BCARES BOARD MEETING-18 APRIL 2005

The meeting was called to order at 7:02 PM in a Ball Corporation meeting room by Dale Scott (KAØQPV), after which he made the following announcements: The meeting will stop temporarily at 8:00 PM in order to check in to the BCARES Monday night net Jim (KGØHU) is away on business travel and will not be able to attend this meeting Maps of 4 Mile Canyon showing terrain elevation and transmission paths were passed around.

Persons Present

Others:
Others: Andy Przedpelski (KCØCWK)

REVIEW OF MINUTES OF LAST MEETING FOR APPROVAL

The minutes of the January Board Meeting were approved and accepted unanimously.

OLD BUSINESS

1. Update to BCARES Hours to-Date Tally
   A sheet was circulated for Board members to enter their accumulated hours of BCARES activity. It was noted that the hours of others than Board member should also be included. This tally will continue to be updated.
2. MOU Status
   No report at this time.
3. Status of Authorized Reimbursements and Donations
   George (KAØBSA) has not yet received reimbursement for his mailing expenses.
4. Other
   J.D. (KCØMWB) has been asked to bring a proposed domain name for the BCARES web page to the Board for approval. The Board has already authorized the expenditure of funds (approximately $100.00 for 5 years) for this site. Regarding Membership, George (KAØBSA) reported that 5 new members are cleared, notified, and given initial training, needing only photos. Also there are 4 additional new applications. Dale ((KAØQPV) requested an up-to-date membership list from George.

NEW BUSINESS

1. Status/Progress Report from Digital Committee
   No report at this time.
2. BCARES RED Book Update
   Pete (WB2DVS) reported that he had made additions and corrections as suggested by Board members: Addition of the "ComVan Video" however, it was then decided to delete it and both it and "ComVAN Packet" should be saved for future use, since BCARES equipment has been removed from the ComVan (Sheriff's Department). Operation there has been difficult due to crowded and noisy conditions. There are advantages to being separate, but close. The most desirable alternative would be to set up our own communications van/vehicle/trailer. In any event, the Sheriff's ICV is not overcrowded. We will need additional LCD monitors, however. Under "Common Errors" there was discussion concerning reaffirming our not overstepping bounds—not talking to the press, for instance. (Aside from answering general amateur radio questions, inquiries should be directed to the county public relations office.) Two formats available would be desirable, one standard page (8-1/2 x 11), and the other half that size for ease in storing and using. George (KAØBSA) will help prepare the small format. There was also discussion about listing frequencies for served agencies and for public domain information (fire, ambulance, etc.). It was decided that all published frequencies are OK to be included. Dale (KAØQPV) suggests that the next step should be a review by Jim (WAØNHD) and Mike (NØBP). It was decided not to reformat the whole project by putting items in appendixes. The pages allow for updates as changes occur. For “Boulder 911 Center” (p.53, Intro. and wherever else that construction appears) PSAP should be indicated. PSAP is the acronym for "Public Safety Answering Point".
3. Discussion Regarding the April 16th Hospital Voice Verification
   Dale (KAØQPV) reviewed the exercise. It will help us plan for the main exercise in June.
4. BCARES Planning for May 1st Packet/Pactor
   For this exercise (to prepare for the main June Hospital Exercise) three people will be needed at each hospital: 2 for packet and 1 runner.
5. Exercise (June 11) Update and Planning Considerations
   The timeliness of communication in tracking patients is of major consideration. There may be a 45 minute "warning" of patient arrival. Doshia (KBØNAS) will report at the May Board Meeting on further advance information, possibly including frequencies. It would be useful to have a "dry run".
   Also, on 23 April, there may be a BCARES Pactor activity. Len (KDØRC) will work on communication via Gateway.
6. Pager Issue
   No report at this time.
7. Other C.U. has requested ATV assistance from BCARES on Wed., 20 April. Nima (NØYX) is to report to the Board after contacting Michelle Irving about specifics—the purpose, BCARES function, etc. If the video does not involve transmission, BCARES does not need to be involved.
   Nima noted that new IDs will be created with an imbedded access card for some. It may be a while before BCARES mmembership will be included, however.
   Doshia (KBØNAS) mentioned the need to remove BCARES equipment that is in the Red Cross Building as it is up for sale. Included are two 2-meter rigs (voice and packet), an HF rig, and mast antenna. George (NØRUX) will arrange to retrieve this equipment.

ITEMS TEMPORARILY TABLED FOR FOLLOW-UP AT COMING MEETINGS

1. BCARES Web Page Update (urgent issues excepted)
2. ARESCO Web Page (info for BCARES reflector information)
3. Equipment Status/Maintenance Update
4. Continued Discussion: BCARES-RACES Compliance Discussion: (policies, planning, equipment, documentation, training, etc.)
5. New Member Training and General Training
6. Maps
7. Hospital Update
8. ECOM Testing
9. BCARES Site Survey

NEXT MEETING DATE

The next meeting is scheduled for WEDNESDAY 25 MAY. (Note: Wednesday this time)

The meeting was adjourned at 9:05 p.m.

Respectfully submitted,
Jane Przedpelski (KCØFGE)
Secretary