in Amateur Radio. This shall be facilitated by furthering the
exchange of technical information and data among its members,
developing individual proficiency by arranging opportunities for
education and training and by providing Emergency Communications
and other Public Services to the Greater Framingham,
Massachusetts community.
The Officers of the Association shall consist of the following:
President, Vice President, Treasurer, Secretary
and Director
The Board of Directors shall comprise the
elected Officers and, for the duration of Board Meetings, all
Regular Members who are present.
All Members of the Association shall be
eligible to hold any of the listed offices, except that no more
than one elected office may be held at any one time.
The President shall have general supervision of
the affairs of the Association, shall be the authorized signatory
of all contracts and legal documents executed by the Association
or shall assign another member to sign specific contracts or
documents, except as indicated by a specific provision of these
By-Laws, shall make reports to the members of the Association,
and perform all such duties as are incident to his office or are
properly required by him by these By-Laws. In addition, the
President shall appoint all standing committees and such
Association Function Coordinators as may be deemed appropriate,
except where the By-Laws otherwise indicate. The President shall
serve as an ex-officio member of all club committees, except when
the President appoints another member to serve instead. The
President shall ensure that the regular elections are held in
accordance with these By-Laws.
The Vice President shall assume all duties of
the President in the absence or incapacity of the President.
The Secretary shall perform all recording
duties as required for the operation of the Association, have
charge of the Minutes of Meetings of the Association, sign all
such instruments as require the Secretary's signature and shall
make such reports and perform such duties as are incident to the
office. The Secretary shall have responsibility for the taking of
minutes of all Regular and Special Meetings of the Association.
The Secretary shall maintain custody of all Association Records,
be responsible for assuring that notices for all Special Meetings
or other designated events are issued, and perform such
corresponding duties as are required for the operation of the
Association.
The Treasurer shall have custody of all funds
and securities of the Association and deposit same in the name of
the Association in such financial institutions as appropriate.
The Treasurer shall sign all checks and all other instruments as
require his signature, and shall make such reports and perform
such other duties as are incident to the office. The Treasurer
shall be responsible for the collection of Association dues and
all other monies due the Association. The Treasurer shall make no
major distribution of funds without proper authorization by the
Association. The Treasurer shall keep a complete record of the
Association's Membership, financial condition and accounting of
all Association money and shall submit an Annual Report to the
Members. An audit of the Treasurer's accounts may be carried out
at any time by an audit committee appointed by the Membership at
a Regular or Special Meeting of the Association. In addition, an
annual audit shall be performed by an audit committee appointed
by the Membership at a Regular or Special Meeting of the
Association, such committee to consist of three Members of the
Association.
The Director shall provide continuity and
advice to the Association.
The highest ranking Officer of the Association
present shall preside over any Regular or Special Meeting, except
when (under exceptional circumstances only) they designate
another officer or member to preside. The presiding officer shall
only vote on matters of Association business in the event of a
tie.
When an Officer vacates their office for any
reason, they shall immediately turn over all items in their
possession belonging to the Association to their successor, or to
another Officer if no successor is available at that time.
With the exception of the Club Director, who
shall be elected for a three year term, the Officers of the
Association shall be elected at the Annual Election Meeting. This
Meeting shall be held in conjunction with the June Regular
Meeting. At the May Regular Meeting, the Nominating Committee
shall present a list of nominees for the offices. In addition,
nominations shall be taken from the floor at both the May and
June Regular Meetings. Nominations shall be closed immediately
prior to the election. Signed absentee ballots, enumerating
specific candidates for specific offices, shall be accepted at
any time prior to the vote for that office. No proxy ballots
shall be accepted. At the completion of the election, the newly
elected officers shall assume the duties of their offices.
Resignation of an Officer shall be effective
when received in writing by another Officer.
An Officer of the Association may be removed
from office only by a two-thirds vote of the Membership at a
Special Meeting called for that express purpose. Such a meeting
may be called by a majority vote of the membership at a Regular
Meeting of the Association. The Special Meeting must be held no
sooner than 10 days nor later than 30 days after the Regular
Meeting at which the Special Meeting was called. Proper notice of
said meeting must be given and shall consist of transmittal to
the Membership of the proposed action and the time and place of
the meeting, in the same manner as is used to provide
notification of the General Meetings of the Association. This
shall be done in such a manner that there is a reasonable
expectation of receipt of such notice prior to said Special
Meeting.
Vacancy of an Office shall be filled by vote of
the Membership at the next Regular Meeting. The Officer so
elected shall serve the unexpired term of the vacant office.
A quorum is necessary to conduct business at
any meeting.
A quorum shall consist of a minimum of 10 per
cent of the Association Membership, including a minimum of two
Officers.
A quorum shall consist of three or more
Officers, or two Officers and at least three other Members.
A General Meeting is intended to be attended by
the maximum reasonable number of the Members of the Association.
Said meeting should be scheduled at a time and place so as to
reasonably allow the maximum number of Members to attend. Such
meeting shall conduct such business as the Membership shall deem
appropriate, except where restricted by these By-Laws.
A Regular Meeting is a General Meeting, which
is held at a regular time, such as monthly, and is intended for
the attendance of the maximum reasonable number of the
Membership.
A Special Meeting is a Meeting called solely
for the purpose of discussing a special agenda. Such Special
Meeting shall be called by a majority vote at a General Meeting.
A Board Meeting is a meeting intended to reduce
the amount of business transacted at a Regular Meeting. A Board
Meeting should precede a regular Meeting, at a preannounced time
and place. All Members are encouraged to attend and participate
in such Meetings.
Membership in the Association shall be open to
all persons interested in Amateur Radio, without regard to race,
color, religion, sex or national origin.
Regular Members are those persons who have paid
such dues as established by the Association, pursuant to these
By-Laws. Persons living in the same household as a Regular Member
shall also be deemed to be Regular Members, if they so request.
Life Membership may be conferred upon those
Members as the Association deems appropriate. This may be
accomplished by a majority vote at a General Meeting, following
nomination at a Board Meeting. Life Members shall have all the
privileges of Membership in the Association, but shall be exempt
from Regular Membership dues.
The term of Membership shall run concurrent
with the business year.
Application for Membership shall be made on an
approved form and presented to an Officer.
Not withstanding other provisions of these
By-Laws, a person's Membership may be revoked for cause. The
person whose Membership is being considered for revocation shall
be given notice of the proposed action and shall have the right
to be heard by any Meeting that is considering the possible
revocation. Said revocation shall first be considered by the
Board and, upon recommendation of the Board, shall be voted upon
by two successive General Meetings. A majority vote is required
at all aforesaid Meetings to accomplish said revocation. Persons
who have previously had their Membership in the Association
revoked for cause must be approved for Membership by a similar
vote.
Dues shall be payable on an annual basis,
concurrent with the Business year, in an amount decided by a
majority vote of a General Meeting.
The Association may establish such additional
assessments as it may deem appropriate. Payment of these
assessments shall confer such additional privileges upon a Member
as the Association may deem appropriate.
The Business Year shall run from 1 January to
31 December.
A General Meeting may authorize the expenditure of any amount of the club's monies.
A Special Meeting may authorize the expenditure of any amount of the club's monies, related to the agenda of the Meeting.
A Board Meeting may authorize the expenditure of up to 500 dollars.
An individual Officer may authorize the
expenditure of up to 100 dollars.
These By-Laws may only be amended by a
two-thirds vote of the Membership at either a General Meeting or
a Special Meeting, provided that proper notice is given. Proper
notice shall consist of transmittal of the exact wording of the
proposed By-Law change and the time and the place of the meeting,
to the Membership, in the same manner as is used to publicize a
General Meeting. This shall be done so that there is a reasonable
expectation of receipt of such notice prior to said meeting.
The Association may only be dissolved by a two-thirds vote of the membership at either a General Meeting or a Special Meeting, provided that proper notice is given. Proper notice shall consist of transmittal of the proposed dissolution of the proposed By-Law change and the time and the place of the meeting, to the Membership, in the same manner as is used to publicize a General Meeting. This shall be done so that there is a reasonable expectation of receipt of such notice prior to said meeting.
Dissolution of the Association shall be deemed
to have occurred only after the assets and equipment of the
Association have been donated to one or more nonprofit
organizations, as determined by a majority vote of the Members
present at a Regular or Special Meeting held for the purpose of
such asset distribution.
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