BCARES BOARD MEETING-2 DEC 2004

The meeting was called to order at 7:07 PM in a Ball Corporation meeting room by Dale Scott (KA0QPV) The Agenda for this meeting was distributed (and had previously been sent via e-mail to Board Members).

Persons Present

Others:
Syed Ali
Nancy Veiss
Adnan Sijercic
Hussain Raheem

REVIEW OF MINUTES OF LAST MEETING FOR APPROVAL

The minutes of the October Board Meeting were approved and accepted with the following correction: Para. 2. should read "September" Board Meeting, not August.

OLD BUSINESS

1. Update to BCARES Hours-to-date Tally
   A sheet was circulated for people to enter their accumulated hours of BCARES activity since the prior meeting.
2. Recap of New Member Applications, Training, and Badge Status
   Dale (KA0QPV) thanked Jim (KG0HU) and George (KA0BSA) for processing applications and training quickly. He expressed the hope that badges will be equally forthcoming.
   George (KA0BSA) noted that new member Karl Sierka (KC0LBW) is no longer local. He has moved to California.
   Jack (WM0G) asked for a written formalized process to include training procedures. George (KA0SBA) has an outline, which he will prepare. Len (KD0RC) has a "Membership Policy" document, which would be useful.
   Jim (KC0HU) suggested that there be set up a BCARES Board "How-to-Do" notebook for various procedures.
   George (KA0BSA) distributed an information-up-to-date sheet for possible handout at the annual meeting, and a member call-out sheet list.
   
3. Phone Tree software demonstration (CD and hard copy handouts)
   Dale (KA0QPV) handed out "Phone Tree" software information with a demonstration of that system. He recommended that their model 2500 at $1499 be included in the grant proposal.
   Considerations:
   • Telephone dependent
   • Computer dependability
   • Others can use system
   • A manual phone tree ties up resources (in calling)
   • Non-emergency use possible (as for annual meeting announcement)
4. MOU Status
   Jim (KG0HU) will meet with Broomfield later this month. An ARRL lawyer will give comments. Updating MOUs with Boulder Sheriff and Police Departments may be desirable.
5. Grant Proposal -Equipment - 2nd Submittal
   Dale (KA0QPV) has put together an equipment list. Jim (KG0HU) collected equipment information from Mikes (N0BP) and (WB2CBU). Pete (WB2DVS) will review this list and return ASAP so the grant can be finalized and submitted to Chuck Pringle (KC0DGP) at the Boulder County Sheriff's Office. (Note: KC0DGP says the equipment should be "representative" of what is desired, not necessarily specific, although a specific listing is indeed required.)
   Other items for inclusion in grant proposal:
   Len KD0RC) would like to update packet system. Jack (WM0G) will discuss cluster software with Len.
   Dale (KA0QPV) will talk to Jim (WA0NHD) about incorporating equipment for outlying areas.
   Would it be possible to work upgrading the 146.76 repeater into the proposal as suggested by Mike (N0BP)?
   George (KA0BSA) will prepare a list of the equipment on his bench.

NEW BUSINESS

1. Annual Meeting Preliminary Planning
   
   1. Format, Sequence of Events, Video Tape the Event?
      The meeting pattern will follow that used successfully at last year's Annual Meeting.
   2. Content: speakers, elections, technical, review of 2004 accomplishments and 2005 plans, technical items, roster distribution, site survey results, etc.
      The election will include 4 positions:
      2 year at large Primary (odd year)
      2 year at large Alternate (odd year)
      1 year at large Primary (odd year)
      1 year at large Alternate (odd year)
      The possibilities of digital and ATV demos were discussed.
   3. Set the Date, Arrange Meeting Place, Getting the word out
      The date will be MONDAY, JANUARY 24th; the time: 7:00 p.m. Jim (KG0HU) will try to arrange for BCARES to use the same room in the County Clerk's Building as it was so convenient last year.
2. BCARES Web Page Update/Status/Presentation
   Nima (N0YX) and four colleagues (who are listed on Page 1 of these minutes) gave a presentation on BCARES web-page improvements, which they are preparing as part of a course at C.U. Their goal was to get feedback on the revisions (what does and what doesn't work) from the Board. They will turn over prototypes and ideas to J.D. (KC0MWB) after their presentation to their professor next week. They were interested in denoting who the web page is aiming at (new members, prospective members, current members, and served agencies). Other requirement suggested were: purpose of BCARES, a professional-looking website (see ARES page), need for amateur radio license, addition of recruiting letter, an interactive calendar, and easy maintenance.
3. C.U. Comvan Equipment Proposal Update
   No current information.
4. Next Meeting Tentative Date
   The next meeting is scheduled for THURSDAY, 13 JANUARY, 2005 in the usual Ball Corporation meeting room.

ITEMS TEMPORARILY TABLED FOR FOLLOW-UP AT COMING MEETINGS

1. ARESCO Web page (info for BCARES reflector information) (5 min.)
2. Equipment Status/Maintenance Update (5 min.)
3. Continued discussion: BCARES-RACES compliance discussion: (10 min.)
   (policies, planning, equipment, documentation, training)
4. Callout Mechanisms & Roll of Added Pagers, if/when available (10 min.)
5. Continued Discussion: Example Telephone Tree-Options
6. New Member Training and General Training.
7. ARESCO VHF Net Control
8. Maps
9. Hospital Update
10. Ecom Testing

The meeting was adjourned at 10:00 p.m.

Respectfully submitted,
Jane Przedpelski (KC0FGE)
Assistant to the Secretary