1. Meeting was called to order at 7:05 PM ( at Ball Aerospace Conference Room)
2. Members in attendance: Jim - KG0HU, Jack - WM0G, Jane - KC0FGE, Pete - WB2DVS, Dale - KA0QPV, Mike - N0BP, Rick - K0ETN, Nima - N0YX, Len - KD0RC
3. Old Business
   • Review of minutes for previous board meeting - approved unanimously without correction.
   • Noted that the mailing for the annual meeting was completed by Len - KD0RC as planned. Also noted conflicting dates in the letter and attached agenda. Verified correct date has been confirmed with the Sheriff. It was generally agreed that email broadcast and Monday Night net announcements were sufficient to overcome the date discrepancy.
   • Reviewed the proposed annual meeting agenda and presentation prepared by Jim - KG0HU. The board made numerous, but mostly minor, corrections / additions to the presentation.
   • Discussed the annual meeting election information in the presentation and the approach needed for the election. It was agreed that multiple people will help with the election.
   • Briefly discussed planning for KD0RC and WB2DVS to prepare for the HF Digital demonstration at the annual meeting.
   • Discussed need to post board meeting minutes on the BCARES web page. Several meeting minutes are available for posting and we are behind in getting them posted. Minutes will forwarded to Rick - KF0BK for HTML formatting and posting.
   • Heard update from WM0G regarding potential for funding grants - K0ETN and WM0G are pursuing grant money through Dept. of Homeland Security via County OEM. City of Boulder and University of Colorado will also be approached to provide funding.
   • Heard report from K0ETN that earlier email from Chuck Pringle indicates no money is left in the 2003 budget for fixing the PSAP ATV rotor. The project and money will be pursued further in 2004.
   • WB2DVS discussed need for headsets ( for PSAP radio(s) and perhaps elsewhere ) in terms of both infrared and 900 mhz wireless options. K0ETN offered to look into the availability of the infrared variety of wireless head phones after it was decided that type presented the least potential for less RF interference in the situation room.
   • Discussed BCARES email system, security, authorization and distribution practices. The board also discussed the availability and functionality of the WM0G list server. More details and further discussion at future meetings. After a trial period lasting more than 8 months, the voting members of the Board unanimously approved exclusive use of the CU email system for official BCARES email ( messages, information and announcements ) and to de-activate the use of email over the QSL.net email server. N0YX will implement / administer the change at next opportunity.
   • The board discussed the need for improved reporting of after-action reports ( AAR ) for their submittal to the State ARES Web page for SEC review. KA0QPV will complete the AAR for the 2003 HAZMAT exercise in Longmont and submit as soon as available.
   • WM0G volunteered to add his expertise and assistance to the Web Page Committee
4. New Business
   • The board discussed the status of the Nederland repeater ( 146.745 ). The trustee of the repeater has provided information to BCARES for purposes of discussion regarding the future of the repeater. It was decided that the matter would be discussed further ( with the trustee ) by ad hoc technical committee to see what ( if any ) future options or actions might be exercised.
   • The board discussed the merits of a monetary contribution to RMVHFS for upgrades and maintenance of the 146.76 repeater. A motion was made to donate $200 for this purpose. Upon further discussion the motion was amended to make the donation $400 and the motion was passed unanimously by voting members of the board.
   • Creation / existence of Community Emergency Response Teams ( CERT ) was briefly discussed by the board to further explore the issue of CERT activity within Boulder County and the role BCARES might play with CERT groups. Concluding there is little or no current CERT activity, no further action is planned for immediate future until more information is obtained or CERT activity is detected.
5. Meeting was adjourned at 9:55 PM . The next BCARES board meeting was tentatively planned for Wed. Feb. 4th.

Respectfully submitted - KA0QPV