ARRL Santa Barbara Section Council of Clubs - Official Meeting Minutes

Minutes of: the regular meeting of the ARRL Santa Barbara Section Council of Clubs was called to order at 10 a.m. 8-13-05 by the acting Chairman, Lloyd Oleson, KE6BBP. Don Milbury, (W6YN) was appointed by the acting chairman, as acting secretary as a Secretary/Treasurer was not present.

As the meeting registration record revealed there were 12 designated representatives present, and as those persons represented all of the 8 paid member organizations a quorum was declared.

Nominations were opened for the positions of Chairman, Vice Chairman and Secretary/Treasurer.

For Chairman, Lloyd Oleson, KE6BBP.

For Vice Chairman, Jack Bankson, AD6AD.

For Secretary/Treasurer, Don Milbury, W6YN.

As there were no other nominations from the floor, the nominations were closed and those representatives nominated were declared elected for a term of office through the years 2005-2006.

The newly elected Chairman called for any new business from the floor:

1. A motion was adopted that would establish a set of rules that would control the actions of the council until a rule should be revised or rescinded by the council at a future regular meeting. The set of rules are to be called "Standing Rules."

2. A motion was adopted to set as a rule:

Standing Rule Number One

Voting at meetings.

Only those clubs that are current in payment of annual dues will be allowed to cast votes through their designated representatives as reflected in the Council's records at the time of any balloting. There shall be no absentee or proxy voting allowed. A maximum of two votes, one for each representative present at the meeting where a vote is taken, shall be allowed for a dues paid club. An individual may be a designated representative for more than one club.

3. A motion was adopted to revise the Bylaws to change a meeting day:

Because there is a conflict with the regular day for the annual SBARC Hamfest in Goleta and the Council regular meeting day a motion was passed to change the Council bylaw number 3 to read as follows:

“3. Meetings. Regular meetings shall be held on the second Saturday of February and the second Saturday in October. Special meetings may be called by the Chairman upon the written request of any five council members. Notices shall be sent to member clubs concerning special meetings and the business to be transacted. Only such business as designated shall be transacted. Such notices shall be sent so that they arrive not less than 30 days before the meeting.”

The above motion moved the August meeting day from the second Saturday in August to the second Saturday in October.

4. A motion was adopted to re authorize the opening of a business checking account at a Washington Mutual Bank branch in Ventura, California.

Those persons designated as signatories on said account are:

Chairman, Lloyd F. Oleson, KE6BBP.

Vice Chairman, Samuel J. Bankson, AD6AD.

Secretary/Treasurer, Donald L. Milbury, W6YN.

Only one signature is required on a check.

Included in this process is an authorization to obtain an EIN from the IRS.

There being no further business at the meeting, Chairman, Lloyd Oleson adjourned the meeting.

The next meeting will be 2-11-06 at the regular location: 10060 Telegraph Road, Ventura, California.

Respectfully submitted,

Donald L. Milbury, Secretary/Treasurer