District 11 (BCARES) Board Mtg. 3-Jan-03

 

Boulder County Amateur Radio Emergency Services
BOARD of DIRECTORS MEETING MINUTES

(Un-ratified)


The meeting of the Board of Directors of BCARES was called to order by the chairman at 19:02.

 

Voting members present:  Jack Ciacca, WM0G, BARC; Pat Lambert, W0IPL, LARC; Jim Kubitschek, KG0HU, At-Large; Dale Scott, KA0QPV, At-Large; Mike Borenstein, N0BP, VHFS; Pete Goldman, WB2DVS, At-Large

 

Alternates present:  Grant Killey, W0GSK; Steve Price, WB8VQI; Doshia Kretke, KB0NAS

 

In view of the resignation of secretary Jim Andrews, Doshia Kretke was appointed to act as secretary by the chair with the assent of all present.

 

BARC has named Jack Ciacca as BARC representative to BCARES with Grant Killey as alternate.  Pat moved that the nominations be accepted and Dale seconded; the motion was approved unanimously. 

 

Applicants for membership who have fulfilled all requirements to be accepted were presented by Pat.  Acceptance of the following individuals for membership was moved by Jim and seconded by Pat, and passed unanimously:

 

Andy Przedpelski, KC0CWK

Jane Przedpelski, KC0FGE

Mark Huff KC0LRS

Rick Woodsome, K0ETN

Richard Archambeau, KC0MYO

 

There was a discussion of the By-laws amendments, especially part IV sections 1 and 2.  Jim announced that he and Jim Andrews, WA0NHD, had signed the Bylaws as they stood approved as of the end of the June 26th  meeting, and affixed the seal, but noted that the revision process has some items still needing updates.

 

Those specific issues include:

 

  • The one year position needs to be incorporated or terminated
  • Served Agency positions not in attendance might lead to quorum problems
  • There needs to be enough people for the positions (4 jobs must be held by a Board member; treasurer is currently held by the OEM, leaving 3 for elected members)
  • The Longmont Police Department should be included in the same category of membership as the Boulder Police Department
  • The 9 board members numbered in the Bylaws are not individually identified , which they need to be.

 

Next followed a discussion of the requirement that the officers only be elected members. The consensus is that it is desirable and should not be changed at this time.

 

The next topic discussed was how to conduct the elections.  It was reviewed that at the January 22, 2001 general membership meeting, a resolution was passed a resolution was passed to make alternates full voting members, and to add one new at-large Board member and alternate with a one-year term, which Board member shall not have previously been a voting Board member, and that the Board took this proposal under advisement for discussion at the next regular Board meeting, as such a resolution from the floor is taken as a recommendation under the Bylaws of the Corporation.

At the Board meeting January, 29, 2001, the Board decided 1) not to make alternates voting members, 2) not allow alternates to be elected Chair, 3) create a one-year position, and 4) not to require that the position be filled only by members who have not previously held a voting office.  However, no changes were made to the Bylaws at that time, as the one-year position was seen as a trial.

 

The board generally agreed that 3 club representatives + 2 at-large members does not create an adequate pool to fill the board positions or adequately balance the served agency members not in attendance to assure a quorum.  The following possibilities were listed:

 

  • Club representative and those alternates shall be voting members
  • At-large members and those alternates shall be voting members
  • Expand to 3 at-large 2 year terms
  • Expand to 4 at-large 2 year terms
  • Keep the current two 2-year and one 1-year term

 

These options were discussed at length.

 

Jack moved and Jim seconded that the Board should have two 2-year and one 1-year At-large representatives, with alternates, permanently, and that the Board should amend the Bylaws by July 1, 2003 to reflect that change.  The Bylaws will then be submitted to the office of the Secretary of State as per requirements.  The motion was passed on a  5-1 vote.  Grant stated that he believed, based on the original creation of the one year position, that the board should make a recommendation to the general membership before the board changed the Bylaws or holds this years election.  A decision was made to make this recommendation to the general membership, vote, and then hold the general election.

 

Suggestions regarding whether the served agency representatives should be voting members were tabled, with the recommendation that they be brought up next year.

 

Mike made note of various areas still needing to be addressed in Bylaws modification:

  • Article II  (membership) is confusing.
  • Article IV section 7 could be confusing; should read that a tie...considered a dismissal of the proposal.
  • Removal of  directors should be by a higher percentage vote than majority.

The points were generally agreed to and will be included in the finalized revisions by July 1.

 

The 2003 Annual meeting agenda was discussed and duties assigned.

 

It was decided that there is not time to do justice to an APRS demonstration.  We would like to have one at some point, however – maybe another general meeting.

The room will be available for set-up at 18:30.

The meeting will begin at 19:00.

The membership survey, which has received minimal response on-line, will be presented as a questionnaire at the beginning of the meeting.  People will also be asked to identify committee/volunteer positions which they might be willing to fill:  Technical, Operations, Net, Packet, Liaison, etc...

Introductions:  Board, guests, new members.

Who and what is BCARES.

Visiting dignitary comments:  Mike Morgan has requested time.

Jim KG0HU will summarize 2002 activities (15 minutes), especially technical achievements.

Larry Stern has indicated he plans to attend, and will give the treasurer’s report.

Served agency comments:  It is unknown whether the new sheriff will attend – Jim will coordinate. 

Dale will outline goals and activities for 2003.

Elections will be held.

Pat will present an ICS introduction, depending on time.

Adjournment should be by 21:30.

 

We want to have hats for sale, but only have one on hand:  Pat will get bits from Ron and the company which filled the last order, and get the lower one.  (25 hats).

 

There was a discussion of the mechanics of the vote.  Pete moved, seconded by Jim, that there be four separate votes, in the following order:  Two year primary, one year primary, two year alternate, one year alternate.  This motion passed.

 

The meeting was adjourned at 22:07.

 

Respectfully submitted,

 

Doshia D. Kretke, Acting Secretary