The meeting was called to order at 7:00 PM in a Ball corporation meeting room by Jim Kubitschek.
Persons present:
| Board status | Name (position) | Present? |
| BARC Primary | Jack Ciacca WM0G | N |
| BARC Alternate | Jane Przedpelski KC0FGE | Y |
| LARC Primary | Steve Price WB8VQI (Secretary) | Y |
| LARC Alternate | Ron Putnam KC0IUK | N |
| RMVHFS Primary | Len Koppl KD0RC | N |
| RMVHFS Alternate | Mike Borenstein N0BP | Y |
| 2 year At Large, elected even Primary | Dale Scott KA0QPV (vice-chair) | Y |
| 2 year At Large, elected even Alternate | Doshia Kretke KB0NAS | Y |
| 2 year At Large, elected odd Primary | Jim Kubitschek KG0HU (President) | Y |
| 2 year At Large, elected odd Alternate | Vacant | N/A |
| 1 year At Large Primary | Pete Goldman WB2DVS | Y |
| 1 year At Large Alternate | Nima Gharavi N0YX | Y |
| Office of Emergency Management | Larry Stern | N |
| Boulder County Sheriff's Office | Chuck Pringle KC0DGP | N |
Correspondence and reports:
Jim Kubitschek read a letter from the Longmont Police Department regarding the Creekwalk event. The
letter expressed appreciation for BCARES's willingness to participate, and thanked Pat Lambert for his
work setting it up and letting them review the tapes.
Steve Price said that Longmont replaced the two single band 2 meter antennas at the Longmont EOC with dual band versions, and asked BCARES to install the old ones at the fire station that they have planned to be their backup EOC. Steve indicated that Longmont was asking BCARES to provide mounting brackets and feed line, and to perform the installation.
Minutes:
Annual meeting minutes: Dale Scott moved to accept the minutes as written. Passed unanimously.
Feb. 11. board meeting: Corrected the spelling of "All". Peter Goldman moved to accept the minutes as corrected. Passed unanimously.
Old Business:
E-mail list report by Nima Gharavi: Nima circulated a list of the members of the new CU e-mail
reflector for the board. The new reflector is considered experimental as a possible improvement on the
current mailing list. It should be announced to the members via e-mail and the weekly net that the
existing (old) e-mail system is still the active, official one. The new CU list has the ham board
members but not the served agency representatives. The new CU lists are bcares_board@lists.colorado.edu
and bcares@lists.colorado.edu. Only (ham) board members can write to the board list. That is unmoderated.
The membership list is moderated by a group of three. Nima, Dale, and Jim are the moderators. The
general list is not fully set up yet. Membership will be kept informed as the new list is activated and
evaluated.
Web page report: Dale Scott has minutes from Rick of a web page committee meeting with Rick Clark, Jim Kubitschek, Dale, and Nima on Feb. 26. The web team will be Rick, Mike, and Nima, with Rick the team lead. Requests for updates/changes should go to Rick. Rick will do some of the updates and delegate others. Delegated work will be reviewed by Rick and put on the site unlinked for review by board representatives before being linked. The web page will continue to be qsl.net. The team does not know if the qsl.net site supports password control. The team will try to make the look and feel resemble the state ARESCO site. Dale wrote a draft web page specification sheet. Rick will add some technical detail to that.
Membership list updates. Steve Price mailed the marked up paper membership lists to Len Koppl, who told Steve that he would update the records in the master MS Access database. Steve still has the paper survey forms. The board discussed that it would be nice to have the master copy electronically accessible and updatable by more than one person. The web committee will talk with Len and Steve how best to handle the membership list.
Position Appointments
Jim K suggested creating a packet leadership group and asked Dale Scott to recruit some people.
Jim K, Dale Scott and others did a series of training sessions for the dispatchers at the PSAP. It was
a formal presentation including photos. This covered what BCARES is and what our capabilities are and
when and how to call BCARES. The session was mandatory. Jim and Dale will give the presentation to Police
and Fire officials in Broomfield.
Membership Coordinator: we need people to do
This could be a person or committee who call on others to do some of the work.
Steve Price will send an e-mail to the board as a draft for recruiting a membership committee. When approved, he will send it to the membership reflector.
Technical committee: Pete Goldman is willing to lead the work but more people should be recruited. Pete said he would be willing to include some people who are not highly skilled, especially since some of the work does not require great skills.
Dale Scott created a draft document of roles and responsibilities for officers appointed positions.
Doshia will make an announcement on the net about how emergency response requires a lot of preparation, and that involvement from the wider membership will be requested in a follow-up e-mail.
Other key positions to be filled are Callout coordinator and Red Cross liaison. Doshia will contact Ellie Van Winkle about being callout coordinator. Jim K will talk to Rich Ferguson about being Red Cross liaison.
Next meeting will be 7:00 PM on Wednesday April 9 at Ball.
Bylaws updates: Mike Borentstein will ask Kathy Borenstein to work on the bylaws. Jane P and Doshia Kretke volunteered to work on it.
Upcoming events:
Adjournment
Dale Scott moved to adjourn. Meeting adjourned at 9:36.
Minutes by Steve Price