BCARES BOARD MEETING----9 FEBRUARY 2006

CALL TO ORDER

The meeting was called to order at 7:10 PM in a Ball Corporation meeting room by Dale Scott (KAØQPV). New Board members, elected at the January Annual Meeting were recognized.

Persons Present

Board status Name (position) Present?
BARC Primary Mike Derr W3DIF Y
BARC Alternate Dave Sharpe KIØHG Y
LARC Primary Dan Hysom KB3CXD N
LARC Alternate Don Bessee KCØQZR N
RMVHFS Primary Len Koppl KDØRC Y
RMVHFS Alternate Mike Borenstein NØBP Y
2-Year At Large, Even Year, Primary George Weber KAØBSA Y
2-Year At Large, Even Year, Alternate Ken Kinyon W7TS Y
2-Year At Large, Odd Year, Primary Jim Kubitschek KGØHU (Chairman/EC) Y
2-Year At Large, Odd Year, Alternate Mark Huff KBØLRS Y
1-Year At Large, Primary Dale Scott KAØQPV (Vice Chairman/Admin-AEC) Y
1-Year At Large, Alternate Ed Schlichting KBØTVH Y
Office of Emergency Management Justin Dombrowski (Treasurer) N
Boulder County Sheriff's Office Chuck Pringle KCØDGP N

Note: Len (KDØRC) attended via speakerphone
Other Attendees:
Rick Woodsome KØETN
Jane Przedpelski KCØFGE (Past Secretary)

REVIEW OF PREVIOUS BOARD MEETING AND ANNUAL MEETING MINUTES FOR APPROVAL

The minutes of the January Board Meeting were unanimously approved and accepted with one correction: in paragraph 4a the call sign for Don should read ”KCØQZR“ (not ”KCØQCR” as written).

The minutes of the Annual Meeting were approved and accepted with the following corrections:
Call Signs: In the first column of the attendance list, Peter Goldman’s call should read ”WB2DVS” (not “WB2OVS” as written). In the third column, George Kretke’s name and call should be corrected to read “George Kretke/NØRUX” (not “George Dretke/NØRUS” as written).
In the third paragraph, after the attendance list, there are two corrections: Chuck Pringle’s call sign is “KCØDGP” (not DCØDGP” as written), and the punctuation in the second sentence should read “BCARES’ contact” (not” BCARE’s contact“ as written).

OLD BUSINESS

This meeting’s old business was conducted after the election of officers (see below, following New Business)..

NEW BUSINESS

  1. BCARES Election of Officers in Accordance with the BCARES Bylaws
    The positions were filled as follows:
    Chairman: Jim Kubitschek (KGØHU)
    Vice Chairman: Dale Scott (KAØ/QPV)
    Secretary: Mike Derr (W3DIF)
    Treasurer: Justin Dombrowski (Office of Emergency Management)
    Jim (KGØHU) will ask Nima (NØYX) to have the new Board members added to the e-mail reflector.
  2. Brief New Board Member Orientation Overview
    The new Board members, Ed (KBØTVH), Ken (W7TS), and Mark (KBØLRS) were again introduced and welcomed. The following documents were distributed:
    BCARES Organizational Structure
    BCARES Bylaws
    BCARES Policies
    BCARES MOUs (with served agencies)
    BCARES Red Book
    BCARES Membership Roster and Callout List
  3. Upcoming Events and Activities
    BCARES at LARCFEST — Saturday, April 1, 2006
    April 18th Flood Exercise — Simulated 100 year flood exercise
    BCARES at HAMCON—BCARES will have a table and will try to make arrangements for the Boulder County ComVan to be present. Arrangements will be made for a back-up if not available
  4. OTHER NEW BUSINESS
  5. BCARES Tentative Training Plan for 2006
    Since there are two BCARES membership applications in process, in addition to two new members who have not yet received initial training, George (KAØBSA) will schedule a training session and reserve the room. There should be a focus this year on packet training, with special emphasis on a session approximately two weeks before the flood exercise on 18 April. Dale (KAØQPV) requested ideas for mini-exercises on the Monday nets. Jane (KCØFGE), NCS Manager, should encourage the NCS volunteers to do mini-exercises.
  6. BCARES Web Page Update Plan
    George (KAØBSA) has corrections to be put on the web page. He will contact J.D. (KCØMWB) regarding new web pages and Rick (KFØBK) regarding the corrections. It would be desirable to have the new web page up by May. Mark (KBØLRS) will coordinate with George in this effort.
  7. Other
    Digital Committee. Dale (KAØQPV) will contact the committee and request a report on progress, plans and equipment. The report will be included on next month’s Board Meeting agenda.

OLD BUSINESS — CONTINUED FROM ABOVE

  1. MOU Status
    Rick (KØETN) is arranging for an attorney to advise on the Broomfield County Memo of Understanding.
  2. Status of Reimbursements or expenses
    Jim (KGØHU) has a check for Rick (KØETN). He will arrange for one to reimburse George (KAØBSA) for his expenses in connection with the Annual Meeting letters.
  3. BCARES Funding & Status of Grant Proposal
    Jim (KGØHU) reported that in all probability there is only a small chance that BCARES will receive funds in response to our grant request. However, the Sheriff’s Dept. has asked that we prioritize our needs and submit them to the Sheriff’s Department.
  4. Boulder County Health Dept. Update
    Dale (KAØQPV) will set up a conference regarding the antennas on the buildings. This involves a need to get information ready about needed equipment, but first requires a site inspection.
  5. Hospital Update
    Mike (NØBP) reported that Doshia (KBØNAS) has discussed the specs for the Longmont Hospital antenna.
  6. Membership Status
    Jim (KGØHU) explained the membership procedure. Applications are submitted to the Sheriff’s Department. When they are approved, the Board will vote on accepting the new members, and if “yes” new members are then instructed on getting their BCARES cards.
  7. Equipment Status and Issues
    Packet Cluster Status: Len (KDØRC) reported that the Adams County cluster is working. There is a 4-node system again. Now, WØIA is in need of work, as it is again experiencing problems). At the moment the 70 cm. rig is off, until a fix can be made.
    BCARES Equipment in PSAP: Jim (KGØHU) will contact Lonna Donin, Boulder Police Department liaison, concerning equipment storage and access problems.
  8. Other
    Dale (KAØQPV) mentioned the MACS Plan on the Boulder County Web Page. The Plan shows how the city of Boulder implements its Incident Command System and the modes of possible BCARES call-out.
  9. Next Meeting Tentative Date:
    THURSDAY, 9 MARCH 2006 AT 7:00 p.m.

ITEMS TEMPORARILY TABLED FOR FOLLOW-UP AT COMING MEETINGS

  1. ARESCO Web page (Info for BCARES Reflector Information)
  2. Digital Communications: Winlink and Packet Cluster Support
  3. Continued discussion: BCARES – RACES Compliance Discussion: (policies, planning, equipment, documentation, training, etc.
  4. Ecom Testing
  5. BCARES Site Survey Results
  6. BCARES job descriptions
  7. Echolink as a potential, supplemental BCARES tool.

The meeting was adjourned at 9:35 p.m.

Respectfully submitted,
Jane Przedpelski (KCØFGE), Past Secretary