The meeting was called to order at 7:00PM in a Ball Corporation meeting room by Jim Kubitschek.
|
Board status |
Name (position) |
Present? |
|
BARC Primary |
Jack Ciacca WM0G |
Y |
|
BARC Alternate |
Y |
|
|
LARC Primary |
Steve Price WB8VQI (Secretary) |
Y |
|
LARC Alternate |
Ron Putnam |
-240N |
|
RMVHFS Primary |
Len Koppl KD0RC |
Y |
|
RMVHFS Alternate |
Mike Borenstein N0BP |
N |
|
-2402 year At Large, elected even Primary |
Dale Scott KA0QPV (vice-chair) |
Y |
|
2 year At Large, elected even Alternate |
Doshia Kretke KB0NAS |
N |
|
-2402 year At Large, elected odd Primary |
Jim Kubitschek KG0HU (President) |
Y |
|
2 year At Large, elected odd Alternate |
vacant |
|
|
1 year At Large Primary |
Pete Goldman WB2DVS |
Y |
|
-2401 year At Large Alternate |
Nima Gharavi N0YX |
N |
|
Office of Emergency Management |
Larry Stern |
N |
|
Boulder County Sheriff’s Office |
Chuck Pringle KC0DGP |
N |
Others: Rick Woodsome, Mike Derr
The November minutes were reviewed and minor corrections were made. Minutes were approved as corrected.
Due to the extensive agenda, no question was presented for discussion.
Jim Kubistchek sent an invitation to the annual meeting to all the served agencies, offering them a spot on the agenda. One letter was passed around for the board to see.
CU has acquired a bus-type Incident Command Vehicle and are planning how to set it up. CU intends to pay to install a complete complement of ham equipment. BCARES needs to arrange a meeting of our key equipment people with them.
Pete Goldman said he has worked again on the HF equipment. This includes an HF/VHF TNC, an IC-706, a computer, power connections, and instructions.
There are several new applications pending. Several names have been submitted to the Sheriff’s Office for the background check. The roster hasn’t been updated for a while and needs to have corrections made and some names purged. Jim thinks we need to contact everyone in person.
The board agreed that it is time to verify the contact information on the roster. Len will provide the latest roster to all the board members who were present at this meeting, and assign them each a range of names. Each board member will contact their assigned members, get any updates necessary, and provide them to Len before it is time to mail the letters.
We need to identify all new members and applicants so they can be named at the annual meeting.
Jim K. Says we should publicize BCARES more through the meetings and other communication channels of all the local ham clubs.
Dale and Len will continue to work on membership items.
A basic training session will be planned for February.
The rotator was found to be broken during the Overland fire in November. Rick Woodsome has met with Chuck Pringle about the antenna and rotor at PSAP. Chuck says they can pay for the replacement rotor and cable.
Jim mentioned that we don’t have a headset for the rig (Icom 2100) at PSAP. We have a headset with microphone that isn’t compatible. Pete will look into getting a basic (non-mic) headset.
Steve Price reports that he has attended two planning meetings with the Longmont Police Department team that is doing the planning. They have selected two fixed positions for TV cameras and will be receiving in their ICV. They are not asking for any other communications. They wanted to get the video operating by 3:30PM at the latest. Steve has several people signed up to help, and has planned to meet with the BCARES team for a briefing at 2:45PM.
Agenda: Jim Kubitschek distributed a draft agenda, and the board discussed it. No main speaker has been identified. Jim hopes to get Joe Pelle to speak. Jim will use his existing slides to present an introduction to BCARES. The draft agenda did not include any technical topics. Their would be room on the agenda to fit in some time on a technical topic. Len Koppl offered to do a brief introduction to HF digital modes and operation.
Invitation to members: Len Koppl has a meeting announcement letter from past years. Dale Scott will give Len his the draft letter that Dale wrote for the membership (but which has not been sent). Len will combine the two letters and pass it to the board for review. Len will update it as needed.
Len also volunteered to do the mailing (print letters, stuff envelopes, apply labels, and mail it). A summary agenda of the annual meeting will be included. No minutes will be included.
Steve Price said he will miss the annual meeting due to out-of-town travel.
Mike Derr has considered how to establish a program backup communications program for Retirement Communities within District 11. The goal would be to have an alternative communication means between the communities and local emergency services, for times when the telephone system fails.
He wants to do this without making heavy demands on the BCARES board. The mission would prioritize supporting those facilities that provide intensive nursing case. Rick proposes that BCARES develop a mobilization plan that we address step-by-step over time. This would be under the BCARES umbrella but largely done by hams who are not very active with BCARES. He particularly would like to recruit hams who live in these facilities.
Jim moved that Mike Derr be authorized to go forward, starting with contacting the facilities. The motion was approved. Mike will talk to Doshia Kretke about her serving as liaison between him and the board. Jim will also contact Doshia.
Bylaws: Jim Kubitschek has signed the bylaws and Steve Price still needs to.
Net coordinator: Rick Clark has asked to resign as net coordinator. Jane agreed to take over that role. Rick will continue to update the web page.
Repeater update: There are interference problems on the 146.76 primary receiver (Gunbarrel) so that receiver has been turned off. The three secondary receivers are still working. Jim Kubitschek will send the board information about turning the primary receiver back on in an emergency.
LARC BCARES representative: Steve Price has told the Longmont club members that he needs to step down before long. No replacement has been selected yet.
Potential grants: We have heard about other ARES groups that have received major grants through federal Homeland Security and/or FEMA. We should ask our served agency reps what grants we should apply for. Our main needs are laptops and battery powered printers. CU has replaced a lot of laptops so they should have old ones available. At the annual meeting, we should ask the members if they know of avenues to follow. Jack Ciaccia agreed to investigate potential FEMA grants. Jim Kubitschek asked Jack Ciaccia and Rick Woodsome to get together to brainstorm on whom to contact and possibly doing a presentation at the annual meeting.
After-action reports: Jack Ciaccia pointed out that we have not been publishing after-action reports on our events. Dale Scott volunteered to write one for the Overland fire. Jim Kubitschek will ask Doshia Kretke to write one for the Fall drill in Longmont. Jim will talk to Len Koppl about the June drill. Jim will write a report for CU football.
The next board meeting was set for January 15, 2004, at 7:00PM at Ball. (the date was changed to January 14 as a result of e-mail communication after the meeting)
Jane Przedpelski moved to adjourn. The motion passed unanimously. The meeting adjourned at 9:13PM.
Minutes by Steve Price