BCARES BOARD MEETING----9 MARCH 2006

CALL TO ORDER

CALL TO ORDER
The meeting was called to order at 7:07 PM in a Ball Corporation meeting room by Dale Scott (KAØQPV).

Persons Present

Board status	Name (position)	Present?
BARC Primary	Mike Derr W3DIF	Y
BARC Alternate	Dave Sharpe KIØHG	Y
LARC Primary	Dan Hysom KB3CXD	N
LARC Alternate	Don Bessee KCØQZR	N
RMVHFS Primary	Len Koppl KDØRC	N
RMVHFS Alternate	Mike Borenstein NØBP	N
2-Year At Large, Even Year, Primary	George Weber KAØBSA	Y
2-Year At Large, Even Year, Alternate	Ken Kinyon W7TS	Y
2-Year At Large, Odd Year, Primary	Jim Kubitschek KGØHU (Chairman/EC)	N
2-Year At Large, Odd Year, Alternate	Mark Huff KBØLRS	Y
1-Year At Large, Primary	Dale Scott KAØQPV (Vice Chairman/Admin-AEC)	Y
1-Year At Large, Alternate	Ed Schlichting KBØTVH	Y
Office of Emergency Management	Justin Dombrowski (Treasurer)	N
Boulder County Sheriff's Office	Chuck Pringle KCØDGP	N

REVIEW OF PREVIOUS BOARD MEETING AND ANNUAL MEETING MINUTES FOR APPROVAL

The minutes of the February Board meeting were unanimously approved and accepted with one correction: In paragraph 4b Dale (KAØQPV) asked that the line "BCARES MOUs (with served agencies)" be stricken, because they were not included in the distributed documents.

OLD BUSINESS

Update to BCARES Hours to-Date Tally
A sheet was circulated for Board members to indicate their hours for the past month.
Reimbursements Outstanding:
No report.
BCARES Funding - Equipment Prioritization List
Dale (KAØQPV) reported that the BCARES grant request may have limited prospects for success, because it is piggy-backed on the Boulder County grant request, which is encountering difficulties. At the January BCARES annual meeting, Chuck Pringle asked that BCARES provide a "shopping list" to him in the July/August time-frame.
Action Item: Dale (KAØQPV) will bring a preliminary equipment list to the next Board meeting for review.
Boulder County Health Department Update
Dale (KAØQPV) reported that several phone messages had been left with the Health Department, proposing an interior site assessment at their North Broadway/Iris building. A preliminary site assessment from their parking lot was promising, but an interior assessment is needed to plan antennas and cabling.
Action Item: Dale (KAØQPV) will follow-up with the Health Department
Hospital Update
No report. However, a brief discussion was initiated by Ken (W7TS) regarding the status of antennas on the roof of Longmont United Hospital (none are 70 cm), and the possibility of using LUH as a Longmont equipment cache. Past requests to Longmont PD and fire stations for equipment storage space have been declined, due to security policies.
Membership Issues and Status
George (KAØBSA) reported that he received two new membership applications. Applications for Michael Bartosewcz (N6TOL) and Paul Fimreite (ABØIZ) were reviewed by the Board and approved. George also reported that he has requested a BCARES application from Jeff Ryan, ARRL Colorado Section Manager, who recently moved to Lafayette.
BCARES Pagers
Dale (KAØQPV) reported that some BCARES pagers, including his own, have not received recent callout pages. There was a brief discussion of callout notification procedures in the Red Book, and the fact that most current Board members do not have pagers. Dave (KIØHG) suggested that the Board investigate supplemental or alternative callout notification technology.
Action Items:
1. Dale (KAØQPV) will have his pager checked and re-programmed if needed.
2. Dale (KAØQPV) will discuss with Jim (KGØHU) the possible need to re-program and re-distribute other BCARES pagers.
3. At the next Board meeting, the Board will follow-up on callout technology suggestions with Dave (KIØHG).
BCARES Board E-mail
It was determined by a poll of the Board members present that recent e-mails sent by Dale through the C.U. server were not received. New Board members also reported that, even before the current problem, they were still not receiving BCARES Board e-mail.
Action Items: Dale (KAØQPV) will contact Nima (NØYX) and discuss:
1. Recent e-mail problems with the C.U. server.
2. Adding new BCARES Board members to the system.
MOU Status
No report.
WØIA Packet Cluster Status
No report. However, Dale (KAØQPV) indicated that, as far as he was aware, there had been no progress on the repair of the DRSI card.
Equipment Status and Issues
Dale (KAØQPV) indicated that he had received no feedback on the status or location of equipment on loan to Longmont.

NEW BUSINESS

Emergency Response Protocol
Dale distributed a one page "BCARES Activation Dos and Don'ts" list and asked that the Board review it for discussion at the next meeting. Ken (W7TS) suggested that activation dos and don'ts be discussed on Monday nets.
Upcoming Events and Activities
- March 25th Emergency Management Conference - George (KAØBSA) is recruiting volunteers to man two shifts of video recording, and a BCARES display table.
- April 1st LARCfest - Dale (KAØQPV) will bring a table in case one is not available for rent.
- April 18th Flood Exercise - Dale (KAØQPV) handed-out details, including an exercise timeline. There was a brief tactical discussion centering on the need to plan for the probability that BCARES crews will be cut-off from each other and necessary equipment by flood waters. If PSAP is evacuated, the EOC will move to Longmont PD.
  Access is needed to the Longmont BCARES equipment cache, as backup for probable PSAP evacuation. We need to designate alternate BCARES staging areas, north and south of Boulder Creek, and need to obtain a shelters list in anticipation of possible assignments.
- May 12th LUH Exercise - Not discussed. Originally reported by Doshia (KBØNAS) at the January Board meeting. She indicated the exercise would be a simulated bomb threat and evacuation for which BCARES may be asked to provide video.
- June 9-11th Hamcon 2006 - Need volunteers to man a BCARES table on Friday, June 9th (all day), Saturday, June 10th (all day) and Sunday, June 11th (to noon).
BCARES Tentative Training Plan for 2006
George (KAØBSA) reported that he is planning to hold another new member training class, date and time to be determined. It was also suggested that a packet training refresher class be held prior to the April 18th flood exercise.
Action Item: Dale (KAØQPV) will contact Len (KDØRC) regarding the possibility of scheduling a packet training class prior to April 18th.
ARESCO and Related Topics
June NDMS Tabletop Exercise -- Dale (KAØQPV) reported that BCARES may not be involved in the June 2006 NDMS exercise, but that the 2007 NDMS event is expected to include BCARES and be regional in scope.
State EOC Staffing - The Colorado state EOC facility has been moved to a location near Park Meadows Mall. BCARES response needs to be planned in anticipation of possible State EOC activation for which staffing assistance may be requested.

VHF USB Net, Mondays, 7:30 p.m., 144.200 MHz - Dale (KAØQPV) and George (KAØBSA) indicated a desire for BCARES to better support this net with more regular check-ins.
BCARES Web Page Update Status
George (KAØBSA) reported that he had worked with Rick Clark (KFØBK) to update the BCARES web page. The Board expressed appreciation. The need to contact J.D. Burke (KCØMWB) was mentioned to determine if he is still willing to assist with web page updates.

Next Meeting Tentative Date:
THURSDAY, 6 APRIL 2006 AT 7:30 p.m.

ITEMS TEMPORARILY TABLED FOR FOLLOW-UP AT FUTURE MEETINGS

ARESCO Web page (BCARES Reflector Information)
Digital communications: Winlink and Packet Cluster Support
Continued discussion: BCARES - RACES compliance (policies, planning, equipment, documentation, training, etc.). IS 700 Compliance for RACES.
Reference: NIMS info @ http://www.fema.gov/nims
Ecom testing
BCARES site survey results
BCARES job descriptions

The meeting was adjourned at 9:15 p.m.

Respectfully submitted,
Michael Derr (W3DIF), Secretary