BCARES BOARD MEETING----12 MAY 2004

The meeting was called to order at 7:10PM in a Ball Corporation meeting room by Dale Scott (KA0QPV)

Persons Present

Others:
Ron Putman (KC0UK)-LARC
J.D. Burke (KC0MWB)

AGENDA

MINUTES

The April minutes were reviewed and unanimously approved and accepted without additions or corrections.

OLD BUSINESS

1. Badge distribution status report
   Badges for Don (KC0QZR) and Dan (KB0CXD) are in process. George (KA0BSA) is in charge of distribution.
2. PSAP rotator purchase report
   Jim ( KG0HU )has e-mailed Chuck Pringle (KC0DGP) with model information and requesting rotator purchase . Note: a base plate will also be required.
3. Status of Ecom Testing (as reported on ARESCO Web page)
   Dale distributed the list, which includes only 11 persons from BCARES. Our people should be encouraged to take the test. Go to http://home.earthlink.net/~w0ipl/ectest.htm to find the test. It was suggested that the testing site should be put on the BCARES web page with click-on to the test. It could be put in a quarterly newsletter or just regular e-mail. Dale (KA0QPV) will prepare a statement; Jack (WM0G) volunteered to follow through with a direct link on the Web page.
4. Feedback on draft of grant proposal
   The proposal should be finalized by September to be given to a sponsor, then to Homeland Security. Feedback, photos, data and other information for the grant proposal should be provided to Dale ( KA0QPV ).
5. BCARES hours
   Dale requests that BCARES members submit a notation of all hours spent on BCARES activities retroactive to 1 JAN 2004. We need to establish an activity log and document BCARES level of effort especially in reference to activity reporting and grant proposals.
6. MOU update
   No activity
7. By-law filing
   No longer required by the Secretary of State; also our status is OK on their website. Dale will check periodically.

NEW BUSINESS Part 1

1. BCARES organization structure
   Dale distributed a draft organizational structure chart, which stimulated ideas and discussion. In essence, the reorganization involves the Chairman as EC and the Vice Chair as Administration, thus easing the burden on the Chair and contributing to improved liaison with our served organizations. The Vice Chair will then be in charge of administrative functions. Dale will present a revised diagram at the next meeting, one part showing non-emergency and the other emergency situations.
   Further notes from the discussion: At-large and BARC/LARC/ RMVHFS representatives will report to the Administrative VP during non-emergency times; since the by-laws (and ARES) require the EC to be the Chair, this will not be a problem needing rewriting of the bylaws; in emergency situations, BARC/LARC will function under the EC facilitating Health & Welfare messages (a concern brought up by both Dan (KB3CXD) and JD (KC0MWB)); job descriptions may have to be changed to reflect the new charts.
2. Open discussion of options after resignation of Chairman
   Three possibilities were presented: 1. Vice Chair, acting as Chair, becomes Chair; 2. Jim (KG0HU) could re-consider/ retract his resignation; and 3. Someone else on the board could take the position of Chair.
   Based on the reorganization / redistribution of administrative tasks as described in the organizational diagrams and job descriptions previously discussed, George ((KA0BSA) moved that the board decline Jim’s resignation. Pete (WB2DVS) seconded; approval was unanimous. Jim (KG0HU) has agreed to continue as Chair/EC based on the redistribution of tasks tentatively agreed upon.
3. Installation of Chair
   No longer relevant.
4. Recommendations/appointments for other positions
   To be discussed at next board meeting.

   NEW BUSINESS PART 2

5. Info and status of emergency exercise or activity planning
   Jim (KG0HU) reported that EOC/Office of Emergency Management would be scheduling an exercise in mid-June with Boulder and Larimer Counties. Jim will talk to Larry for further information.
6. ARES and Ham Radio in hospitals
   Dale distributed copies of a pamphlet entitled “Amateur Radio—A Communications Resource for Hospital Emergencies”, by April Moell, MA (WA6OPS). It was agreed that this pamphlet would be very useful for Doshia (KB0NAS) to hand out to the local hospitals. Jim moved that BCARES purchase 6 copies (at $7.00 each). Dale seconded the motion, which was approved. Dale will order the copies.
7. 1990 BCARES county site survey revisited (and potential impact on BCARES and Nederland repeater)
   Copies of the “Boulder County Sheriff’s Dept. Command Post Sites—Results of Ham 2M, FM Voice Repeater Accessibility Surveys” (6/3/90,jra) were handed out. The survey needs updating since there have been changes in location and orientation of antennas, the county has altered preferred locations, and there are no survey results from the north half of Boulder County.
   Notes: Volunteers will be needed to complete a current survey; the Nederland repeater may be useful to fill in empty spots, and therefore it should be kept (perhaps) and not allowed to go off the air.
8. BCARES Board thumbnail resumes for grant proposal
   Dale would like board members to turn in “thumbnail” resumes (with emphasis on professional backgrounds).
9. ARESCO VHF Net Control (BCARES responsibility)
   The Ares Sunday morning net (VHF 145.310 at 8:30) will delegate NCS responsibilities to the various districts. Our assigned dates are 23 May, 25 July, 11 Sept. and 28 Nov. The net script is on the ARESCO web page at http://www.qsl.net/aresco-d11/reflect.htm Members should be encouraged to check in. George (KA0BSA) volunteered to handle the net for District 11 on May 23rd.
10. ARESCO web page info on BCARES reflector information
    This will need to be reviewed.
11. Equipment status/maintenance update
    Pete (WB2DVS) reported that Mark (KB0LRS) is well informed on the Longmont equipment. He is looking for space as the equipment is now stored in Steve’s (WB8VQI) home.
    Jack (WM0G) reported the gift of two laptops from the Kiwanis Rotary Club of Westminster. They are greatly appreciated and will be used with packet sets. Dale will write a thank you to:
    Garth Godwin
    Westminster Kiwanis Rotary Club
    9176 Marshall Pl
    Westminster CO 8003
    garth@WRMKTG.com
    
12. BCARES web page/e-mail discussion
    
    • Use of RACES emblem
    • D-10 page comparisons and contrasts
    • Needed updates and postings
    • Status of e-mail system integrity

    In general, this lengthier item will be deferred to the next board meeting. Some discussion followed, however. Jim (KG0HU) suggested a meeting between Nima (N0YX), Rick (K0ETN), and JD (KC0MWB) on updating the web page. Dale (KA0QPV) mentioned that since we are a RACES organization as well as ARES, we should display the RACES emblem on the page. Jack (WM0G) suggested a RACES liaison person. This will be added to the next board meeting discussion along with specific frequencies and other considerations.

13. Other
    There was also discussion on the expanded use of pagers for the primary means of call-out, as in District 14 and the California ARES nets. The telephone tree could be started more effectively with pagers. The sheriff may have old units, which might be available.
14. Next meeting tentative date
    It is set for THURSDAY 17 JUNE 2004 at 7:00 p.m. in the usual Ball Corporation meeting room.

Jim (KG0HU) moved for adjournment; Jack ((WM0G) seconded. The motion passed. The meeting was adjourned at 9:50 p.m.

Respectfully submitted,

Jane Przedpelski (KC0FGE)
Assistant to the Secretary