We the Amateur Radio Operators of the Emporia Kansas Area do constitute ourselves the EMPORIA AMATEUR RADIO SOCIETY, also known as EARS, and enact this constitution as the governing law of this, a nonprofit organization. It shall be our purpose to further the exchange of information and cooperation between members, to promote both fraternalism and individual operating efficiency while conducting club activities and projects to advance the general interest and welfare of Amateur Radio in the community. It shall further be our purpose to support the activities of the Amateur Radio Emergency Service (ARES) in continued service to the public.
Membership is open to any /all persons who are genuinely interested in Amateur Radio Communications and who are willing to abide by this constitution and the accompanying by-laws.
The by-laws shall provide for regular and special meetings. Fifty one percent of the average attendance of the last six meetings shall constitute a quorum for transaction of club business. While it is generally agreed that meetings of this organization should remain mostly informal, we acknowledge that business must be transacted at times. Robert’s Rules of Order will govern all proceedings designated as club business as opposed to informal discussion.
Section 1— Officers shall be President, Vice President, Secretary and Treasurer whose duties are set forth in the by-laws. The duties of Secretary and Treasurer may be combined and one person may serve as Secretary/Treasurer.
Section 2— Officers shall be elected for a term of one year at an annual meeting provided there is a quorum of members present.
Section 3— Officers may be removed from office by a two thirds vote of the total membership. Mid—term vacancies will be filled by special election at the first regular meeting following the occurrence of the vacancy.
Permanent or temporary committees may be appointed by the president if needed. The duties of these special committees will be to investigate and make recommendations to the club on specific issues. E.g. Public relations, Field Day site, Interference complaints, Repeater matters Etc.
Adoption of, or amendments to this constitution will require a two-thirds majority provided a quorum is present. Changes to by-laws will require a simple majority of a quorum. All changes to the Constitution must be presented to the members in writing at least 30 days before a vote is taken at a regular meeting. Changes to the By-laws must be announced prior to the regular meeting at which a vote will be taken.
The club, by a simple majority vote with a quorum present at a regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary to conduct the business of the organization.
EMPORIA AMATEUR RADIO SOCIETY
Persons who hold a valid Amateur Radio License, who operate their station in accordance with FCC rules and regulations and who are genuinely interested in using their equipment for the public good, meet the criteria set forth in ARTICLE I of the Constitution. Membership for those who do not hold a valid Amateur License may be decided on a case-by-case basis.
Meetings will be held on the third Saturday of each month with the following exceptions. November and December meeting may be postponed or adjusted to accommodate busy holiday schedules. All waivers and time/date adjustments are at the discretion of the President. Meeting sites are also at the discretion of the President as long as prior announcements are made to the membership. The president may call special meetings as needed. The President must call special meetings if requested by a minimum of 5 members. All members will be notified of special meetings and the business to be transacted. No other business will be conducted at these meetings. If needed, club business may be conducted in the On the Air Club Net.
3. OFFICERS DUTIES
A. THE PRESIDENT shall preside at all meetings and conduct same according to the rules adopted. He/she shall enforce due observance of the Constitution and By-Laws, decide all questions of order, sign all official documents adopted by the club and perform all duties pertaining to the office of President.
B. THE VICE PRESIDENT shall assume all duties of the President in the absence of the President.
The Vice President will assist the President in all club functions.
C. THE SECRETARY shall record the proceedings of all meetings, keep a roll of members, carry on all correspondence and read communications to the club at each meeting. At the end of the term of office all club records will be turned over to the successor.
D. THE TREASURER shall receive all monies paid to the club, keep an accurate record of all monies received and expended. A report of club finances will be made at each monthly meeting. At the end of the treasurer’s term of office, all records will be turned over to the successor.
(If the Secretary and Treasure positions are combined, then that person will be responsible for the duties in both sections 3c and 3d. )
Members will be assessed $20.00 each year to cover club expenses. Additional donations to the club will be accepted. At times when monetary donations exceed the needs of the club, collection of dues may be waived. However, the provisions of ARTICLE VI of the Constitution remain in force at all times.