BCARES BOARD MEETING----17 MAR 2005

The meeting was called to order at 7:05 PM in a Ball Corporation meeting room by Dale Scott (KAØQPV).

Persons Present

Others:
Mike Borsuk WB2CBU
Rick Woodsome KØETN
Vickie Jimenz KCØTEJ

REVIEW OF MINUTES OF LAST MEETING FOR APPROVAL

The minutes of the January Board Meeting were approved and accepted with one correction: Para. 4.d should indicate that the Digital Committee should be referred to as an "ad hoc committee", and was so moved by Jim (KGØHU), seconded by Doshia (KBØNAS) and was then approved.

OLD BUSINESS

1. Update to BCARES Hours to-Date Tally
   A sheet was circulated for Board members to enter their accumulated hours of BCARES activity. It was noted that the hours of others than Board member should be included. This tally will continue to be updated.
2. MOU status
   Jim (KGØHU) reported that the next phase of the Broomfield Memo of Understanding will be presentation to the Board for approval, then signature and conclusion.
3. Feedback on BCARES Page
   Dale read J.D.'s (KCØMWB) comments. Mike (WB2CBU) proposed that authorization be given to J.D. to post the Organization Chart on the site. He also suggested that J.D. be authorized to contract with a server. The Board decided that J.D. would be asked to bring a proposed domain name to the Board for approval. Jim (KGØHU) moved to authorize J.D. to identify, create, and spend the money (approximately $100.00 for 5 years) for a domain name. This motion was passed unanimously.
4. BCARES Org. Chart for Web Page
   Jim (KGØHU) also moved that the Organization Chart, as presented at the Annual Meeting, should be posted on the Web Page. Jane (KCØFGE) seconded the motion which was also passed unanimously.
5. ARESCO VHF Net Control
   This item was postponed at this time.
6. Status of Authorized Reimbursements and Donations
   George (KAØBSA) will submit a statement of the charges for the mailings. Larry Stern needs to write a check to QSL Net. Rick (KØETN) needs to present a statement for equipment.
7. Status Report from Digital Committee
   Several other ARES districts have similar committees. Jim (KGØHU) will pass further information to our committee for coordination efforts.
8. Other
   Paragraph 3.e of the February Board Meeting Minutes referred to missing equipment. It has been determined that the equipment has been located in the PSAP.

NEW BUSINESS

1. Preview of New Com. Center (and BCARES involvement)
   Rick (KØETN) presented an overview of the Boulder County Jail site. This included proposed site maps of the upper and lower levels. The lower level includes an outline of the Communications Center. BCARES will have its positions set and locked down. There will be a large 120” screen for projection of information and data. Loading equipment will be easier thanks to the ability to drive in close to the exit on the same level. Planning for complete involvement and improvement will involve a 1 year delay. Mike (WB2CBU) requested that antenna space on the tower should be reserved. Rick will be reimbursed for the cost of the schematic copies.
2. BCARES RED Book Update
   Pete (WB2DVS) prepared updates of the Red Book which were sent to Board Members via e-mail. Since he was unable to attend this meeting, Dale (KAØQPV) led the discussion. It was felt that “proprietary” detail should be more clearly identified. It should be available somewhere on a restricted basis. The Board was requested to review the Red Book for discussion at the April meeting.
3. LARCfest, 2 April 2005
   BCARES participation in LARCfest will include a manned table with BCARES information. We will ask George (KAØBSA) to put on a seminar about ARES. There is a possibility of a forum with an introduction to BCARES perhaps before the VE testing (in the same room). Dale (KAØQPV) will contact LARC primary and alternate BCARES representatives (Dan KB3CXD) and Don (KCØQZR) to see what LARC has in mind for a BCARES role. Jim (KGØHU) suggested an ad hoc committee to demonstrate ATV using projection on a large size screen for greater visibility.
   LARC wants to add "things to do" at their LARCfest. BCARES could use this opportunity to demonstrate packet and ATV. Possibly a seminar on NCS could be scheduled in a "classroom" as well.
4. April and June Exercises
   April: at present, George (KAØBSA) is at the 4-mile firehouse learning about their expectations. After we get the information, detailed planning can begin. This will be a beneficial time to demonstrate packet and ATV practices. So far, we know that a simulated flood condition will require rescue groups. BCARES will communicate to Incident Command.
   June: planning continues under Ben Baker, Arapahoe County EC. The primary date is June 11th. Multiple hospitals will be involved. Prior to the exercise information will be given regarding communication between packet systems (of different ARES districts), the repeaters to be used, and the kind of information to be passed and how much. This exercise is preliminary to a statewide exercise in 2007.
5. Other
   Jim presented another pager to Dale.

Items Temporarily Tabled for Follow-up at Coming Meetings

1. ARESCO Web Page (info for BCARES reflector information)
2. Equipment Status/Maintenance Update
3. Continued Discussion: BCARES-RACES Compliance Discussion: policies, planning, equipment, documentation, training, etc.
4. New Member Training and General Training
5. Maps
6. Hospital Update
7. ECOM Testing
8. BCARES Site Survey

Next Meeting Date

The next meeting is scheduled for Monday 18 April. Dale will e-mail the Board to see if the Monday schedule will be satisfactory.

The meeting was adjourned at 8:55 p.m.

Respectfully submitted,
Jane Przedpelski (KCØFGE)
Secretary