BCARES BOARD MEETING----17 AUGUST 2006

CALL TO ORDER

CALL TO ORDER
The meeting was called to order at 7:04 p.m. in a Ball Aerospace meeting room by Dale Scott (KAØQPV).

Persons Present

Board status Name (position) Present?
BARC Primary Mike Derr W3DIF (Secretary) N
BARC Alternate Dave Sharpe KIØHG Y
LARC Primary Dan Hysom KB3CXD N
LARC Alternate Don Bessee KCØQZR N
RMVHFS Primary Len Koppl KDØRC N
RMVHFS Alternate Mike Borenstein NØBP N
2-Year At Large, Even Year, Primary George Weber KAØBSA Y
2-Year At Large, Even Year, Alternate Ken Kinyon W7TS N
2-Year At Large, Odd Year, Primary Jim Kubitschek KGØHU (Chairman/EC) Y
2-Year At Large, Odd Year, Alternate Mark Huff KBØLRS Y
1-Year At Large, Primary Dale Scott KAØQPV (Vice Chairman/Admin-AEC) Y
1-Year At Large, Alternate Ed Schlichting KBØTVH Y
Office of Emergency Management Justin Dombrowski (Treasurer) N
Boulder County Sheriff's Office Chuck Pringle KCØDGP N

Other Attendees:

Name Callsign BCARES Member
Doshia Kretke KBØNAS Y
Jeff Ryan KØRM Y

REVIEW OF PREVIOUS BOARD MEETING AND ANNUAL MEETING MINUTES FOR APPROVAL

The minutes of the previous July board meeting were not reviewed due to an error in copying. Minutes for July (deferred) and August will be reviewed for approval at the September meeting instead.

OLD BUSINESS

  1. BCARES Hours Tally Update
    Dale (KAØQPV) collected BCARES volunteer hours from Board members for the past month. It was mentioned that BCARES hours include NIMS/ICS training, meeting attendance and net participation. The tally of BCARES hours to-date will be updated by KAØQPV.
  2. Receipts and Reimbursements
    Both Mark (KBØLRS) and George (KAØBSA) reviewed reimbursement issues with Jim (KGØHU). Mark received a check for reimbursement of expenses.
  3. BCARES E-mail
    Issues were reviewed and it was determined that Mark (KB0LRS) is still having issues in not receiving BCARES Board emails. Dale will review this with Nima to see what can be corrected.
  4. Training
    Status was discussed. Several members have submitted updates on their ICS and NIMS training progress. Multiple emails have been received from members indicating completion of the required courses. Many more members still need to complete the training.

NEW BUSINESS

  1. Surge Hospital Mass Casualty Exercise
    Doshia (KBØNAS) gave an updated report on the upcoming mass casualty Surge hospital exercise involving area hospitals is tentatively scheduled for Wednesday, September 27th. Boulder County is planning to set up a surge hospital at the Boulder County Fairgrounds in Longmont. They are asking for BCARES assistance with packet and voice communications between the Fairgrounds and each participating area hospital. An exercise handout was made available indicating exercise goals and objectives. Doshia elaborated further on this handout. Use of Packet during the exercise was discussed. A suggestion was made to explore conducting the voice net for this exercise on the LARC 147.27 repeater since it is primarily a hospital-related exercise and will be in Longmont. Dale will make contact with LARC representatives to discuss this idea and availability of the repeater on this date.
    Action Item:Doshia (KBØNAS) will continue to meet with Heath Harmon and the Boulder County Health Department to follow development of the exercise and BCARES involvement. Jim also has attended MACS planning meetings regarding this event and one additional planning meeting is expected (Sept 16th) before the exercise.
  2. Equipment and Capability Demonstration to Broomfield Police
    Jim (KGØHU), George (NØRUX), Dave (KIØHG) and Mark (KBØLRS) planned to hold a demonstration at the Broomfield Police and City Administration Building on August 22nd. Both Packet / APRS and ATV is tentatively planned to be showcased.
  3. CU Equipment Update and ATV planning for CU Football
    Jim (KGØHU) provided additional update beyond what the board has already reviewed via e-mail traffic regarding funding and equipment preparations for ATV at CU football.
  4. BCARES Compliance with FCC 97.113
    BCARES compliance with FCC Part 97.113 (prohibited transmissions) was discussed in great detail. Dale (KA0QPV) prepared a Special Report to the Board for review and comment. The Special Report was provided to Jeff Ryan (KØRM), ARRL Colorado Section Director, for advance review and comment. The Board was provided copies of the Special Report and Jeff provided discussion on the issue. The report uses written decisions from the FCC, published information from the ARRL and information from other sources to verify BCARES compliance with FCC Part 97.113. Jeff confirmed this compliance for the Board. Jeff expressed his personal support for the BCARES report and operation (not as an official ARRL ruling).
    Jim (KGØHU) made a motion that the Board officially vote to accept and adopt the Special Report as evidence of BCARES compliance and to post the Special Report in an appropriate location on the BCARES Web page for member review. The motion was seconded by Dave (KIØHG) and approved unanimously. Dale will provide an electronic copy to Mark (as requested) and to Rick Clark (KFØBK) and George for posting on the Web page.
  5. Resignation of W7TS from BCARES Board
    Members of the Board received email traffic from Ken (W7TS) prior to the meeting regarding his desire /intention to resign from the Board for personal reasons. The board agreed (regretfully) to accept Ken's resignation but made no decision as yet on whether to seek an immediate replacement. This will be a topic for the next Board meeting. Dale has already e-mailed Ken and Jim intends to speak with Ken further.
  6. Equipment Proposal (Boulder County)
    Jim provided an update on the equipment list and proposal. "The list" (reference July minutes) has been submitted to Chuck Pringle (KCØDGP) for his approval and action.
  7. Colorado ARES Training Web Page
    The Board discussed the WØIPL.net web page containing training information, commentary and links to ARESCO web page. The BCARES Board, Jeff Ryan (KØRM) and Rob Roller (N7LV), Colorado Statewide EC, have been made aware of certain content on the WØIPL.net Web page and Jeff provided some very preliminary feedback on the content.

UPCOMING EVENTS AND ACTIVITIES Noted:

TEMPORARILY TABLED FOR FOLLOW-UP AT FUTURE MEETINGS

  1. ARESCO Web Page (BCARES Reflector Information)
  2. Digital Communications: Winlink and Packet Cluster Support
  3. Continued Discussion: BCARES - RACES Compliance (Policies, Planning, Equipment, Documentation, Training, etc.). IS 700 Compliance for RACES. Reference: NIMS info @ http://www.fema.gov/nims
  4. Ecom Testing
  5. BCARES County-wide Site Survey Results
  6. BCARES Job Descriptions
  7. Status of Reimbursements or Expenses
  8. Emergency Response Protocol (Quick Review)
  9. MOU Status
  10. BCARES Tentative Training Plan for 2006
  11. BCARES Web Page Update Status
  12. Examples of Other ARES Groups' Web Pages & Content (Ideas & Suggestions)

ADJOURNMENT

The meeting was adjourned at 9:40 p.m.

Respectfully submitted,
Dale Scott - Vice Chair, Acting Secretary