BCARES BOARD MEETING----25 MAY 2005

CALL TO ORDER

The meeting was called to order at 7:08 PM in a Ball Corporation meeting room by Dale Scott (KAØQPV).

Persons Present

Board status	Name (position)	Present?
BARC Primary	Mike Derr W3DIF	Y
BARC Alternate	Jane Przedpelski KCØFGE (Secretary)	Y
LARC Primary	Dan Hysom KB3CXD	N
LARC Alternate	Don Bessee KCØQZR	N
RMVHFS Primary	Len Koppl KDØRC	N
RMVHFS Alternate	Mike Borenstein NØBP	N
2-Year At Large, Even Year, Primary	Pete Goldman WB2DVS (Secretary)	Y
2-Year At Large, Even Year, Alternate	Doshia Kretke KBØNAS	Y
2-Year At Large, Odd Year, Primary	Jim Kubitschek KGØHU (Chairman/EC)	N
2-Year At Large, Odd Year, Alternate	Nima Gharavi NØYX (Assoc. Vice Chairman)	N
1-Year At Large, Primary	Dale Scott KAØQPV (Vice Chairman/AEC)	Y
1-Year At Large, Alternate	George Weber KAØBSA (Assoc. Chairman)	Y
Office of Emergency Management	Larry Stern (Treasurer)	N
Boulder County Sheriff's Office	Chuck Pringle KCØDGP	N

Others: Rick Woodsome (KØETN)
George Kretke (NØRUX)

REVIEW OF MINUTES OF LAST MEETING FOR APPROVAL

The minutes of the April Board Meeting were approved and accepted unanimously.

OLD BUSINESS

Update to BCARES Hours to-Date Tally
A sheet was circulated for Board members to enter their accumulated hours of BCARES activity.
Membership Application Status—Badge Status
No report at this time.
MOU Status
No report at this time.
Status of Authorized Reimbursements and Donations
No report at this time. Pete (WB2DVS) mentioned that Jim (WAØNHD) will need reimbursement for ATV pre-amps.
Other
Re: pagers: Rick (KØETN) said that his pager does not work due to the wrong format and will need replacement.

NEW BUSINESS

Status/Progress Report from Digital Committee
No report at this time. There was a discussion about the need for the committee to assist in integration of the new laptops into the packet sets. Dale ((KAØQPV) has sent the committee an e-mail expressing the desirability of including WinLink, so that file attachments can be e-mailed over packet frequencies.
June 8th WMD Exercise Information and Preparations
In spite of the organizer’s desire for a “surprise” factor, since BCARES is not a first responder we will need more information to know what we should provide. It may be that packet and voice may be needed in addition to ATV. Doshia (KBØNAS) will contact Dale with the results of the upcoming Friday meeting. Dale will send an e-mail Friday evening to the general membership requesting assistance. (Information of the June 11 exercise will also be included.)
June 11th NDMS Exercise Information and Preparations
- EC Planning Meeting at Ben Baker’s
  This meeting will take place tomorrow (26 May) after which further details may be available, such as involvement of RTD, Bonfils Blood Bank, hospitals, and DIA with possible or probable requirements for hams.
- Hospital Status and Preparations
  Questions were raised concerning Exempla—will Exempla be participating and will there be an antenna installed? Voice will be exclusively on 70 cm. This presents complications as our antennas at the hospitals are 2 m. A repeater/digipeater could be set up possibly at Flagstaff or NCAR. If so, approval would be required especially if left unattended and overnight.
- BCARES Packet Set Laptop Conversion
  This was discussed in Para. 4.a.
- Packet Backbone System (KDØRC Info. And Status)
  Len (KDØRC) has linked to District 22 and District 27 clusters. 2 m. will be used to access WØIA; then 70 cm. to packet stations. There may be problems getting the northern districts into the repeater. These issues may be resolved at the 26 May meeting.
- Training Status
  Len has had packet training sessions in Denver and will have another session for BCARES, possibly including links, in 6 or 7 days. George (KAØBSA recommended downloading procedures to eliminate “help” overusage. Practicing message format and content would be desirable. Examples will be needed, but will probably include patient ID number, status/condition, destination, ETA, etc.
- Status of Volunteer List
  Earl (NØISB) and Bob (WA2EKU) have been added. Dale will contact others via e-mail and will also send an update on Friday, preliminary assignments as they become arranged, and a final update on the Tuesday or Wednesday before the 11th of June.
Other
- ARRL HAM CON—to be held 16, 17, and 18 June next year (2006) in Estes Park. There was a discussion about BCARES support of this event.
- CU—Jim (KGØHU) gave a power point presentation to CERT (Community Emergency Respponse Team). Further contact, including a possible demonstration, has been suggested.
- Equipment Retrieved from the Red Cross—George (NØRUX) reported that equipment, including coax, J-poles, and a power supply has been removed. The complete list will be examined to determine which items belong to whom.
- Packet in ComVan—Doshia (KBØNAS) brought up this need in the event of a call-out. Antenna Discussion

ITEMS TEMPORARILY TABLED FOR FOLLOW-UP AT COMING MEETINGS

BCARES Web page update (urgent issues excepted)
BCARES Red Book Update
ARESCO Web Page (info for BCARES reflector information)
equipment status/maintenance update
continued discussion: BCARES – RACES compliance discussion: (policies, planning, equipment, documentation, training, etc.)
new member training and general training
maps
hospital update
Ecom testing
BCARES site survey results

THE NEXT MEETING IS TENTATIVELY SCHEDULED FOR WEDNESDAY, 13 JULY

The meeting was adjourned at 8:50 p.m.
Respectfully submitted,
Jane Przedpelski (KCØFGE), Secretary