BCARES Board meeting November 13, 2003

The meeting was called to order at 7:05 PM in a Ball corporation meeting room by Jim Kubitschek.

Persons present:

Others: Mike Woodsome

Minutes

The October meeting minutes were reviewed.  The printed date was corrected. The positions of Mike Borenstein and Len Koppl were reversed.  Jane Przedpelski moved that the minutes be approved as corrected.  Motion carried.

Pete Goldman took meeting notes in Steve Price’s absence.  He will send them to Steve who will publish the minutes in the usual form.

CU Football

CU is asking for additional help for the next football game (Nov. 28) because it is with Nebraska, and that always has the potential for trouble.  Rick Woodsome said that Jeff Sparhawk from the CU police department would like a video monitor in the press box. We need to evaluate how difficult that is technically. Jim Kubitschek, Jim Andrews and Peter Goldman will go to CU to investigate that.  Jim Kubitschek will send Michelle and John an e-mail about the request, and the pros and cons,  and ask their input.

CU is converting a bus into an Incident Command Vehicle.  Jim Kubitschek met with people at CU to discuss what equipment should be included in the ICV. They are interested in a BCARES wish list. This could include antennas, video equipment, a voice radio and possibly packet.

Longmont Creek Walk

This annual event will be the evening of Dec. 20.  Longmont Police really appreciated BCARES work last year and have asked for us again this year. They have asked for us to set up two cameras.  Pat Lambert is doing the coordination with the Longmont Police dept. Jim K. will coordinate ATV activity. Jim Andrews has agreed to work the event. Dale Scott has suggested that we should try to encourage Longmont hams to volunteer. We don’t need to limit it to just BCARES members.

Bylaws

Jim Kubitschek and Steve Price still have to get together to sign the final document.

Membership

Dale has not succeeded in working out an arrangement with Len for helping out with the membership list.

Annual Meeting

The board tentatively set the annual meeting for Monday January 26 at the PSAP large meeting room. Jim Kubitschek will check on availability of the room and reserve it. The board will check personal calendars for conflicts.  Peter Goldman will send an e-mail to the board asking people if the date is OK.

Dale suggested we should do a mailing to remind members and give an agenda.  We need to arrange for some interesting speakers and  “advertise” that in the mailing.

We need to elect two- and one-year at-large positions with alternates.  Jim Kubitschek will run the elections according to the new bylaws and board-approved procedures.Prospective board members should be invited to the meeting.

We plan to have several board members talk about their particular area of expertise. For example, Pete Goldman could talk about equipment, Mike Borenstein could talk about the repeater upgrades etc. We would like to get Sheriff Joe Pelle to speak for a few minutes. It would be good to have our “customers” tell the membership how appreciated we are.  Jim Kubitschek will draft an agenda and send invites to the served agencies.

Security procedures require all members to sign in at the lobby before being escorted to the meeting room.

Other

Work day: Rick Woodsome suggested that we need a work party day at the EOC to take care of various problems including replacing the rotator and cable on the roof, tracing out coax lines etc.  Rick will organize that event.  It would be good to reconoiter in advance to be able to plan better.

Badges: many members still have the old style badges.  The county plans on replacing the old badges but does not have a timetable.

Next meeting

Dec. 11 Thursday 7:00 at Ball.

Adjournment

Moved by Jane Przedpelski at 9:15.

Minutes by Steve Price with notes from Pete Goldman