BCARES BOARD MEETING----05 JANUARY 2006

CALL TO ORDER

The meeting was called to order at 7:35 PM in a Ball Corporation meeting room by Dale Scott (KAØQPV).

Persons Present

Others: Jane Przedpelski KCØFGE (Secretary)

REVIEW OF MINUTES OF LAST MEETING FOR APPROVAL

The minutes of the December Board Meeting were unanimously approved and accepted with one correction: Para. 3d should read “Jim (KGØHU) reported that he has picked up the tower……” not ”Dave (KIØHG)” as written.

OLD BUSINESS

1. Update to BCARES Hours to-Date Tally
   A sheet was circulated for Board members to indicate their hours for the past month.
2. Reimbursements Outstanding:
   Jim (KGØHU) has the check for Rick (KØETN). Reimbursements are up-to-date.
3. Meeting with Justin Dombrowski (Interim Head of the Boulder County OEM)
   Jim (KGØHU) and George (KAØBSA) discussed three BCARES items at the meeting: that BCARES capabilities were known and understood, that the BCARES grant proposal might need to be checked and revised to fit in with OEM priorities, and that Justin be aware that he is on the BCARES Board as Treasurer. He was well informed and appreciative of BCARES communications, especially video and packet.
4. Grant Application Status
   Dale (KAØQPV) reported that the application is complete. The application will be given to Justin Dombrowski to check over Proposals should be in by 13 January. Jim (KGØHU) will follow through.
5. Other
   Doshia (KBØNAS) reported that Longmont United Hospital will be having an exercise on Friday, 12 May. This will be a simulated bomb threat and evacuation. BCARES may be involved, as in previous exercises they have asked for video.
   In reference to the HamCon 2006 in Estes Park on 9,10, and 11 June, Mike (W3DIF) had mentioned to Dale (KAØQPV) that BARC had been asked if BCARES could arrange for the ComVan to be available. A decision should be made soon, so that it can be included in their printed programs. It was decided that packet and TV should be included and demonstrated to show other ARES people a ComVan set-up. In another HamCom related question there was discussion about BCARES securing a booth. Jim (KGØHU) made a motion that BCARES have a table if the cost is viable. The motion was approved.

NEW BUSINESS

1. Red Book Update
   Pete (WB2DVS) with Len (KDØRC) agreed that the old packet procedures should be kept, with specific BCARES procedures included in the packet sets. There was a discussion of the desirability of frequencies being published. Don (KCØQCR) commented that the frequencies have already been published and are available on the Colorado State web page. Therefore, it was decided to put the full set of frequencies in the Red Book. It was planned to have a few copies of the Red Book available at the meeting, but to encourage people to use the web site to download the Red Book. Dale (KAØQPV) suggested giving the printed copies to the new members.
2. Annual Meeting Planning (date, speaker, presentation, Red Book, etc.)
   The date (Monday, 23 January 2006), place (Boulder County Clerk meeting room at 1750 33rd St.) time (6:00 p.m. with refreshments, the meeting to begin at 6:30 p.m.), and refreshments are all finalized..
   Refreshment assignments:
   • Barbeque/ cheese/utensils—George (KAØBSA)
   • Vegie and fruit plates/rolls—Jane (KCØFGE)
   • Potato salad—Doshia (KBØNAS)
   • Chips and salsa—Jim (KGØHU)
   • Desserts—Dale (KAØQPV)
   • Paper plates and napkins—Don (KCØQZR)
   • Also needed will be coffee and water.
   Jim (KGØHU) will finalize the speakers. Possibilities include: Jeff Ryan (KØRM) the ARES Colorado Section Manager, the Boulder Emergency Management representative—Don Bolton, and Chuck Pringle of the Boulder County Sheriff’s Office.
   Election: this will involve the 4 available positions:
   • Ballot 1: At large (A) Primary, even year 2 year term Ballot 2: At large (C) Primary, 1 year term
   • Ballot 3: At large (A) Alternate, even year 2 year term Ballot 4: At large (C) Alternate, 1 year term
   Jim (KGØHU) will run the election with assistance. It is understood that nominations from the floor will be invited.
   Dale (KAØQPV) will give a presentation updating that of last year. It was suggested that a picture from the North Foothills fire be included, which Jim (KGØHU) will provide. There will also be an update of hours (an increase of those of last year), and a notice of the 15% increase of participants in the Monday night net.
   Membership Chairman George (KAØBSA) was authorized to send the invitational letter to the membership ASAP, to include an update of addresses, phone numbers, etc. (Jim (KGØHU) suggested that updates be incuded on a semi-annual basis.)
   Multiple pieces of equipment of interest should be exhibited—video, packet, and Dave’s (KIØHG) DF Doppler design equipment.
3. WØIA Packet Cluster Status
   Len (KDØRC) reported that all the clusters are hooked up and running (with the exception of Adams County which is experiencing problems). At the moment the 70 cm. rig is off for now until a fix can be found. The backbone for WØIA is running on 145.09.
4. Boulder County Health Department Site Check
   no activity.
5. MACS Meeting
   The North Central Region MACS (Multi-Agency Coordination) will have a meeting on 9 January at 9:00 a.m.at the PSAP at which BCARES will be represented by Jim (KGØHU).
6. Other
   The Longmont Emergency Unit Building (Main St. and 17th) will have provisions for BCARES antennas.
7. Next Meeting Tentative Date:
   THURSDAY, 9 FEBRUARY 2006 AT 7:00 p.m.

ITEMS TEMPORARILY TABLED FOR FOLLOW-UP AT COMING MEETINGS

1. BCARES Web Page Update (urgent issues excepted)
2. ARESCO Web page (Info for BCARES Reflector Information)
3. continued discussion: BCARES – RACES Compliance Discussion: (policies, planning, equipment, documentation, training, etc.) IS 700 Compliance for RACES REF: NIMS info @ http://www.fema.gov/nims
4. BCARES Site Survey Results
5. MARS in Emergency Communications
6. routine membership, training, and hospital issues (urgent issues will be handled)

The meeting was adjourned at 9:35 p.m.

Respectfully submitted,
Jane Przedpelski (KCØFGE), Secretary