Lincoln County ARES

 

 

ARES COMMUNICATIONS OPERATIONS GUIDE

 

 

 

 

 

 

INDEX

 

 

VOLUNTEERS RIGHTS AND RESPONSIBILITIES.....................…………….….4

DEFINITIONS................................................…………………………………………6

OPERATIONAL GUIDELINES.....................................………………………….…..8

     Policy and Guidelines for The ARES Communications (to be added later)

     Organization

     Emergency Radio Operations Necessities…………………………………….…...9

     ARES Communications and Emergency Traffic Handling………………….….….9

PLANNING FOR EMERGENCY COMMUNICATIONS......................…………..11

PERSONNEL RESPONSIBILITIES..................................………………………….15

    ARES Emergency Coordinators (EC) Responsibilities…………………….……..15

    Net Control Responsibilities………………………………………………….……16

    Operators Responsibilities…………………………………………………….……17

OPERATIONAL PROCEDURES..........……………………………………….……..19

MOBILIZATION, CALL‑UP AND DEPLOYMENT…………………………..……19

   ARES Communications Mobilization Procedures…………………………….…….19

   ECs Operations Check list……………………………………………………….…..20

   Call‑up List…………………………….In the ARES operators handbook….……

   Primary and Alternate Frequencies........................………………………………... 22

   Mutual Aid Operation (ARESMAT)………………………………………………...23

   Demobilization……………………………………………………………………….. 24

   Personnel Demobilization Critique Sheet……………………………………………25

SAFETY.....................................................…………………………………………….. .26

NET OPERATION AND TRAFFIC HANDLING PROCEDURES..............……….27

   Voice Operations……………………………………………………………………...27

   Basic Network Types…………………………………………………………………28

   Directed, Formal Net Procedures……………………………………………………30

   Precedence’s…………………………………………………………………………....31

   Tactical Call Signs…………………………………………………………………….32

   Incident Operational Terminology…………………………………………………..34

   Prowords / Prosigns: The Key To Accurate, Efficient Communications…………..40

   Proword / Prosign Definitions…………………………………………………………41

   Phonetic Alphabet and Figures (Numbers) Pronunciation………………………...43

   ARES Support message Format……………………………………………………..44

   ARES Communications Tactical Message Format…………………………………45

   Shadow Operations…………………………………………………………………..45

   Packet Traffic Handling……………………………………………………………..46

   Packet Net Operations……………………………………………………………….48

 

OPERATIONAL SIGNAL PROPAGATION……………………………………..……50

   Modes Of Transmission....................................………………………………….……50

   Packet Radio.............................................……………………………………….…….51

   Area Coverage vs. Frequency..............................……………………………….…….52

   Local / County / Regional..............................…………………………………….…….52

   County / Regional / Intrastate / Interstate............………………………………..…...53

   Interstate / International.............................…………………………………….……...53

ARES COMMUNICATIONS AND WELFARE TRAFFIC.........……………………. 54

   Telephone Patching........................................…………………………………………..54

OPERATIONAL CAPABILITIES...................................………………………………..55

   Emergency Operation Capabilities.........................………………………………….…55

   Capabilities at Home...................................…………………………………………….55

   Capabilities as a Mobile...............................…………………………………………...56

   Capabilities as a Transportable........................………………………………….……..57

   Capabilities as a Portable.............................……………………………………………58

   Emergency Power..........................................……………………………………………59

     Generators.............................................……………………………………………….59

     Batteries..............................................………………………………………………...61

   Portable Antennas........................................…………………………………………...61

   Packet Operation Equipment Requirements.................... …………………………...62

   Personal Equipment Check List............................…………………………….………63

APPENDICES.................................................…………………………………………...65

APPENDIX A.................................................…………………………………………....65

ARES COMMUNICATIONS AND WELFARE TRAFFIC....................……….…….66

   Amateur Message Form (Welfare)...........................………………………….……….66

  ARRL Numbered Radiograms.................................………………………….………..67

TELEPHONE PATCHING.........................................………………………………….70

   Using 911 Auto patch or Phone Patch.......................………………………….………70

   Phone Patching Procedures................................…………………………….………..72

 

 

 

 

 

 

  

THE RIGHTS AND RESPONSIBILITIES OF VOLUNTEERS

 

 

RIGHTS

 

  1.  The right to be treated as a co‑worker; not just free help.

 

  2.  The right to a suitable assignment.

 

  3.  The right to know as much as possible about the organization; policy, people and programs.

 

  4.  The right to participate in activities.

 

  5.  The right to quality training.

 

  6.  The right to sound guidance and direction.

 

  7.  The right to proper working conditions.

 

  8.  The right to promotion and a variety of experience.

 

  9.  The right to be heard; to have a part in the planning.

 

  10. The right to recognition, through promotion, reward and expression of appreciation by professionals.

 

 

RESPONSIBILITIES

 

  Rights and responsibilities are mutual and inseparable.  You can ensure enjoyment of the one only by exercising the other.  The rights of all of us depend on responsibility by each of us. 

To secure and expand our rights, therefore, you must accept these responsibilities as individual members of an organization.

 

  1.  Be fully responsible for our own actions and for the consequences of those actions.  Freedom to choose carries with it the responsibility for our choices.

 

  2.  Respect the rights and beliefs of others.  In a free society, diversity flourishes.  Courtesy and consideration toward others are measures of a civilized society.


  3.  Give sympathy, understanding and help to others.  As you hope others will help you when you are in need, you should help others when they are in need.

 

 

 4.  Do your best to meet your own and our families' needs.  By helping our selves and those closest to you, you become productive members of an organization; you contribute to the strength of that organization.

 

  5.  Respect and obey the rules, regulations and guidelines.  These are mutually accepted rules, regulations and guidelines by which, together, we maintain a fully operational organization. These rules, regulations and guidelines are the foundation of an organization.  That foundation should provide an orderly process for changing these rules, regulations and guidelines.  It also depends on your obeying these rules, regulations and guidelines once they have been freely adopted.

 

  6.  Respect the properties of others, both private and public. No one has the right to what is not his or hers. The right to enjoy what is yours depends on your respecting the right of others to enjoy what is theirs.

 

  7.  Share with others your appreciation of the benefits and obligations of your rights.  Rights shared are strengthened.

 

  8.  Participate constructively in the organizational life.  An organization depends on an active membership. It depends equally on an informed membership.

 

  9.  Help your rights survive by assuming responsibility for their defense.  Your rights cannot survive unless you defend them. Their security rests on the individual determination of each of us to help preserve them.

 

  10.  Respect the rights and meet the responsibilities on which your organization depends.  This is the essence of a functioning organization.  Maintaining it requires our common effort, all together and each of us individually.

 

 

 

 

 

 


DEFINITIONS

 

EMERGENCY, INCIDENT, DISASTER AND EMERGENCY MANAGEMENT

 

1. Emergency

 

There is a sign around that reads "Your emergency is not necessarily my emergency!"

 

That applies to us as people AND to governments. The definition of an emergency varies from place to place either by law, custom or some other reason.

 

While those involved in emergency communications probably know what an emergency is, that's not the point; rather, let's be specific so we are talking a standard meaning.

 

Some areas define emergency as "a situation of disaster or of extreme peril to the safety of persons and property".

 

The term "emergency" is also used to identify a conditional state, such as a proclamation by a government. Typically, there are three such conditions: State of War Emergency, State of Emergency, and Local Emergency. (Various areas may define these differently, as by the type of declaration: i.e., Federal, State, County, Local.)

 

Webster defines it as "a sudden or unexpected occurrence or combination of occurrences demanding prompt action." That definition seems to fit well in communications. Perhaps we can adopt that as a standard meaning.

 

While all this may seem obvious to experienced responders we cannot afford to assume that we currently share a common language across state and national boundaries. Effective communication systems begin with good understanding of words and meanings. If you think you know what "communication" means, take a look at Roget's International Thesaurus. You may find it enlightening to discover the many uses for the term.

 

2. Incident

 

An incident is defined as an occurrence or event (either human or natural caused) requiring action by emergency response personnel to prevent or minimize loss of life or damage to property and/or natural resources.  Incident characteristics include:

 

  ‑ Usually of a short duration (hours or days)

 

  ‑ Primary command decisions made at the incident scene

 

  ‑ Strategy, tactics and resource assignments determined on scene

 

  ‑ Usually a local emergency will not be declared and a local EOC may not be activated

 

  ‑ a single event (however, there can be more than a single incident; i.e., multiple incidents)

 

  ‑ with a defined geographical area

 

  ‑ will use local resources; but mutual aid may be involved

 

  ‑ may be only one or a few agencies involved (i.e., fire)

 

  ‑ ordinary threat to life and property ‑ limited population and geographic area

 

3. Disaster

 

A disaster is defined as a sudden calamitous emergency event bringing great damage, loss or destruction. Disasters may occur with little or no advance warning, e.g., an earthquake, or a flash flood, or they may develop from one or more incidents; e.g., a major brush fire.

 

Distinguishing characteristics include:

 

  ‑ generally affects a widespread population and geographic area

 

  ‑ will last over a substantial time period (days to weeks)

 

  ‑ local government will proclaim an emergency (as may other levels, such as state/federal)

 

  ‑ Emergency Operations Centers are activated to provide central overall coordination of jurisdiction assets, department and incident support functions and initial recovery coordination.

  ‑ single or multiple event (can have many separate incidents associated with it)

 

  ‑ resource demand is beyond local capabilities and extensive outside aid/support is needed

 

  ‑ many agencies and jurisdictions involved, including multiple layers of government

 

  ‑ extra‑ordinary threat to life and property

 

4. Emergency Management

 

There are four phases of emergency management in which all activities can be grouped.  The following is a short definition of each.

 

 

PREPAREDNESS:  preparing to handle an emergency.  This includes plans or preparations to save lives and to help response and rescue operations.  Evacuation plans and stocking food, water and other supplies, are all examples of preparedness activities taken before an emergency occurs.

 

RESPONSE:      Responding safely to an emergency.  This includes actions taken to save lives     and prevent further property damage in a disaster or emergency situation.  Response is putting your preparedness plans into action.  Seeking shelter from a tornado or turning off gas valves after an earthquake are both response activities.  Response activities take place during an emergency.

 

RECOVERY:      Recovering from an emergency includes actions taken to return to a normal, or even a safer situation following an emergency.  Recovery includes getting financial assistance to help pay for repairs.  Recovery activities take place after an emergency.

 

MITIGATION:    Preventing future emergencies or minimizing their effects.  This includes any activities that might prevent an emergency from happening again, or reducing the severity of unavoidable emergencies.  Buying flood or fire insurance for your home and business are examples of mitigation activities.  Mitigation takes place both before and after an emergency takes place.

 

     After examining the above four phases we can see that emergency management is a full circle of never ending activities.  No mater where you live, or what emergencies have occurred in the past, emergency management is working to insure that when an emergency does happen, a minimum of live and property will be effected.

 

 

OPERATIONAL GUIDELINES

 

 

POLICY AND GUIDELINES FOR THE ARES COMMUNICATIONS ORGANIZATION,

 

 

This will be added at a later date.

 

 

 

 

 

 

 

 

 

EMERGENCY RADIO OPERATION NECESSITIES

 

  When handling emergency traffic with another station all operators need to have the necessary tools to do a good job.  These tools are not always something material.  See information as follows:

 

  1.  Willingness to give of yourself.  Participating in volunteer communications during times of emergency and especially disasters can be very time consuming and stressful. 

 

  2. Knowledge of proper operating procedures.  This includes the use of call signs, prowords/prosigns and the phonetic alphabet.

 

  3. The proper equipment.  Radios, antennas, computer and power sources.  The proper kind for the job at hand.

 

  4. Knowledge of equipment set up and operation.  If a change in frequency or mode of transmission or a different antenna is required to maintain contact, knowing the equipment is the only way.

 

  5. Experience.  This can only be had from training on exercises and from actual participation in a communications emergency.

 

  6. Confidence.  This will be gained from the combination of the above.  It takes time, practice and effort.  It doesn't just happen.

 

 

 

ARES COMMUNICATIONS AND EMERGENCY TRAFFIC HANDLING

 

 

  Unlike the dialogue used in normal amateur radio "rag‑chewing", emergency communication dialogue is much more formal and brief.  By formal we mean the use of certain proven procedures and procedure words (prowords) and procedure signs (prosigns) etc...) Which help insure the timely, accurate delivery of traffic. 

 

  Many "Old Timers" who have operated more extensively on the high frequency (HF) amateur bands have developed certain habits within their dialogue, which could impede emergency traffic.  Many operators have never worked any of the routine health and welfare networks (such as the National Traffic System, NTS) that exist and follow, to some extent, an almost exact formal format. 

 

  Those of us who use the very high frequency (VHF) and the ultra high frequency (UHF), frequency modulated, repeater and simplex nets for routine traffic use a more brief dialogue (assisted often by a courtesy tone, "bleep‑blooping" the end of every transmission) thanks in some part to advanced technology. 

 

  This technology has improved the ability of the radio operator to deliver timely and accurate traffic without the use of the time proven methods that were required not too long ago.  However, it is important to remember that when the time comes to handle priority and/or emergency traffic, technology can and does let us down.  We have to consider the worst case (simplex, fringe area) when we are working within emergency situations.

 

  More and more often an incident official will find it more beneficial to talk one‑on‑one with others.  Especially if some complicated and difficult decisions have to be made. The non-verbal communications (change in voice tone or hesitations in speech and speech patterns) that always take place between those who are involved in a discussion often "say" just as much to a person as the words do. Generally the need for this one‑on‑one communications increases as the responsibility of the individual or the urgency of the traffic increases.  Third party traffic via phone patches or television would fill this requirement.  This of course requires more capability (equipment and expertise in its use) on the part of the individual and the organizations that respond to an incident.  Occasionally there will be a written follow‑up on decisions and instructions, which are initiated via phone patch or television.  Here again knowledge and experience in the proper emergency traffic handling procedures for written traffic will enhance any organizations capability.

 

  According to the FCC the Amateur Radio Service is a voluntary, disciplined communications service guided by five traditional objectives.

 

  1. Recognition and enhancement of the value of the amateur service to the public as a voluntary noncommercial communication service, particularly with respect to providing emergency communications.

 

  2. Continuation and extension of the amateur's proven ability to contribute to the advancement of the radio art.

 

  3. Encouragement and improvement of the amateur service through rules, which provide for advancing skills in both communication and technical phases of the art.

 

  4. Expansion of the existing reservoir within the amateur radio service of trained operators, technicians, and electronic experts.

 

  5. Continuation and extension of the amateur’s unique ability to enhance international goodwill.

 

(NOTE: Pay special attention to the word "disciplined" and numbers 1, 3 and 4. If these are considered and observed then numbers 2 and 5 will almost naturally follow.)

 

  ARES COMMUNICATIONS is a radio communication service certified by the American Radio Relay League, and conducted by volunteer licensed radio operators, for providing emergency radio communications to public service (Red Cross etc.) organizations.  It can easily be seen why the word "disciplined" and objectives 1, 3 and 4 (from paragraph 2 above) are and should be so very important and why operational procedures are necessary.

 

  There is a question about business communications a related to emergency communications.  Both Sections 97.111 and 97.113 allow business communications during emergencies.  This means that during a flood or fire you may use your radio to assist the agency even though this sort of activity is the business of the agency.

 

  Confidentiality of information that operators have access to during an incident is of the utmost importance.  It is not the responsibility of an operator to dispense incident information to anyone.  The agency has a Fire Information Officers who will be responsible for the release of any incident information.

 

 

 

PLANNING FOR EMERGENCY COMMUNICATIONS

 

Take a look at a, who, what, when, where, why and how approach to setting up operations.

 

WHO?   ‑ All hospitals with Emergency Rooms

 

       ‑ Regional medical centers (if appropriate)

 

       ‑ Operational Area (OA) Medical Coordinators

 

       ‑ State DES Mutual Aid Region Medical Coordinator?

 

       ‑ Operational Area health agencies

 

       ‑ Local health agencies

 

       ‑ State DES Regional EOCs?

      

        ‑ Local EOCs?

 

       ‑ Any Local agency (Fire, L.E., Animal Control, Flood/Water)

 

       ‑ State Health & Welfare Agency?

 

       ‑ ICS Positions as Aids or Shadows

WHAT?  ‑ Hospital to hospital communications

 

       ‑ State DES Mutual Aid Region medical coordination

 

       ‑ Emergency ambulance coordination

 

       ‑ Temporary auxiliary radio system during telephone system failure

 

         Local Agency logistical or resource communications

 

WHEN?  ‑ Day‑to‑day coordination

 

       ‑ Disaster or incident communications, limited term, for the reasons previously described.

 

 

WHERE? ‑ All hospitals (for beds available status)

 

       ‑ Ambulances (both emergency and simply transport)

 

       ‑ State DES Mutual Aid Region Medical Coordination Center?

 

       ‑ Any  agency (Fire, L.E., Animal Control, Flood/Water)

 

       ‑ Local health departments?

 

       ‑ Any Local agency (Fire, L.E., Animal Control, Flood/Water)

 

       ‑ State health department?

 

       ‑ Operational Area EOC?

 

       ‑ Local EOC?

 

       ‑ State DES Regional EOC (where applicable)?

 

       ‑ ICS positions locations

 

       ‑ EOC

 

 

 

WHY?   ‑ Prompt beds available inventory

 

       ‑ Routing of ambulances and buses (for the ambulatory wounded) to hospitals

 

       ‑ Temporary intra/inter hospital radio communications during telephone outage


       ‑ Coordinate logistical or resource requests

 

       ‑ Disaster or incident communications, limited term, for the reasons previously described.

       

 

HOW?   ‑ Indigenous, plant‑in‑place communications systems:

 

          ‑ Telephone and facsimile

 

          ‑ Telephone (dedicated leased lines)

 

          ‑ Cellular telephone (Not to be relied upon!)

 

          ‑ Existing two‑way radio systems. HEAR (Hospital Emergency

 

          ‑ Area Radio)?

 

          ‑ Inter‑hospital microwave systems

 

          ‑ Auxiliary Communications Organization Radio Systems

 

           ‑ Temporary emergency communications: Temporary government two‑way radio systems by communications volunteer’s onsite and on any buses pressed into service for major incident triage site to hospitals and care centers (Amateur Radio by ARES, RACES, and/or groups specifically assembled by some hospitals for this purpose)

 

 

 

 

 

 

 

 

PLANNING SUGGESTION:

 

1. Design yourself a matrix.  Down the left-hand side itemize all of possible methods of communication. Across the top list every site that has (or should have) one or more of the communications system under "How?"  This is the inventory phase of your planning.

 

2. Deficiency phase.  From the inventory matrix it should be readily seen where the deficiencies are in your communications world.  If in doubt, consult with a Public Safety communications expert.  Such people must be on your team.

 

3. Correction Plan.  How do you remedy the deficiencies? Are there low or no‑cost "fixes," albeit temporary?  What are the long-term solutions?  What will it cost? How can it be phased over time? 

 

4.Identify the OPR (office of primary responsibility) for each task even if it only a partial plan or their segment of a plan.  Who do you need to coordinate with that is necessary to the success in achieving your goals?  Assemble a team.  Delegate responsibilities.  Set mileposts and target dates.  Follow‑up.

 

 

 

 


PERSONNEL RESPONSIBILITIES

 

 

ARES EMERGENCY COORDINATORS RESPONSIBILITIES

 

  The ARES Emergency Coordinator (EC) is the most important position in the organization.  This person should have the supervisory, management and leadership qualities needed to head an organization of volunteers who will have to perform under stress when the need arises. This person will display interest, dedication, and professionalism. The EC should be an expert in emergency communications and set an example for organizational personnel to follow.  More specific responsibilities follow:

 

  1.  To act as liaison to the agency within the area of jurisdiction.

 

  2.  Insure that agency understands the ARES Communications program.

 

  3.  Integrate and maintain a close and harmonious relationship with RACES, MARS and CAP organizations that operate within the area of jurisdiction.

 

  4.  Insure that ARES personnel are used as frequently as possible in special events for training purposes, exercises and real emergencies.

 

  5.  Encourage all amateur radio groups within the jurisdiction to participate in or establish emergency communication organizations.

 

  6.  Recommend changes or updates of the ARES Communications documentation to the agency.

 

  7.  Coordinates the ARES Communications, organization and emergency participation of personnel and equipment (resources) within the area of jurisdiction.

 

  8.  Provide direction in the routing and handling of, first, tactical and logistical or, second, health and welfare communications traffic.

 

  9.  Coordinates the reporting and documentation of the ARES Communications organizational resources and its activities within the area of jurisdiction.

 


  10.  Act as a model emergency communicator as evidenced by dedication to purpose, reliability and understanding of emergency communications.

 

  11.  Assign personnel to perform the duties of the EC in your absence.

 

  12.  Assign personnel to act as Training Officer and any other positions as required.

 

  13.  Follow the Coordinators check list when setting up and operating an emergency or training net.

 

 

NET CONTROL STATION (NCS) RESPONSIBILITIES

 

  The Net Control Station has total responsibility for and total authority over a net while in session, even over the EC or the alternate.  The outcome of an exercise and/or a real emergency situation will rest in the hands of the Net Control.  There should be several members of the ARES organization well trained in net control procedures and standard traffic handling/

operating procedures as required in a formal directed net.  Have the trained Net Control's take turns (monthly with the next months' NCS as alternate for this month's NCS) and be responsible for the months training plan.  Here are some points to remember.

 

  1.  You are in charge of the net but don't push your weight around.  One of your jobs is to teach net discipline by setting the example.

 

  2.  Be on time and handle traffic on the net in a timely manner.  Don't let the net get too informal and waste time.

 

  3.  Know your operators and their locations.  You need to know how and where your net fits into the situation at all times.

 

  4.  Insure that your equipment and antennas are in good working condition.  You always need to be heard by every station possible.  Insure there is an alternate NCS standing by in case you do go off the air.

 

  5.  Generally the EC, but sometimes you, sets the net frequency.  Know your alternates.  If a contact is already in progress on frequency and refuses to move, than go to a secondary or change frequency a few KHZ.  Know how to tell intentional from accidental interference.  The agency ARES does not own any frequency.  Whoever is there first should get to stay. The

precedence of the traffic may help determine, after mediation, who gets the frequency.

 

6.  Get all the information you can (situation, station locations, shift lengths, frequencies, agency of primary responsibility etc.) before you put your net into service.

 

7.  Keep a log of every net operation.  The FCC has dropped logging requirements, however, unless you have an exceptional memory you will forget some things that you shouldn't.  If traffic gets heavy and you have to send operators to other frequencies, you need to know where they went.  The call signs of the operator, time, subject, and precedence for each piece of traffic as a minimum.

 

  8.  This is one position (probably the only one) that can operate from an operator’s home.  As long as there is an alternate communication channel (including telephone) that will provide the ARES Coordinator with a way to send and receive instructions.   

 

  NOTE:  This position should never operate from a command post (CP) or emergency operations center (EOC) as a separate station if there is a high volume of traffic.  This would place all of the highest traffic load stations in one location and increase the possibility of errors and interference.  If the traffic load is light the NCS and CP/EOC station/operator can serve the dual function.

 

  Everyone will have their own style but if these recommended guidelines are followed by each net control operator the net should work out very well.

 

OPERATORS RESPONSIBILITIES

 

  All operators need to know what to do and how to do it when it comes to operating on a ARES net.  Each operator has a duty to be self‑disciplined.  One operator who does not make an effort to be the best they can be could cause the net to be less than it should be.  Here are some tips that all operators should heed.

 


  1.  Make sure you go to the correct frequency.  Delays caused in getting all operators on frequency affect the whole net.

 

  2.  Be on time and handle traffic on the net in a timely manner.  Don't let yourself get too informal and waste time.

 

  3.  Respond to the instructions of the NCS.  Always go through the NCS for any of your requests.  Let the NCS run the net, resist the temptation to help.

 

  4.  Insure that your equipment and antennas are in good working condition.  You always need to be heard by every station possible.  Do your best to have whatever type of equipment that may be needed in any type of situation.  Use the minimum transmitter output power required maintaining a solid contact.  Keep batteries charged. 

 

  5.  Know your equipment.  Understand its operation.  You may have to adapt to an unusual situation.  Have a mini checklist for every piece of equipment you may use in the field.  Another operator may have to use your equipment while you are not present.  Be prepared.

 

  6.  Know your area of responsibility.  (City, county etc.)  Keep current maps for an area at least a 50-mile radius.  You may assist neighboring ARES organizations inside their areas via mutual aid.

 

  7.  Get all information you can (situation, location, frequencies, shift length, agency of primary responsibility, reporting time, etc.) before going into action.

 

8.      Do not leave the net without permission of the NCS.  When temporary time off is needed or you wish to close your station check out with the NCS first.

 

9.      Be brief when transmitting to the NCS.  Keep everything short and simple.

 

  10.  Know how the net runs.  Learn the recommended net and traffic handling procedures.  Participate in training sessions and exercises.  Practice will pull everything together.

 

  11.  REMEMBER, AS OPERATORS, WE PASS ON TRAFFIC EXACTLY THE

WAY WE RECEIVE IT.  If you have a question, ask it.  Do not assume anything where a piece of traffic is concerned.

 

  12. KNOW THE PRIORITY FOR EACH PIECE OF TRAFFIC.  If it's too high, a more important message may get delayed.  If too low, your message may get delayed.  Timely delivery is just as important as the content of a piece of traffic.

 

  13. Insure, where possible, that you have each piece of traffic in writing.  A later reference or correction may be required.  We can't remember, exactly, the content of each piece of traffic.

 

 

 

 

 

 

 

OPERATIONAL PROCEDURES

ARES MOBILIZATION AND INITIAL FOLLOW‑UP PROCEDURES

 

  In the event that Boyle and Lincoln County ARES is called upon to help organize mutual aid assistance or emergency communications, the following procedures should be followed as closely as possible.  Some of these procedures could vary depending on the circumstances surrounding the specific incident.

 

  1.  (Agency Name) will notify the EC or alternate and order the mobilization of the Organization.  The first person on the list that is notified will act in the ECs stead until he/she can be reached. 

 

  2.  Initiate the call‑up procedures.

 

  3.  The first person notified by the EC is responsible to insure the call‑up is completed and personnel are informed of the current information.

 

  4.  Set up the initial work schedule while the call‑up is being completed.  (This may require an assistant to be assigned to follow up on the personnel not initially contacted via the call‑up procedures.)

 

  5.  If the ARES team is depleted then you will have to go to adjacent county or Section for mutual aid for assistance.  Set up an ongoing schedule for assistance or operators as the situation requires. 

 

  6. Obtain incident mutual aid assistance via, first, the telephone or if necessary assign an operator to go to the correct resource net frequency, or repeater, for the incident if required. 

 

  7.  Using the following Mutual Aid Check List, make an initial evaluation of the requirements vs. resources with the incident agency resource manager.

 

  8.  Keep a log or documentation trail of all details.

 

  9.  The Agency Manager or Coordinator (or the EC with their permission) will contact other ECs, to ask if their ARES resources can be called up or go on standby to provide mutual aid.


  The EC and trained alternates from the ARES staff is to manage the entire operation at all times.  Only when there is a need for an operator or manager that no one else can fulfill, or for training purposes, is staff to go into the field.  When this occasion occurs, responsibilities will be turned over to a trained alternate until such time as the staff member can return to their primary duties.  The EC or alternate must always be within reach of the agency Manager or Coordinator.

 Note:  If personnel are sent to the field, insure that they are valid resource orders with both the incident resource order mission number and the Agency resource order mission number.

 

 

 

 

EMERGENCY COORDINATORS OPERATIONS CHECK LIST

 

  Upon notification of mobilization and establishing contact with the incident emergency communications resource manager, obtain the following information.  Each location/site must be considered individually and as a whole.  The answer to all of these questions will not be available initially.  Inform all responding mutual aid organizations of the following as well.

 

  1.  What is the requesting agencies resource order mission number?

 

  2.  What agency(s) will the Organization or personnel be working for or with? (Red Cross etc..)

 

3.      What type of incident will the Organization be responding to? (Flood, fire, hazardous spill, etc.)

 

  4.  How much time do mutual aid resources have to respond?

 

  5.  How many locations or sites are there? (How many and what type resources needed initially?)

 

  6.  What are the best (or only) routes to these sites?

 

  7.  How long (hours/days/weeks) will operations be required? (How many more resources?)

 

  8.  How many hours per day at each location are required?  (Shifts, more resources?)

 


  9.  Where are the operating locations? (Location names, addresses or map name and coordinates.)

 

     A.  What type of terrain is involved for each location? (A Propagation consideration, hills, valleys, is HF required?)

 

     B.  Relays/nodes may be required.  Even via mutual aid from other organizations from outside.  Request through Agency. (More resources?)

 

  10.  Are there any locations that require more than one radio or mode of operation such as HF, VHF, UHF, voice, packet and AMTOR?  (More resources?)

 

  11.  Is there AC power available?

 

  12.  Is there emergency power available?  (Generator or battery?)

 

  13.  Will operator have to furnish power and for how long? (Spare batteries, generator and fuel?)

 

  14.  What precedence will traffic have?

 

  15.  What type of traffic will the operator be responsible for? (Logistical, resource or health and welfare)

 

  16.  What is the current status of incident operations and the effects on resources? (Rate of use?)

 

  17.  Which assignments are direct and which report to a staging area.

 

  18.  Is there an radio operators staging area and where?

 

 

* AMATEUR RADIO EMERGENCY SERVICES, AUXILIARY RADIO SERVICES AND

H&W TRAFFIC

 

  Generally RACES organizations will not handle H&W traffic.  This is best left up to ARES who are the H&W experts. There will be times when an ARS organization will be approached and asked to handle H&W traffic.  Its recommended that the RACES Radio Officer provide information to the requesting agency (Red Cross etc...) so that they may make the initial contact with ARES.  If the RACES Radio Officer is authorized or the situation (limited or no telephone service etc...) requires them to make the initial contact with ARES then insure the these steps are followed.

 

  1.  After contacting the ARES Section Manager (SM), Section Emergency Coordinator (SEC), District Emergency Coordinator (DEC) or Emergency Coordinator (EC) they must first inform you that they are just passing third party traffic for the requesting agency and that they are not authorized to request activation of your organization.

 

  2.  They will pass along the "third party traffic" containing all of the necessary information possible so that the requesting agency and ARES can get together and take care of the H&W traffic.

 

 

 

 

CALL‑UP LIST

 

Will be added at a latter date.

 

 

 

PRIMARY AND ALTERNATE FREQUENCIES

 

  The primary and alternate frequencies will almost always remain the same.  If there is a change everyone will be notified.  The use of repeaters has been cleared with the owner(s)/controller(s) ahead of time.  The ARES Coordinator or the alternate will reconfirm this immediately before use.  Do not go to a frequency until told by the NCS.

 

  VHF frequencies.

 

    Voice, Repeater:                

 

      1. Primary:    146.655 ‑       

 

    * 2. Secondary:  146.730 ‑  

 

 

               

    Simplex:                    

 

      1. Primary:    146.460


      2. Secondary:  146.550

 

      3. Alternates: As Required

 

 

  HF frequencies.

 

    Voice, Daytime:                  :                   

 

      1. Primary:   3.960        

 

      2. Alternates: As Required      

 

    Nighttime:                       

 

      1. Primary:    3.963        

 

      2. Alternates: As Required    

  The actual situation and location of stations will determine just what frequency is required.

 

* Frequencies not currently agreed upon.

 

 

 

Packet Frequencies:

 

The packet radio channels used in Kentucky are established by convention and never used for any emission mode other than packet; thus they are not included in this plan.

 

Frequency Coordination:

 

All frequencies proposed in city or county RACES plans will be coordinated and approved by the appropriate State DES Region prior to the approval of any ARES communications plans.

 

 

MUTUAL AID OPERATIONS

 

 

  The amateurs who live in the area of an incident are generally very busy trying to help themselves and their families in coping with the effects of an incident, especially if it is major. After the first day or two the incident, the agency/organization will need help.

 

  The city (local) emergency agency will go outside their jurisdiction to the county (operational area) and request mutual aid.  If the county cannot meet the mutual aid requirements, the county will go to adjacent counties for either urgent or planned needs (resources). If requirements exceed the resources available from the adjacent counties then they can go to the Section for assistance. 

 

  The section will go to all operational areas within that section for that assistance.  The region may also go to the other sections, for that assistance if required. 

 

  Resource order/incident numbers may be issued to responders.  The agency responsible for incident operations will have a resource order/incident number.  This MAY help get them past roadblocks.  However, without a resource order they probably will be turned back from that roadblock.

 

  There will be times when an operator will wish to operate outside their organizations jurisdiction without an official request for agency mutual aid or a resource order from the outside.  They may want to volunteer to assist another organization in another jurisdiction who has made a public request (on the radio via a resource net). 

 

  The supplying agency, organization and volunteer must be aware of the whole situation.  The volunteer must check with their agency representative and organizational officer for an official OK.  The volunteer’s primary responsibility is to his own organization.


 

Both the agency representative and the organizational officer must be aware that some of their personnel services may not be available to them for a period of time.  Also the volunteer should leave information on how they can be reached just in case they have to be recalled to their own jurisdiction in a hurry. Also, the gaining agencies workmen's compensation insurance will not cover these personnel UNTIL they are at the incident area and check in with the that organization. If mutual aid is required to maintain adequate resource levels for important radio operations, then it is important to furnish the out of jurisdiction operators with local guidelines.  If any of these positions are packet post, then have their personnel provide our operators with the required blank message formats in ASCII for storage on disk.  Voice operators will need the same thing in hard copy.  

 

 

DEMOBILIZATION

 

 

  As an incident (or exercise) winds down, so will the current operational responsibilities.  This transition must be as smooth as possible as to not interrupt or interfere with the operations. 

 

  Begin at least one but not more than two shifts before you are to be released.  Set up the last and possibly an "emergency back‑up" shift (things can go down hill again) to be available on a stand‑by basis.  Get this information disseminated as far as fast possible as possible.  Use the telephone first, and then radio voice or packet to accomplish this.  Try and use our own personnel for the last "mop‑up" shifts so that you can release assisting or mutual aid personnel first.

 

1.  Contact standby resources and let them stand down.

 

2.  Consolidate nets (if required) as the traffic load diminishes and return repeaters and nodes back to normal operation. 

 

3.  Don't forget to thank everyone connected to the operation and insure that all personnel get a chance to provide a critique. Use the Personnel Demobilization Critique Sheet from the index.  

 


4.  Shortly after the incident a debriefing for all personnel will be held.   All personnel participating in the incident will critique the whole operation.  Include inputs from the Demob Critique Sheets and assisted organizations. 

 

Note: Any findings should be published for other organizations to use for training purposes.

 

 

 

 

 

PERSONNEL DEMOBILIZATION CRITIQUE SHEET

 

  1.  Were you given the correct resource orders/mission/incident number(s)?

  2.  Were you told how much time you would have to respond?

  3.  Were you told which Agency you would be working for?

  4.  Were you informed of the incident type?

  5.  Were you told which location or site to respond to?

  6.  Were you given accurate directions your assignment?

  7.  Were you told the correct location of your assignment?

  8.  Were you told how much of your time would be required?

  9.  Where you told what time your shift began?

  10.Were you told how long you shift length was?

  11. Were you informed as to what equipment was required for your assignment?

  12. Were you informed as to the type of terrain involved for your assignment?  (Propagation considerations, hills, valleys, higher power, high gain and/or directional antennas etc.)

  13.  Were you informed that your site required more than one radio or mode of operation such as HF, VHF, UHF, voice and packet so that you could prepare for possible interference? 

  14.  Were you informed of the type of power (AC or DC) available?

  15.  Were you informed that you would have to furnish or to be prepared with some type of emergency or back‑up power and for how long?

  16.  Were you provided with the proper message formats?

  17.  Were you informed of the precedence’s of traffic to be handled?

  18.  Were you informed of the type of traffic you would be handling?

  19.  Were you informed of the net operating procedures you would be following.

  20.  Were you kept informed as to the status of overall incident operations?

 

 

 

 

SAFETY

 

  Before continuing, a reminder of safety for all personnel. Operations in locations other the home shack doesn't mean safety should be left at home.  Operating electronic equipment under difficult conditions requires an extra effort be made to follow safety procedures.

 

 Portable Generators ‑ Grounding at the generator is a must. The earth may not always cooperate.  The station may be located on a almost solid rock surface.  Do the best you can.  Even if the ground rod only penetrates a few inches use it anyway.  Try many all tied together in series.

  Battery Operation ‑ it only takes a few milivolts and micro amps to kill an individual.  Don't be fooled by low voltage batteries.  Careful with open flames and sparks within a couple of feet of a charging lead/acid battery.  Gasses given off from the battery in this condition are explosive.  Be very careful of acid spills.

  Antennas ‑ Lightning is often present when providing communications during floods and forest fires.  Each antenna mast must be grounded at its base.  Use the same grounding techniques as used at the generator.

  Station Equipment ‑ Use the same techniques here as used on generators and antennas.  Always minimize the electrical shock hazard.

  Vehicle Operation ‑ Cars, boats, planes etc.. all have a set of safe operation practices that are required by law.  Obey these laws and use common sense.  If an operator can't get to their assigned station on time, then "better late than never" is a good excuse.  An operator for each of these vehicle types knows the safe operating procedures.  Use them.

  Foot and Horseback Operation ‑ Walking, especially long distances (backpacking?) requires the proper footwear.  Be prepared for foul weather wet and/or cold.  Horseback riding requires experience.  Here again an operator is exposed to the elements and should be prepared.

  Lifting ‑ in all phases of setting up and operating a station a certain amount of lifting will be required.  Generators and large antenna mast are probably the heaviest.  Lift properly.  Use the legs and keep the back straight.  Get some others to help.  Don't do it all yourself.

  Equipment and Clothing ‑ the proper equipment and clothing are a must.  Hardhat, gloves electrical safety boots, climbing harness/belts and ropes, rain gear, warm/cool weather clothing,

tools and first aid kit are a minimum of requirements.  Be prepared.

  First Aid and CPR training ‑ all members of an organization involved in providing emergency care should be trained.  

   

  An operator who is carelessly injured is a wasted resource. 

Provide training from experts for organizational members.  Members, be there when the training is provided.

 

 

 

 

 

NET OPERATION AND TRAFFIC HANDLING PROCEDURES

 

 

VOICE OPERATIONS

 

  Voice operations are the primary mode used in emergency communications.  It is the most efficient way to handle the basic short messages used in all types of nets.  Voice is also the best way to manage packet nets.  There are many ways to enhance voice operations and improve both the accuracy and efficiency.

 

  A directed, formal net is the most efficient and accurate method for managing any type of traffic net.  The Net Control Station (NCS) will manage the traffic flow and all other types of contacts on the net.  Formal operations include the use of the phonetic alphabet, the correct pronunciation of figures, use of procedure words and correct priority of traffic.

 

  Knowledge of the phonetic alphabet and proper pronunciation of figures (numbers) will help during poor conditions and spelling unusual words (medical terms etc.) and with addresses or map coordinates.  Understanding the use of procedure words (prowords) will also help improve the quality of traffic handling by helping provide a clear understanding of what is being said.

 

  Call signs are needed to be able to tell who is who.  Tactical call signs are basically used in emergency communications to do just that.  As hams we are required to give our amateur call signs at the end of every contact.  This means that four call signs will be given during each contact.  Don't over do it.  Too many call signs will just prolong the contact and probably waste valuable airtime on a busy net.

 

  When a station need to contact another station in order to pass a piece of traffic, first he must contact the NCS and ask permission to do so.  At this time the NCS will list the traffic with its priority in the proper place in line (first come, first served, if there is a line of traffic waiting with equal priority).  When it is your turn the NCS will give you permission to call your station. 

 

  Once contact has been made then the initiating station can pass their traffic when the receiving station says they're ready.  Don’t rush things.  This can be difficult during the excitement of participating in an emergency situation but experience on exercises and during incidents will help to control this.  Use the proper message format.  Using the following steps will help. 

 

  1. Enunciate each word clearly and slowly.  Don't drag it out but, again, don't rush it. 

 

  2. Send a cluster of only two to four words, or a convenient short phrase, at a time and pause a few seconds before the next cluster, or phrase, is passed. 

 

  3. For long pieces of traffic, break about every 15 to 25 groups and allow the receiving operator to catch up and ask for fills (repeat groups). 

 

4. On unusual or difficult words, spell them, phonetically.  (Example: "difficult, I spell, Delta –India –Foxtrot –Foxtrot –India –Charlie –Uniform –Lima ‑Tango, difficult.) 

 

  5. With initials, like IRS, spell them phonetically.  (Example: "initials, India‑Romeo‑Sierra.) 

 

  6. With figure groups give each figure individually.  (Example: thirteen would be given as "figures, wun‑tharee.)      

 

  Once the message has been sent, give the receiving operator a chance to ask for any fills that they may require.  For long pieces of traffic (25 or more groups) the sender may want to include a group or check count.  This way the receiver can just count the groups to check for any missed groups.  Once the receiving station confirms receiving the traffic, that station assumes responsibility for delivering it.  

 

  The following information will provide operators with more specific details needed to be excellent traffic handlers.

 

 

 

BASIC NETWORK TYPES

 

  There are basically six types of network (net) operations that are used within ARES Communications.  There is the Weekly (check‑in) Net used pass on information or to provide some training.  The Training Net is used for just that, training, and any type of exercise.  There is the Service Net on which the management of incident communications operation(s) takes place.  There is the Welfare Net on which health and welfare traffic is handled.  The Logistics/Resource (L/R) Net is where the logistics communications for an incident takes place and the Tactical Net is where actual incident tactical traffic is handled.  These nets can be combined in any fashion if the traffic pressure is not too great.  Just ensure that the precedence’s are used correctly.

 

  1.  A Weekly Net can be used to disseminate ARES information for the use of the members.  Net Control Stations (NCS) can be set on a schedule, lets say monthly, and the next month's NCS can be this month's alternate.  Run the check‑in in a directed, formal manner.  (Good training.)  The NCS can also be responsible for any training.  (The teacher always learns more than the student.)  The net may be opened for informal traffic for a few minutes so that ARES personnel can get together (if they want) and chat in an informal atmosphere.  In some cases this may be the only way personnel can get to know each other better, and therefore become a better team.  (Common modes:  voice and packet.)

 

  2.  Training Nets can occur at any time.  During the Weekly Net or during any period designated for an exercise.  Service, Welfare, L/R and Tactical traffic (explained below) should be exercised at this time.  Actually any type of training that the NCS, EC or Training Officer can think up is appropriate.  Practice formal net activities ( prowords, etc.), use of maps or any equipment.  Traffic handling, including precedence’s, should be a must.  Standard net times do not have to be used, however,

the time selected should allow for maximum participation.  Remember, the text of all exercise messages both voice and packet should contain a line, both before and after, which contain the word "DRILL".  (Common modes: voice and packet.)

 

  3.  The Service Net (sometimes referred to as the "Resource Net" and therefore not to be confused with the Logistic/Resource Net) is generally not very formal, however, it is still a directed net.  All stations must go through NCS in order to participate.  Amateur call signs and operators names are used.  The Service Net is the management net for other nets used in an incident.  This is the place all operators go to get their assignments and other instructions from the EC.  Volunteers are directed to this net to find out what is going on and what to do.  Shifts, schedules, equipment requirements and directions to operating locations are given out on this net.  Some land‑line coordination is also used.  Generally all traffic conducted on this net has a routine precedence.  Higher precedence may come into play under unusual conditions, but this is rare.  (Common mode: voice.)

 

  4.  The Welfare Net is a directed, formal net.  Usually this is the majority of traffic that ARES will handle.  Incident traffic is always number 1.  Precedence for welfare traffic can be welfare through EMERGENCY. Evacuees, victims and even some incident workers are whom this traffic is used for. Food, shelter, clothing, welfare of individuals and incident information for evacuees and victims is the traffic content. (Common modes: voice and packet.)

 

  5.  The Logistics/Resource (L/R) Net (Often referred to as the Log Net.)  This is a directed and formal net.  Incident personnel, food, quarters, vehicles, equipment and supply information are the meat of the traffic.  Traffic can be taken off of the land‑line direct or via auto‑patch or phone patch.  Most will be passed on in writing. The precedence will be routine through EMERGENCY with most being priority.  (Common modes: voice and packet)

 

  6.  The Tactical Net is always handled in a directed, formal manner.  The NCS has complete control of all of the net operations.  (Very important.) Operator’s names are rarely used and tactical call signs are almost always used.  All traffic is handled using specific procedures ( prowords, etc.).  Only traffic related to the specific incident is handled on the net.  Even the ARES Coordinator has to gain the permission of Net Control in order to perform official ARES business on the net.  There is no chit‑chatting on the net.  Most of the traffic is third party, mostly written but some verbal.  (Including auto‑patch or phone patching.)  The precedence of the traffic will vary from routine through EMERGENCY.  Most will be priority and some welfare (given time).  (Common mode: voice.)

 

  There are always exceptions to every rule and the above guidelines are not cast in concrete.  There is always a better way to do something and the nets mentioned above can be molded to fit whatever the incident requires.  However, they must always be well managed and organized or they will not provide the public with the service they require at the time.

 

ALL OPERATORS SHOULD GET THEIR TRAFFIC FROM INCIDENT PERSONNEL

IN WRITING. 

Operators and their equipment represent a communications medium.  We pass on traffic exactly as given to us.  If there is a question, ask for clarification before sending traffic.  When you understand or are told to send as is, do it.  Then get ready for more.

 

 


DIRECTED, FORMAL NET PROCEDURES

 

  One of the most difficult operating procedures for most amateurs to follow is that of participating in a contact during emergency communication operations.  Most are used to very informal conversations.  Call signs are over‑used and unless someone specifically signs off it is sometimes hard to tell if the conversation is over.  Both excessive use of call signs and the

sloppy ""sign off'' can not be tolerated on a relatively busy emergency net.  Too much time is wasted and some confusion occurs.  The best rule is:

 

  The station that initiates a contact will also terminate that contact.

  The following example, using tactical call signs, is the preferred way to conduct a contact during emergencies.

 

    Example:

 

      ROCKY CANYON: NET CONTROL THIS IS ROCKY CANYON.  OVER.

 

      NET CONTROL:  THIS IS NET CONTROL.  Go ahead ROCKY

                    CANYON.  OVER.

 

      ROCKY CANYON: I have traffic for FIRE CAMP.  OVER.

 

      NET CONTROL:  Call your station.  OVER.

 

      ROCKY CANYON: ROGER.  KD4???  OUT.

 

      NET CONTROL:  N4!!! OUT.

      ROCKY CANYON: FIRE CAMP.  THIS IS ROCKY CANYON.  OVER.

 

      FIRE CAMP:  THIS IS FIRE BASE.  OVER.

 

      ROCKY CANYON: I have traffic for the Fire Information

                    Officer.  OVER.

 

      FIRE CAMP:    Send your traffic.  OVER.

 

      ROCKY CANYON: ROGER, traffic follows.

 

                    BREAK.

 


                    Thirty structures have been destroyed since

                    0900 July 12.

 

                    BREAK.

 

 

      FIRE CAMP:    ROGER your traffic.  OVER.

 

      ROCKY CANYON: ROGER.  WA4???  OUT.

 

      FIRE CAMP:    K4??? OUT.

 

  The proword "OVER" leaves no doubt as to whose turn it is, and the proword "OUT" insures that everyone knows the contact has ended.

 

  Notice, the station who initiated the contact also terminated the contact by signing OUT first.  Everyone participating knows that the contact is definitely over and the frequency is clear for other traffic.  Each station used their tactical call sign only once at the beginning and their amateur shall sign once at the end in each contact, yet there is no confusion as to who is speaking or who they are speaking to.  See "NET OPERATION AND TRAFFIC HANDLING PROCEDURES".  This is another good thing to practice as often as possible.  A good time to do this is during the formal session of the periodic training nets.  See the TRAINING MANUAL for more information.

 

 

TRAFFIC PRECEDENCES

 

  The following ARRL precedence for use in connection with verbal or written message traffic.  They are designed to increase efficiency both in normal times and especially during emergencies. 

 

  1.  EMERGENCY ‑ Any message having life or death urgency to any person or group of persons, which is transmitted by Amateur Radio in the absence of regular commercial facilities.  This includes official messages of welfare agencies during emergencies requesting supplies, materials or instructions vital to relief of stricken populace in emergency areas.  On PACKET/AMTOR/CW/RTTY this designation will always be spelled out.


 

 

2.  PRIORITY  ‑ Use abbreviation on P on PACKET/AMTOR/CW/RTTY.  This classification is for important message having a specific time limit and official messages not covered in the emergency category and press dispatches and emergency related traffic not of the utmost urgency and notice of death or injury in a disaster area, personal or official.

 

  3.  WELFARE   ‑ This classification, abbreviated W on PACKET/AMTOR/CW/RTTY, refers to either an inquiry as to the health and welfare of an individual in the disaster area or the reply to such an inquiry that indicates all is well.  Welfare traffic is cleared/handled only after all emergency and priority traffic has been cleared.  The Red Cross equivalent to an incoming welfare message is DWI (Disaster Welfare Inquiry).

 

  4.  ROUTINE   ‑ Most traffic in normal times will bear this designation.  In disaster situations, traffic labeled Routine (R on PACKET/AMTOR/CW/RTTY) should be handled last or not at all when circuits are busy with higher priority traffic.  Most traffic handled on amateur circuits in normal times will fall into this category.

 

 

TACTICAL CALL SIGNS

 

  Tactical call signs are often used to identify a station instead of the regular amateur call sign. When an operating location is set up it will probably be there for several days.  Generally there would be two or three operators each day.  Obviously this would be too many call signs to try to remember.  This is where a tactical call sign proves to be an asset.  The call sign is usually assigned according to location (FIRE BASE), or the duties (NET CONTROL).  Sometimes unit numbers (UNIT 3) are used.


They are assigned by the agency you are currently working for, the ARES Coordinator, or Net Control in that order.  Operators do not make them up or assign them.  If there is a suggestion then request the call sign or the change through Net Control, the ARES Emergency Coordinator or agency in that order.  The change should only be one that would help improve operations.  Use the tactical call signs at the beginning of the contact.

 

  Tactical call signs should be used during exercises.  This will familiarize all operators with their use.

 

  The amateur call signs of the operators currently on the air should be announced once at the end of every contact (a series of exchanged transmissions between two or more stations) and at least once every 10 minutes during prolonged contacts as per FCC regulations.  Perhaps during "quiet times" the Net Control can perform a "roll call, radio check" every 10 minutes.

 

 

 

 

 Example:

   

    EOC: NET CONTROL, THIS IS EOC. 

         OVER.

 

    NCS: THIS IS NET CONTROL.

 

         OVER.

 

    EOC: I have traffic for UNIT 3.

 

         OVER.

 

    NCS: Call your station.

 

         OVER.

 

    EOC: ROGER.  K4???.

 

         OUT.

 

    NCS: N4!!!. 

       

         OUT. 

 

 


  The most important thing to remember about tactical call signs is that they help keep the traffic flow both fast and accurate.

 

  Tactical call signs during packet operations would provide the same benefits as in voice.  However, this is sometimes difficult as the terminal node controllers (TNCs) don't provide enough space in the MYCall, or MYALIAS, or MYPBS calls.  Abbreviations may be called for. 

 

 

 

 

 

 

 

GLOSSARY OF INCIDENT TERMS

 

    Aerial Torch ‑ An ignition device suspended under a helicopter capable of dispensing ignited fuel to the ground for assistance in burnout or backfiring.

 

    Agency Representative ‑ Individual assigned to an incident from an assisting or cooperating agency who has been delegated full authority to make decisions on all matters affecting that agencies participation at the incident.  Reports to the Incident Liaison Officer.

 

    Air Tanker ‑ Any fixed wing aircraft certified by the FAA as being capable of transport and delivery of fire retardant solutions.

 

    Allocated Resources ‑ Resources dispatched to an incident that has not yet checked‑in with the Incident Communications Center.

 

    Assigned Resources ‑ Resources checked‑in and assigned work task on an incident.

 

    Assisting Agency ‑ An agency directly contributing suppression, rescue, support, or service resources to another agency.

 

    Available Resources ‑ Resources assigned to an incident and available for an assignment.

 

    Base ‑ The location where the primary logistics functions are coordinated and administered.  The Incident Command Post may be collocated with the base.  There is only one base per incident.

 

    Branch ‑ The organizational level having the functional/geographical responsibility for major segments of incident operations.  Organizationally between Section and Division/Group.

 

    Brush Patrol Unit ‑ Any light mobile unit, having limited pumping and water capacity for off‑road operations.

 

    Camp ‑ A geographical site, within the general incident area, separate from the Base, equipped and staffed to provide food, water, and sanitary services to incident personnel.

 

    Check‑in ‑ Locations where assigned resources check‑in at an incident.  The locations are:

     Incident Command Post (Resources Unit), Incident Base, Camps, Staging Areas, Helibases    and Division Supervisors (for direct line assignments)

 

    Clear Text ‑ The use of plain English in radio communications transmissions.  (The text of a message.)  No Ten Codes, or agency specific codes are used when using clear text.  (And for amateur radio operators it is recommended that no Q Signals, or CW abbreviations be used.)

 

    Command ‑ The act of directing, ordering and/or controlling resources by virtue of explicit legal, agency, or delegated authority.

 

    Command Staff ‑ The Command Staff consist of the:  Information Officer, Safety Officer and

     Liaison Officer who report to the Incident Commander.

 

    Comm. Unit ‑ (Communications Unit) A vehicle (trailer or mobile van) used to provide the major part of an Incident Communications Center.

 

    Company ‑ Any piece of equipment having a full compliment of personnel.

 

    Cooperating Agency ‑ An agency supplying assistance other than direct suppression, rescue, support or service functions to the incident control effort (e.g. Red Cross, a law enforcement agency, telephone company, etc...).

 

    Coordination ‑ The process of systematically analyzing a situation, developing relevant information, and informing appropriate command authority (for its decision) of viable alternatives for selection of the most effective combination of available resources to meet specific objectives.

 

    Crew Transport ‑ Any vehicle capable of transporting personnel in specified numbers.

 


    Dispatch ‑ The implementation of a command decision to move a resource or resources from one place to another

 

    Dispatch Center ‑ A facility from which resources are directly assigned to an incident.

 

    Division ‑ That organization level having responsibility for operations within a defined geographical area or with functional responsibility.  The level just below a branch.

 

    Dozer Company ‑ Any dozer with a minimum complement of two persons.

  

    Engine ‑ Any ground vehicle providing specified levels of pumping, water and hose capacity but with less than the specified level of personnel.

 

    Engine Company ‑ Any ground vehicle providing specified levels of pumping, water, hose capacity and personnel.

 

    FIREMOD ‑ A computer program which, with given information, will predict an hourly rate of spread from a point.

 

    Fly crew ‑ A hand crew of predetermined size transported to an incident via helicopter.

 

    Food Dispenser ‑ Any vehicle capable of dispensing food to incident personnel.

 

    Fuel Tender ‑ Any vehicle capable of supplying fuel to ground or airborne equipment.

 

    General Staff ‑ The group of incident management personnel comprised of the:

     Incident Commander,

     Operations Chief,

     Planning Chief,

     Logistics Chief and

     Finance Chief

 

    Group ‑ A functional Division (e.g. Air Support, Salvage Structure Protections, etc.).

 

    Hand Crew ‑ Predetermined individuals that are supervised, organized, and trained principally for clearing brush as a fire suppression measure.

 

    Heavy Equipment Transport ‑ Any ground vehicle capable of transporting a dozer.

 

    Helibase ‑ A location within the general incident area for parking, fueling, maintaining and loading helicopters.

 

    Helicopter Tender ‑ A ground vehicle capable of supplying fuel and support equipment to helicopters.

 

    Helispot ‑ A location where a helicopter can take off and land.

 

    Helitack ‑ The initial attack phase of fire suppression using helicopters and trained airborne teams to achieve immediate control of wind fires.

 

    Helitack Crew ‑ A crew of three or more individuals who may be assigned to operations or to support helicopter operations.

 

    Helitack Foreman ‑ A firefighter Trained in the Tactical and logistical use of helicopters for fire suppression.

 

    Helitanker ‑ A helicopter equipped with a fixed tank or suspended bucket type container that is used for aerial delivery of water or retardants.

 

    Incident ‑ An occurrence or event, either human‑caused or natural phenomena, that requires action by emergency service personnel to prevent or minimize loss of life or damage to property

or natural resources.

 

   

Incident Action Plan ‑ The plan, which is initially prepared at the first meeting, contains general control objectives reflecting the overall incident strategy, and specific action plans for the next operational period.

 

    Incident Base ‑ That location at which the primary logistics functions are coordinated and administered.  (Incident name or other designator will be added to the term "Base".)  The Incident

Command Post may be collocated with the Base.  There is only one Base per incident.

 

    Incident Commander ‑ The individual responsible for the management of all incident operations.

 

    Incident Command Post (ICP) ‑ The location at which the primary command functions are executed and usually collocated with the incident base.

 

    Incident Command System (ICS) ‑ The combination of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure with responsibility for the management of assigned resources to effectively accomplish stated objectives pertaining to the incident.

 

    Infrared (IR) ‑ A heat detection system used for fire detection, mapping, and hot spot detection.

 

    IR Groundlink ‑ A capability through the use of a special mobile ground station to receive air to ground infrared imagery for interpretation.

 

    Initial Attack ‑ Resources initially committed to an incident.

 

    Jurisdictional Agency ‑ The agency having jurisdiction and responsibility for a specific geographical area.

 

    Management By Objective (MBO) ‑ Top down management so that all involved know and understand the objectives of the operation.

 

    Message Center ‑ The Message Center is part of the Communications Center and is collocated or placed adjacent to it.  It receives, records, and routes information about resources reporting to the incident, resource status and administration and tactical traffic.

 

    Mobilization Center ‑ An off incident location at which emergency service personnel and equipment are temporarily located pending assignment, release or reassignment.

 

    Multiagency Coordination System (MACS) ‑ The combination of facilities, equipment, personnel, procedures, and communications integrated into a common system with responsibility for coordination an assisting agency resources and support to agency emergency operations.

 

    National Interagency Incident Management System (NIIMS) ‑ Consists of five major subsystems which collectively provide a total systems approach to all‑risk incident management.  The subsystems are: the Incident Command System, training, qualifications and certification, support technologies and publications management.

 

    NOAA  Weather Station ‑ A mobile weather data collection and forecasting facility (including personnel) provided by the National Oceanic and Atmospheric Administration which can be utilized within the incident area.

 

    Operational Period ‑ The period of time scheduled for execution of a given set of operation actions as specified in the Incident Action Plan.

 

    Operations Coordination Center (OCC) ‑ The primary facility of Multiagency Coordination System.  It houses the staff and equipment necessary to perform the MACS functions.   

 

    Orthophoto Maps ‑ Aerial photographs corrected to scale such that geographic measurements may be taken directly from the prints.

 

    Out‑of‑service Resources ‑ Resources assigned to an incident but unable to respond for mechanical, rest, or personnel reasons.

 

    Overhead Personnel ‑ Personnel who are assigned to supervisory positions which includes the Incident Commander, Command Staff, General Staff, Directors, Supervisors and Unit

Leaders.

 

    Patrol Unit ‑ Any light, mobile unit having limited pumping and water capacity.

 

    Planning Meeting ‑ A meeting held as needed throughout the duration of an incident, to select specific strategies and tactics for incident control operations and for service and support planning.

 

    Radio Cache ‑ A cache may consist of a number of portable radios, a base station and in some cases a repeater stored in a predetermined location for dispatch to incidents.


    Reinforced Attack ‑ Those resources requested in addition to the initial attack.

 

    Reporting Locations ‑ Any one of five facilities/locations where incident assigned resources may check‑in.  The locations are the:

     Incident Command Post

     Resources Unit

     Base

     Camp

     Staging Area

    Rescue Medical ‑ Any manned ground vehicle capable of providing emergency medical services.

 

    Resources ‑ All personnel and major items of equipment available, or potentially available, for assignment to incident task on which status is maintained.

 

    RESTAT ‑ An acronym for Resource Unit ‑ a unit within the Planning Section.

 

    Section ‑ That organization level having functional responsibility to primary segments of incident operations such as; Operations, Planning, Logistics, Finance

 

  The Section level is organizationally between the Branch and the Incident Commander.

    

    Span‑of‑Control ‑ The supervisory ratio of from three to seven individuals with five being established as the general rule of thumb.

 

    Staging Area ‑ Specified location where incident personnel and equipment are assigned on a three (3) minute available status.

 

    Strike Team ‑ Specified combinations of the same kind and type of resources, with common communications and a leader.

 

    Task Force ‑ A group of resources with common communications and a leader temporarily assembled for a specific mission.

 

    Technical Specialist ‑ Personnel with special skills who are activated only when needed.  Technical specialist may be needed

in the areas of fire behavior, water resources, environmental concerns, resource use and training areas.

 

    Tractor Plow ‑ Any tracked vehicle with a plow for exposing mineral soil, with transportation and personnel for its operation.

 

  Unified Command ‑ A method for all agencies or individuals who have jurisdictional responsibility, and in some cases, those who have functional responsibility at the incident, to contribute to determining overall objectives for the incident, Selection of the strategy to achieve the objectives.

 

    Unit ‑ That organization element having functional responsibility for a specific incident planning, logistic, or finance activity.

 

    Water Tender ‑ Any ground vehicle capable of transporting specified quantities of water.

 

 

PROWORDS; THE KEY TO ACCURATE, EFFICIENT COMMUNICATIONS

 

  The use of procedure words (prowords) is a most important part of traffic handling.  They are the frameworks around which traffic net can provide a very high volume of traffic in minimum time with minimum errors.  In a way they provide the same effect that the phonetic alphabet provides in that they are always the same (OVER is always OVER, like Alpha is always Alpha).  In this way an operator always knows what is being said, even in very poor conditions. 

 

  Poor conditions will always be with us.  Today’s VHF/UHF microprocessor controlled FM repeaters are now bleep‑blooping the end of every transmission.  So, why say OVER?  When rag chewing, don't.  It's not necessary.  (Most of the time.)  However, when handling traffic, especially during an emergency, it's a very good idea.  Sometimes when conditions are poor, it is necessary.  National Traffic System (NTS) operators use prowords/prosigns on just routine

traffic.  ARES operators need to have a working knowledge of these prowords for use in emergency communications.

 

  These organizations have members who are also MARS and CAP members.  Under extreme conditions, all could be working on the same emergency.  MARS and CAP use these prowords in all of their communications.  Interaction is being encouraged more and more.  (Field Day and the Simulated Emergency Test exercises.)  It seems that all of us should speak the same "radio language".

 

  The following lists of prowords with definitions are not much trouble to learn.  In fact, if they are used in a formal weekly check‑in net and any exercises they will become almost automatic.

 

  A ARES emergency communications operation may be the only line of communication available.  It has happened before and it will happen again.  Property and even lives along with the welfare of many others will be at stake.  A working knowledge of these procedures is one of the best ways to insure that the word does get through.  Both accurately and efficiently.          

 

 

DEFINITIONS OF PROWORDS

 

  Procedure words and signs (prowords) help speed communications as well as help insure accuracy of messages.  They are often able to express complex phrases or instructions in a word or two.  They are distinctive sounding and their meaning is clear.  This is helpful, especially under marginal and poor condition.  They are only effective, however, if everyone understands them and uses them correctly.

 

  Below are the definitions of the prowords most commonly used.  For definitions of prosigns cross reference from "RECOMMENDED PROWORDS AND THEIR SOURCES.

 

 

RECOMMENDED PROWORD DEFINITION

 

OVER: This is the end of my transmission to you and response is necessary.

 

OUT: This is the end of my transmission to you and no answer is required or expected.

 

ROGER: I have received and understood your last transmission.  It does not mean, "yes" or signify agreement.

 

AFFIRMATIVE:  Yes.

 

NEGATIVE:  No.

 

CLOSE:  I am closing my station.

 

WAIT:  I must pause for a few seconds.

 

ALL BEFORE:  The portion of the message to which referenced is all that which proceeds (use next known word here).

 

ALL AFTER:  The portion of the message to which referenced is all that which follows (use last known word here).

 


BREAK:  I am indicating the separation of the text from the other parts of the message.

 

RELAY: Transmit this traffic to or for other stations.  Use CALL SIGN(s).

 

SAY AGAIN Repeat all or portion indicated of last message.

 

CALL SIGN:  The word group that follows is a CALL SIGN.

 

UNKNOWN STATION:  Call sign/identity of a station is unknown.

 

MAYDAY:  International distress call in emergencies.

 

DRILL: Word used to indicate that the text of a message is not real and is for exercise purposes only.

 

TO: “ADDRESS GROUP" or "CALL SIGN" to whom the message is going.

 

FROM: "ADDRESS GROUP" or "CALL SIGN" of message originator.

GROUPS: The number of words, "INITIAL" and "FIGURE" groups within the "TEXT" of a message.  In exercises include the proword DRILL or TEST as part of the "TEXT".

 

TEXT:  The body of a message. Includes DRILL or TEST in the lines before and after actual TEXT in exercises.

 

 

ADDRESS GROUP: Group containing the "TO" and/or "FROM" address, or "CALL SIGN(s)".

 

CORRECTION: I have made an error, transmission will continue from the last correct word.

 

CORRECT: You are correct.

 

THIS IS: This transmission is from (your "CALL SIGN").

 

MORE TO FOLLOW:  There is more traffic following this message.

 

EMERGENCY:  Message precedence is (highest) EMERGENCY.

 

PRIORITY:  Message precedence is (2nd highest) PRIORITY.

 

WELFARE:  Message precedence is (3rd highest) WELFARE.

 

ROUTINE: Message precedence is (lowest) ROUTINE.

 

I SPELL: I will spell the next word phonetically.

 

FIGURES: The next word group is, or begins with, numbers.

 

INITIALS: The next word group is, or begins with, letters.

 

WRONG: Your last transmission is not correct.

 

DIRECT:  A station is copied directly, no RELAY is required.

 

LETTER THE TEXT:  There is a word or words missing.  Repeat the first letter or number of each word or group

phonetically.

 

WORDS TWICE:      Transmit each phrase or word twice

 

 

 

INTERNATIONAL PHONETIC ALPHABET

 

  There is no such thing as the term "common spelling" in ARES work.  If there is a proper name to be transmitted, always spell it out using the International Phonetic Alphabet.  Do not improvise a phonetic alphabet; if you don't know the International Phonetic Alphabet, now is a good time to learn it and use it in your daily operations.

 

A  Alpha      F  Fox‑trot    K  Kilo           P  Papa           U  Uniform

 

B  Bravo      G  Golf         L  Lima           Q  Quebec      V  Victor

 

C  Charley   H  Hotel       M  Mike          R  Romeo       W  Whiskey

 

D  Delta      I  India          N  November  S  Sierra          X  X‑ray

 

E  Echo       J  Juliet          O  Oscar         T  Tango         Y  Yankee     Z  Zulu

 

  Many times radio conditions are poor and words must be over‑exaggerated to be understandable.  In general, speak very slowly and distinctly to carry through static or weak signals.  The following list provides pronunciation of numbers in poor conditions:

 

One   ‑ "Wun"                       Two   ‑ "Too"               Three ‑ "Tharee"

 

Four    "Fower"                     Five  ‑ "Fiyuv"               Six   ‑ "Siks"

 

Seven ‑ "Sevven"                  Eight ‑ "Ate"                   Nine  ‑ "Niner"

 

Zero  ‑ "Zearow" (The number "zero" is not to be pronounced as "oh".

 

 

 

 

 

 

 

 

ARES SUPPORT MESSAGE FORMAT

 

  This is an example of a written message format that an agency may wish to use.  The information these types of messages contain is basically the same.

 

                    ***** MESSAGE FORM ***** 

 MSG#______________                        

 ‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑(PLEASE PRINT )‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑‑

 :                                                               :

 : FROM:_____________________________AGENCY:___________________  :

 :                                                               :

 : TO:_______________________________AGENCY:___________________  :

 :                                                               :

 : MESSAGE:____________________________________________________  :

 :                                                               :

 : ____________________________________________________________  :

 :                                                               :

 : ____________________________________________________________  :

 :                                                               :

 : ____________________________________________________________  :

 :                                                               :

 : ____________________________________________________________  :

 :                                                               :

 : SIGNED:_______________________DATE:___/____/____TIME:_______  :

 :_______________________________________________________________:

    ********* MESSAGE CENTER USE ONLY BELOW THIS LINE *********

 

  RECEIVED AT RADIO ROOM: _______________________________

 

  OPERATOR COMMENTS:_____________________________________________

 

  ________________>________________  Date:____/____/____Time:______

  (FROM CALL)      (TO‑CALL)        

 

  ACKNOWLEDGMENT:   ________________   BY:______________________

 

 

 

 

 

 

 

 

ARES TACTICAL MESSAGE FORMAT

 

  Often this is done verbally via third party.  Nothing is written down.  The basic written or verbal format is as follows:

 

  1. FROM

 

  2. TO

 

  3. TEXT


 

  The format is as simple as possible without getting too simple.  All the information is there so that an operator can go back and find the message for retransmission if required.

 

    Example:

      Incident Commander

      Fire Camp

      (Actually written out)

      There are two engine companies on the way.  ETA 1345.

      (Correct verbal procedure)

      There are FIGURES Too engine companies on the way.  INITIALS

      Echo Tango Alpha FIGURES Wun Theree Fower Fiyve.

 

NOTE: If the word "X‑Ray" is used for the period, it must be counted in the check count.  (In this case CHECK 11.)

 

 

SHADOW OPERATIONS

 

  The shadow operator should be an organization’s best.  Shadow operations are mobile or portable and generally conducted under more difficult conditions than other operations.  There is no time to look up rules or procedures as the operator is always on the move.  The vast majority of the traffic will be verbal, not written.

 

  The operator is usually assigned to shadow, or constantly stay with, the Incident Commander or an Information Officer.  These officials travel everywhere within the affected area.  Especially the Information Officers and generally amateur radio is the only communications they use.  Often, in the performance of their duties, they will approach potentially hazardous areas.  They will not put the operator into a dangerous situation.  They are experts in their fields and can be trusted to make the right decisions. 

 

  They almost always use official vehicles; often pickups and 4-wheel drive, and therefore an operator’s equipment must "plug into" that vehicle. Generally a minimum of 25 watts on VHF/UHF FM will be required to provide efficient mobile communications.  This means that handhelds will require an external amplifier.  A magnetic mount antenna will also be required.

 

  Portable operations are even more difficult in that the power radiated from a 5-watt handhelds six-inch antenna is greatly reduced as compared to that of the mobile installation.  A 1/2 or 5/8 wavelength, telescoping gain type antenna is almost a must.  A way to keep the antenna away from the attenuating effects of the operator’s body is also a good idea.  There are "tactical suspenders with handheld holsters and battery pouches", much like the police and the military wear, available from military/police catalog sale outlets. This will place the radio high on the chest where the antenna can clear the body and therefore improve operation.  Spare batteries are a must.  As a shadow an operator will be in the field for up to 12 hours.  A battery pack that will take standard AA alkaline (or regular carbon) batteries is extremely useful.  Generally the agency in charge of an incident will have these batteries in stock and available to the shadow operator.  A speaker/mic with earphone or boom mic/earphone is also very useful in high noise areas.

 

  Another way to improve portable operations is to use a mobile dual band full duplexing transceiver as a repeater in conjunction with a handheld.  (Also known as back‑to‑back operation.)  This will allow excellent portable operation as long as the operator is within several hundreds yards of the mobile repeater.

 

  This is probably one of the most interesting operating positions in amateur radio.  Only well trained, experienced and properly equipped operators should fill this position.

         

 

PACKET TRAFFIC HANDLING

 

  Now that each station in a network can get a solid connect with each other it is time to pass some traffic. 

 

  The packet net and its voice management net should be formal directed nets.  When one station connects with another the connecting station should disconnect.

 


  Stations, which handle large amounts of traffic, should probably have two packet stations in operation.  (Watch out for some interference between one and the other.) This type of operation usually occurs at the command post or emergency operations centers.  Bulletin boards would be very handy for this type of operation.  Outgoing traffic could be put on the bulletin board and then retrieved by a receiving station as per NCS instructions.  Incoming traffic could also be listed on a BBS and pulled off at the NCSs instruction.  In this way all precedence’s are observed and traffic flows smoothly.  One station could be set up to strictly monitor all net packet traffic and the other would send and receive all CP/EOC traffic.

 

  Standard message formats should be stored on disk and retrieved when required.  These should be shared with operators providing mutual aid.

 

  Occasionally there are administrative personnel who can provide the text of a message via a disk in ASCII format.  This way all that has to be added is the header and the entire message is ready.  Minimum (re)typing by the operator saves lots of time.

 

  In the actual message use only capital letters.  This makes the traffic much easier to read, especially when in a hurry.  Use the correct RTTY prosigns when connected with another station.  This takes a lot less typing and therefore saves time.         

 

  Copy every piece of traffic to a disk.  Develop a filing system, which will allow you to retrieve a piece of traffic at any time.  Possibly the sending stations tactical call sign and message number.  This will save time if a retransmission is required or a message gets lost.

 

  Use the command for each TNC to the nets advantage.  Setting up the TNC correctly can eliminate some interference.  (Check individual equipment command requirements.)  UNPROTO may also be used (generally by NCS, CP or EOC stations) to send QSTs or bulletins required by all stations in a net.  Also a general announcement about the incident (cleared with agency PIO) can be transmitted via a BEACON.  This can send potential volunteers to the Service Net for more information. 

 

  Generally the type of equipment required for portable packet operation will be the computer with at least one disk drive, a printer, a TNC and the transceiver.  Preferably all would operate on 12VDC. A digital/voice switchbox would allow using the transceiver on both packet and voice without changing cables.  Of course two transceivers could be used.

 

  This is one place a TEST message should be sent and received when a packet station comes on line.  This would insure proper operation of all the equipment and procedures that makes up the packet station operation.

 

 

PACKET TRAFFIC NET OPERATION

 

  Packet traffic net operation can be very time consuming.  The best defense against excessive time waste is knowledge of the TNC and the communications program.  Using the right commands will insure traffic gets through as soon as possible.  Don't forget, directed formal voice management of packet traffic is most efficient.

 

  In some cases the CP/EOC will want to have access to all net packet traffic.  This is understandable and necessary.  However it is not as simple as voice.

 

 

The MONitor command can be used but if an operator is not careful all transmissions, not just the nets, will be monitored.  This would be confusing.

 

  Sending the traffic to both the CP/EOC and the station of interest will require two separate connects.  Depositing the traffic in a bulletin board or mailbox will also require two separate connects.  This is very time consuming. 

 

  Use the TNCs Command Manual to set up the TNC.  There are about a dozen or so commands that will enhance packet traffic net operation.  The type of station and the manufacturer of the TNC (Kantronics KAM ‑ AEA PK‑232 ‑ PAC‑COMM list them with suggested settings.

 

  Try the TNC commands as recommended below.  This will allow only those stations in the net to contact each other.  All other packets from other stations will be ignored.  Again, follow the commands manual for TNC in use and exact definitions for the specific commands.  Also additions or deletions may enhance the net operation.

 

 

 


ALL NET TRAFFIC PACKET STATIONS.

 

BUDCalls‑MFrom list‑LCALLS ‑ add calls to the list all net stations.

 

BUdlist‑MFrom list‑BUdlist ‑ set to "from‑all, yes, list‑on".

 

BText‑BText‑BText ‑ Used only by one station as required, see MBeacon‑Beacon‑MBeacon below.

 

CMSg‑CMSg‑CMSg ‑ set to "off".

 

CONList‑CFrom calls‑n/a ‑ set to "on‑yes call‑ ".

 

CStamp‑CONStamp‑CONStamp ‑ set to "on or off" as required.

 

DAytime‑DAytime‑DAytime ‑ set to correct date/time (local or zulu as required by net).

 

DAYUsa‑n/a‑DAYUsa ‑ set to USA or Europe as required by net.

 

HEaderln‑HEAderln‑HEaderln ‑ set to "on".

 

HId‑HId‑HId ‑ set to "off".

 

Id‑Id‑Id ‑ Send immediately after disconnected, sending station first, receiving station second.  (See MYcall and MYALIAS.)

 

LCok‑CASedisp‑LCok ‑ set to "off‑2‑off". (Upper case for all traffic)

 

MAll‑n/a‑MAll ‑ set to "off".

 

MBeacon‑Beacon‑MBeacon ‑ set to "off" (except for one station, with excellent coverage, using  a "QST" type text information. (See BText‑BText‑BText)

 

MCOM‑n/a‑MCOM ‑ set to "off".

 

MCon‑MCon‑MCON ‑ set to "off‑0‑off".

 

Monitor‑Monitor‑Monitor ‑ set to "off‑0‑off".

 

MResp‑n/a‑n/a ‑ set to "off".

 


MRPt‑MRpt‑MRpt ‑ set to "on or off" as required by local path conditions and whether or not  your station is required for use as a digipeater.

 

MStamp‑MStamp‑MStamp ‑ set to "off".

 

MYcall‑MYcall‑MYcall ‑ enter the station tactical call sign.

 

MYAlias‑MYAlias‑MYAlias ‑ enter the operator’s amateur call sign.

 

Paclen‑PACLen‑Paclen ‑ set to maximum possible allowing for conditions and path.

 

 

CP/EOC MONITOR STATION.  (This station is not used for traffic handling.  Only monitoring of other specific stations traffic.  Do not use for incident information beacon.)

 

BUDCalls‑MFrom list‑LCALLS ‑ add calls to the list all net stations.

 

BUdlist‑MFrom list‑BUdlist ‑ set to "Both or on, yes, list‑on".

 

CONList‑CFrom calls‑n/a ‑ set to "off‑no‑n/a".

 

CStamp‑CONStamp‑CONStamp ‑ set to "off".

 

DAytime‑DAytime‑DAytime ‑ set to correct date/time (local or Zulu as required by net).

 

DAYUsa‑n/a‑DAYUsa ‑ set to USA or Europe as required by net.

 

HEaderln‑HEAderln‑HEaderln ‑ set to "on"

 

LCok‑CASedisp‑LCok ‑ set to "off‑2‑off". (Upper case for all traffic)

 

MAll‑n/a‑MAll ‑ set to "on".

 

MBeacon‑Beacon‑MBeacon ‑ set to "off" 

 

MCOM‑n/a‑MCOM ‑ set to "off".

 

MCon‑MCon‑MCON ‑ set to "off‑0‑off".

 

Monitor‑Monitor‑Monitor ‑ set to "on‑2‑on".

 

MResp‑n/a‑n/a ‑ set to "off".


 

MRPt‑MRpt‑MRpt ‑ set to " off".

 

MStamp‑MStamp‑MStamp ‑ set to "on".

 

 

 

OPERATIONAL SIGNAL PROPAGATION

 

 

MODES OF TRANSMISSION

 

  Voice is the most popular mode of transmission for all types (ROUTINE, PRIORITY, and EMERGENCY) traffic.  Interfacing to the telephone lines (phone patching) is possible.

 

  Packet is the fastest and most accurate for HEALTH & WELFARE traffic and especially ROUTINE and PRIORITY logistic traffic.  It is computer based and very useful tool for the communication business.  It is mentioned in more detail below.

 

  All of these modes can be used on all amateur radio bands.  Due to the propagation characteristics of each of the amateur bands, each will favor certain size geographical areas.

 

 

 

 

 

 

 

 

PACKET RADIO

 

  In the last few years’ packet radio has become more and more popular.  It is an excellent mode of transmission for very high volume, heavy traffic loads and provides 100% accuracy.  As good as it is steps must be taken to insure minimum wasted time during packet operations. 

 

  Voice, even though slower as far as traffic movement is concerned, is still the fastest way to manage the actual flow of packet traffic.  This may be accomplished on the same or different frequencies.  This all depends on the traffic load, band used and FCC allocations.  Also, simple responses to received traffic (yes or no etc...) or simple statements or questions (Do you want

relief ?) are best handled by voice.  It still takes less time for most of us to speak than it does for us to type.  This will save lots of time.  Make a big effort to do this.  Occasionally external forces that have a negative effect on packet and will force the use of voice when it is least expected. Dense smoke from a forest fire, heavy rain, heavy fog and multi‑path problems could render packet unusable.  Voice would probably work, even though slower, under these conditions.  The right equipment may overcome these problems.

 

  An amplifier to increase output power, antennas mounted higher, higher gain (directional?) antennas, a digipeater (portable?), different antenna or station location (especially on VHF or UHF) or shorter packet lengths (PACLEN) (especially on HF) "may" ensure  a solid connect.  Don't forget to insure the DWAIT is set correctly for digipeater operation.  Voice repeaters may also be used for packet operation.  In this case the AXDELAY and AXHANG commands must be set correctly.  Each voice repeater may be different so it is a good idea to make arrangements to run some test.  Once this information is had it can be made available to whoever requires it.  Don't forget those who are providing mutual aid.

 

  There are also several other ways to connect with the other stations in the net besides directly.  First stations can connect via a NODE.  This is usually a TNC, which is capable of operating within a network and provides automatic routing capabilities.  Next there is a GATEWAY station which provides communications between different frequencies.  Then there is a BACKBONE which is run a higher baud rate and can provide an interconnect between NODES and even GATEWAY stations.  Last is a TRUNK, which is similar to a BACKBONE but does not have direct access by end users.  These paths are prearranged by the sysops and changes may have to be provided by them.

 

  Each operator should know how to use the terminal mode of their packet station.  Some TNC/software arrangements have a host mode.  These are often very different and if an operator has to use another's station, there could be problems.  There is no time for extensive training.  The terminal modes of almost all TNC/software packages is very much the same.

 

 

 

 

AREA COVERAGE VS. FREQUENCY

 

 

LOCAL/COUNTY/REGIONAL

 

  Local/county/regional, very high frequency (VHF) capability.  Usually accomplished on the 2-meter (144 megahertz) amateur radio band.  Can be utilized in a simplex, point‑to‑point configuration or a half duplex (repeater) configuration.  (6 meter, 50 megahertz, 1‑1/4 meter, 220 megahertz VHF and 440-megahertz ultra high frequency, UHF, can also be used.)

 

  The primary use for VHF would be EMERGENCY and/or PRIORITY traffic for or between state, county and local agencies who do not share a common frequency, whose radio system does not cover the area of interest and whose telephone systems are not working or are tied up with calls concerning their specific areas of responsibility. 

 

  Example: 

 

    A single major forest fire is destroying a large portion of two adjoining counties and is burning out of control.  Several small towns and a major highway are in the fire's path.  The US

Forest Service, the Kentucky Department of Forestry, both Counties, and two other units from neighboring counties who are providing mutual aid, are providing the fire fighters.  Both

County Offices of Emergency Services, Red Cross, Sheriff Departments, the Highway Patrol and two major medical facilities, are providing their specific types of support. 

 

    All of these services need to communicate with each other but many do not have the common frequency required.)

 

 

  Another good use for VHF communications would be providing health and welfare (H&W) traffic for the evacuees from the towns that are threatened by the fire.  A separate network could be set up to handle the ROUTINE and sometimes higher priority traffic between the several shelters, OES, Red Cross and occasionally a medical facility.

 

  Can be used portable, transportable, mobile (land, water or air) or as a base station.

 

 

COUNTY/REGIONAL/INTRASTATE/INTERSTATE

 

  County/regional/intrastate/interstate, high frequency (HF) capability.  Usually accomplished on the 40/80-meter (7/3.5 megahertz) amateur radio band for day/night communications. 

(Occasionally 160 meter, 1.8 megahertz, is excellent for night communications.)  This is a good place to use near vertical incident sky wave (NVIS) antennas.  Primarily useful for ROUTINE and HEALTH and WELFARE (H&W) traffic. 

 

  Example: 

 

    Sixty‑five fire fighters from southern California or Oregon are assisting with a major forest fire in Western Kentucky.  H&W traffic to and from home for these personnel would provide a major boost to their morale.

 

  These frequencies can be very useful in regional and countywide communications for EMERGENCY and/or PRIORITY Logistical/Resource traffic to and from an area where VHF line‑of‑sight limitations exclude VHF use and can cause a breakdown in communications.  Can be operated as transportable, mobile (land, water or air) and as a base station.

 

 

INTERSTATE/INTERNATIONAL

 

  Interstate/international, high frequency (HF) capability.  Usually accomplished on the 20-meter (14 megahertz) amateur radio band.  (Often on 15/10 meters, 21/28 megahertz.  There are now 30/17/12 meters, 10/18/24 megahertz as well.)

 

  Primarily useful for ROUTINE health and welfare (H&W) traffic.  (Example:  One hundred fire fighters from Montana are assisting with a major forest fire in Western Kentucky.  H&W traffic to and from home for these personnel would provide a major boost to their morale.)

  

  On rare occasions (when emergency is of such a great magnitude over a very large geographic area, and there is little or no telephone service at all) these frequencies can be used for EMERGENCY and/or PRIORITY Logistical/Resource traffic as well.

 

  Can be operated as transportable, mobile (land, water or air) and as a base station.

 

 

EXAMPLE OPERATIONAL CONFIGURATIONS

 

  The diagrams in Appendix C demonstrate some of the configurations that can be used to facilitate emergency communications in and for any emergency communications situation under the conditions described above.

 

  Remember that these examples do not indicate the fact that these points of communication can be portable (handheld/ horseback, etc.), mobile (car/truck/4wd/boat/aircraft), and as a base station (county building / private resident/tent/ motorhome).

 

  Any combination of the above is possible.  Only our imagination

(and basic lack of funds) limits the possibilities.

 

 

 

ARES COMMUNICATIONS AND WELFARE TRAFFIC

 

 

WELFARE TRAFFIC HANDLING

 

  There will be occasion for ARES personnel to handle health and welfare traffic.   Usually ARES or other amateur organizations will handle this tremendous chore.  Often there will be thousands of pieces of traffic in just a few days time. 

 

  On some incidents, the tactical and resource traffic will slow down considerably during the evening hours.  At this time with permission of the Incident Commander and/or the Radio Officer welfare traffic may be handled.

 

  The best way to do that is use the time proven methods of the ARRL, ARES and NTS and use the ARRL Numbered Radiograms and the Amateur Message format.

 

 

  See Appendix A.

 

 

TELEPHONE PATCHING

 

  There will be occasions when your ability to patch your radio into the telephone system will be required.

 

  An agency official may want to pass information to a point where the is no amateur radio communications.  Or you may want to pass emergency or priority information to an agency which has no direct amateur radio communications.

 

  The phone patch and/or autopatch is the way to go.

 

  See Attachment B.

 

 

 

 

 

 

 

 

 

OPERATIONAL CAPABILITIES

 

EMERGENCY OPERATION CAPABILITIES

 

  What are operator’s operational capabilities?  How does that operator fit into the current emergency communications picture?  If each RACES organization has each operator provide the following information a complete picture will begin tom form.

 

CURRENT EMERGENCY COMMUNICATION CAPABILITIES AT HOME

 

  How well are you prepared to operate from home?

 

    1.  How many HF radios can you operate?

 

        a.  What bands can you operate?

 

        b.  What modes can you operate?

 

    2.  How many VHF/UHF radios can you operate?

 

        a.  What bands can you operate?

 

        b.  What modes can you operate?

 

        c.  Is/are the radio(s) equipped with programmable PL?

 

    3.  Do you have phone patch capability?

 

        a.  On which bands?

 

    4.  Do you have emergency power available?

 


        a.  Generator(s)?  How much time on existing fuel?

 

        b.  Battery(s)?  How much time on existing charge?

 

    5.  How long can you and your family survive on the existing food and water that is currently on hand?

 

    6.  What other capabilities do you have from home?

       

        a.  Packet, AMTOR, CW, RTTY, NVIS etc....

 

 

CURRENT EMERGENCY COMMUNICATION CAPABILITIES AS A MOBILE

 

  How well are you prepared to operate mobile? (Automobile, boat aircraft etc...)

 

    1.  How many vehicles (include type) can you operate from?

 

 

    2.  How many HF radios can you operate? Per vehicle?

 

        a.  What bands can you operate?

 

        b.  What modes can you operate?

 

    3.  How many VHF/UHF radios can you operate? Per vehicle?

 

        a.  What bands can you operate?

 

        b.  What modes can you operate?

 

        c.  Is/are the radio(s) equipped with programmable PL?

 

    4.  Do you have emergency power available?

 

        a.  Generator(s)?  How much time on existing fuel?

              (Usually motor homes.)

 

        b.  Battery(s)?  How much time on existing charge?

 

    5.  How long can you survive on the food and water that you can take with you?

 

    6.  What other capabilities do you have mobile?


        a.  Packet, AMTOR, CW, RTTY, ATV, NVIS etc.

 

    7. How long would it take you to prepare your mobile station to be operational?

 

 

 

 

 

 

 

 

CURRENT EMERGENCY COMMUNICATION CAPABILITIES AS A TRANSPORTABLE STATION

 

  How well are you prepared to operate as a transportable station?

(Set up a station in a command post, tent etc...)

 

    1.  What types of operating locations are you equipped to operate from. (ie... motor home, trailer, tent, another building etc.) 

 

    2.  How many HF radios can you operate?

 

        a.  What bands can you operate?

 

        b.  What modes can you operate?

 

    3.  How many handheld VHF/UHF radios do you have?

 

        a.  What bands can you operate?

 

        b.  What modes can you operate?

 

        c.  Is/are the radio(s) equipped with programmable PL?

    4.  How many VHF/UHF radios can you operate?

 

        a.  What bands can you operate?

 

        b.  What modes can you operate?

 

        c.  Is/are the radio(s) equipped with programmable PL?

 

    5.  Can you have phone patch capability?

 

        a.  On which bands?

 

    6.  What can you set up in the way of antennas and masts?

 

        a.  What bands can you operate?

 


        b.  Do you have any directional beam/yagi antennas?

 

        c.  Can you set up any dipole or vertical (gain, 3db ) antennas?

 

 

  7.  Do you have emergency power available?

 

        a.  Generator(s)?  How much time on existing fuel?

 

        b.  Battery(s)?  How much time on existing charge?

 

        c.  Solar power?  How much time to charge batteries and how much current available?

 

    8.  How long can you survive on the food and water that you can take with you?

 

    9. What other capabilities do you have as a transportable station?

 

        a.  Packet, RTTY, CW, NVIS, ATV etc.

 

    10.  Can you provide your own living quarters?

 

 

CURRENT EMERGENCY COMMUNICATION CAPABILITIES AS PORTABLE

 

  How well are you prepared to operate under portable conditions?  (Operating while acting as a "shadow", backpacking, horseback etc.)

 

    1.  How many vehicles (include type) can you operate from?

 

    2.  How many handheld HF radios can you operate?

 

        a.  What bands can you operate?

 

        b.  What modes can you operate?

 

    3.  How many handheld VHF/UHF radios do you have?

 

        a.  What bands can you operate?

 

        b.  What modes can you operate?

 


        c.  Is/are the radio(s) equipped with programmable PL?

 

    4.  What can you set up in the way of antennas?

 

        a.  What bands can you operate?

 

        b.  Do you have hand carried directional beam/yagi antenna?

 

    5.  Do you have backup power available?

 

        a.  Battery(s)?  How much time on existing charge?

 

    6.  How long can you survive on the food and water that you can take with you?

 

    7.  What other capabilities do you have as a portable?

 

        a.  Backpacking?

 

        b.  Horseback?

 

 

 

EMERGENCY POWER

 

 

GENERATORS

 

  The most common way to produce emergency power for extended periods of time is to use a generator.  Batteries will last for only a limited amount of time.  Usually a few hours at the most. 

A generator will last as long as the fuel does.

 

  There are two basic types of generators; those with the two cycle and those with the four cycle engines.

 

  The two cycle requires that an oil (two cycle oil) be added to the gas.  This is accomplished on a ratio basis.

 

  Example:

 

    1 oz. of oil to 16 oz. of gas.

 

    1 oz. of oil to 24 oz. of gas.

 


  The ratio is different for almost every engine so make sure you have the proper instructions.

 

  The four cycle engine has an oil reservoir and uses straight gas.  Make sure that you change the oil as required.  Usually every 20 ‑ 50 hours of use.  Also make sure you use the right type of gas (unleaded or leaded) as required.  Diesel engines are also available however diesel fuel is often hard to find.

 

  Plan for a fuel source during a large-scale emergency where normal fuel sources are no longer available.  A possible source in cities and suburbs are businesses with their own gravity fuel tanks.  This will depend on local safety codes.  Don’t take this for granted.  In rural areas farmers and ranchers use their own gravity tanks.  Permits and inspections are required for these tanks so a check with the correct agency can provide addresses.  Arrangements made with sources ahead of time could keep radios on the air when it really counts. 

 

  Storage of generators for extended periods allows the fuel to break down and cause corrosion and leaves unwanted deposits in the fuel system.  Check with your local auto or marine parts retailers for an additive, which will reduce or eliminate this problem.

 

  If you don't need much power (300 ‑ 2500 watts) the 2/4-cycle engine is the smallest and the quietest.  Generally 25 feet away from the generator is all the distance needed to minimize the noise from the exhaust.  The four-cycle generators will provide more power (2500 ‑ 5000 watts) but they are not very quiet.  A distance of up to 100 feet is usually the minimum distance for quiet operation.

 

  Choose the size of the generator so that it will deliver twice the average power as the transmitter(s) output.  Remember a transmitter uses twice the input power as the rated RF output just to operate.  (100-watt transmitter consumes 200 watts of power.)

 

  Since there will distance involved between the transceiver and generator, no matter the type, caution must be used in choosing the required extension cord.  All wire has an IR voltage drop. 

Most equipment requires at least 105 volts to operate.  Most generators run at 117 volts.  Therefore a 12-volt drop is the most that can be tolerated.  The following list will serve as a

guide.


  Size Wire   Max Current/100 ft.   Max Power Transmitter

      #16             7 A                          750 W pep

 

      #14           15 A                         1000 W pep

 

      #12           20 A                         1500 W pep

 

      #10           25 A                         2000 W pep

 

 

BATTERIES

 

  Batteries are rapidly becoming a very common source of power for emergency communications.  They require a great deal of care or the expense can get out of hand.  The best way to keep from using up batteries too fast is to not discharge them too far nor to recharge them too fast.  Use specific battery specifications to determine how best to use each type of battery.  Batteries should not be counted on for prolonged operations.  They should be used for a stand‑by energy source while waiting for the generator to come up after a power failure or during generator refueling.

 

  Generally batteries are used for back‑up power in case line or generator power fails.  There are two types of batteries that will service the amateur well.  Deep‑cycle batteries (used in boats, RVs etc.) can be fully discharged and charged daily. However, most radio equipment will not operate below 10.5 or 11vdc.  Therefore the voltage will have to be monitored so that equipment will not fail.  Float‑service batteries are generally used in uninterruptible power supplies (UPS) and should not be discharged and recharged any more than necessary.  They are usually automatically trickle charged as required by the drain placed on them.  Either of these batteries can be the lead‑acid or gel cell type.

 

  Automobile batteries are not the best type to use.  They are designed to provide large amounts of current for a short period of time (starting the engine).

 

  The wire size/current ratings above hold true for batteries as well.  However, usually with batteries the operating voltage is only 12v.  If a high power transmitter is to be supplied from a 12v source, more current is required.  Therefore much larger conductors will be required.  See equipment manuals.


 

PORTABLE ANTENNAS

 

  The antenna is still the most important piece of equipment for a radio amateur. Emergency operations in the field enhances that importance.  It has to be efficient and located in the right place. 

 

  Get the antenna as high a possible (or required).  Use an antenna with a low angle of radiation (vertical dipole or yagi) if your location is high, relative to the other stations in the net.  If your location is lower than the other net stations, use an antenna with a high angle of radiation.   Use high gain antennas. 

 

  There are many ways to get an antenna as high as possible.  Portable mast can be put together with TV mast sections and guy lines and long (12 ‑ 15 in. ) steaks.  Military surplus mast of up to forty feet can be purchased.  These come as complete kits; mast, guys, steaks, lanyard/pulley, ground swivel and hammer.

 

  Flagpoles and trees can be used.  Slingshots and bows and arrows can be used to get a line up over tree limbs.  (CAUTION: use care when erecting antennas in this manner.)   Remember to keep the antenna as clear from these as possible.  There are also tripods available, which will support VHF/UHF antennas on up to 10 ‑ 15 ft. of mast.

 

  The larger the antenna (an 80 meter dipole of a 20 meter yagi) will require stronger installations.  An operator may not be able to do all the work alone.  They should recruit help form anyone capable and available.

 

  Near vertical incident sky wave (NVIS) antennas may be required for an installation.  This antenna can be mounted just a few feet from the ground.  It now becomes a choke and shock hazard.  Mark the antenna, feed line and area appropriately.

 

  Operators should not underestimate the value of a good antenna system or the effort required to erect it.

 

 

PACKET OPERATION EQUIPMENT REQUIREMENTS

  

  Since most, if not all, of the packet operating locations will be at a location other than an operators QTH here are some ideas of what might be required.

 

  Field operation often requires emergency power.  This will either be a generator or batteries.

 

  Generators don't always provide a nice even voltage level and have spikes and rapid fluctuations.  Computers and their peripherals do not like this.  This problem can be reduced or eliminated by the use of a line conditioner or a uninterruptible power supply. 

 

  There are computers/peripherals, which are designed to operate from batteries (12vdc).  Be sure to have enough batteries for prolonged operation, and/or the ability to recharge depleted batteries as required. 

 

  The TNC should also have a source of power and most operate from 12vdc.  Try and choose one, which draws as little current as possible.

 

  A printer is a must.  A hard copy of traffic is the norm.  There are printers that can be operated from 12vdc or modified to operate from 12vdc.  Make an effort to have one.

 

  A transceiver that operates from 12vdc is also a good idea.  If two transceivers (one for voice and another for packet) are not available then a data/voice controller is suggested.  This will allow switching between the microphone/speaker and the TNC.  Just change to the proper channel at the same time as the modes are changed and either mode can be utilized as required.

 

 

 

 

 

 

 

 


ARES RECOMMENDED PERSONAL EQUIPMENT CHECKLIST

 

  This recommended list represent just about all the items an operator may need to have available when deployed for emergency and public service activities.  This is only a recommendation.  The operator must take whatever they think they may need.

 

1. RACES/ARES Identification Card.        6. Personal Gear (for 72 hrs)

 

2. FCC Amateur Radio License.                    a. Everything in #5/72 hrs

 

3. Radio Gear.                                               b. Sleeping Bag, Blanket.

 

  a. Radio(s), HF, VHF, UHF. A/R                c. Cooler w/72 Hr supply food

 

  b. Microphone(s)                                         d. Mess Kit, Eating Utensils

 

  c. Headphone(s)                                           e. Toilet Articles

 

  d. Power Supply(s), Battery(s)                      f. Mechanical Alarm Clock

 

  e. Antenna(s) w/Mount(s). A/R                     g. Lantern

 

  f. Spare Fuses                                               h. Waterproof Matches

 

  g. Patch Coax/Adapters. N, BNC,                 i. Candles.

 

  h. SWR Bridge(s), HF, VHF, UHF               7. Tool Box (72 hour duration)

 

  i.  Extra Coax.                                                a. Screwdriver, std/phillips

 

4. Writing Gear.                                               b. Pliers, lineman/longnose

 

  a. Pen(s), Pencil(s), Paper.                             c. Wrenches, adj. & socket

 

  b. Clipboard.                                                 d. Insulating tape

 

  c. Message Forms.                                        e. 12/120v Soldering Iron

 

  d. Log Book.                                                f. Solder

 

  e. Note Paper.                                              e. Volt‑Ohm Meter

 

 

 


5. Personal Gear. (Short duration)                  8. Other (72 Hour Duration)

 

  a. Snacks.                                                    a. Hatchet/Ax

 

  b. Water. (Liquid refreshments)                     b. Saw

 

  c. Throat Lozenges.                                      c. Pick

 

  d. Personal Prescription(s).                           e. Shovel

 

  e. Aspirin                                                      f. Siphon

 

  f. Extra Prescription Glasses                          g. Jumper Cables

 

  g. Flashlight w/batteries                                 h. Highway Flares

 

  h. First Aid Kit                                              i. Extra Gas & Oil

 

 

OTHER ITEMS THAT MAY BE REQUIRED

 

A. Generator                  D. Snow Chains       G. Four Wheel Drive

 

B. Antenna Mast            E. Rope                   H. Maps

 

C. Antenna Rotor           F. Chain Saw          I. Equipment Manuals

 

 

 

 

 

 

 

APPENDIX A

 

AMATEUR MESSAGE FORM

 

  Every formal radiogram message originated and handled should contain the following component parts in the order given.

 

 

I   PREAMBLE (all in same line)

 

    a. Message Number

 

    b. Precedence (R, W, P or EMERGENCY)

 

    c. Handling Instructions (optional, see text)

 

    d. Station of Origin (first amateur handler)

 

    e. Check (group count, number of words)

 

    f. Place of Origin (not necessarily location of station of origin)

 

    g. Time Filed (optional with originating station)

 

    h. Date (must agree with date of time filed)

 

II  TO ADDRESS Name, Street, City State (as complete as possible, include zip code and area code/phone number)

 

III Text (limit to 25 groups or less, if possible)

 

IV  SIGNATURE (Emergency and priority traffic messages will always be signed by the originator.

 

 

 

VOICE

 

Message number 1, Priority, INITIALS Hotel X‑ray Alpha, K6???,  Somewhere USA, 1235Z July 2

 

TO   John Doe

     123 East 1st Street

     Somewhere USA 99999


     888‑123‑4567

 

     You are the father of a boy.  Nine pounds and 22 inches long.  I am doing just fine.

 

     Mother Doe

 

 

 

 

RTTY, AMTOR or PACKET

 

NR 1 HXA N5!!! SOMEWHERE ELSE USA 1956Z JULY 2

 

JANE DOE

456 NORTH 3RD STREET

SOMEWHERE ELSE USA 00010

999‑987‑6543

 

GREAT NEWS.  GLAD YOU AND SON ARE OK.  BE HOME TOMORROW.

 

FATHER DOE

 

Handling Instructions (optional)

 

HXA ‑ (followed by message number includes mileage authorization) 

      Collect landline.

 

HXB ‑ (followed by message  number)  Cancel  message  if  not  delivered within ___ hours of filing time.

 

HXC ‑ Report date and time of delivery (TOD) to originating station.

 

HXD ‑ Report to originating station the identity of stations TOD and relay stations TOD or if delivered report date and time and method of delivery.

 

HXE ‑ Delivering station get reply from addressee, originate message back.

 

HXF ‑ (followed by message number) Hold delivery until ________.  (Date)

    

HXG ‑ Delivery by mail or landline toll call not required.  If toll or other expense involved, cancel message and service originating station.

 

 

ARRL NUMBERED RADIOGRAMS

 

  The letters ARL are inserted in the preamble in the check and in the text before SPELLED OUT NUMBERS, which represent texts from this list.  Note that some ARL text include insertions of numerals (figures).

 

  Example:

  

    NR 1 R W6??? ARL 5 SOMEPLACE ELSE DEC 19 JOHN DOE 123 FRONT

ST SOMEWHERE CITY USA PHONE 999‑555‑????

BT

ARL FIFTY EIGHT

BT

JANE

 

Group One ‑ For Possible "Relief Emergency" Use

 

ONE          ‑ Everyone safe here.  Please don't worry. 

 

TWO          ‑ Coming home as soon as possible.         

 

THREE        ‑ Am in _______ hospital. Receiving excellent care and recovering fine.                              

                                            

FOUR         ‑ Only slight property damage here.  Do not be concerned about disaster reports.

 

FIVE         ‑ Am moving to new location.  Send no further mail or communication.  Will inform you of new address when relocated. 

 

SIX          ‑ Will contact you as soon as possible.

 

SEVEN        ‑ Please reply by amateur Radio through the amateur delivering this message.  This is a free public service.

 

EIGHT        ‑ Need additional ______ mobile or portable equipment for immediate emergency use.

 


NINE         ‑ Additional ______ radio operators needed to assist with emergency at this location.

 

TEN          ‑ Please contact ______.  Advise to standby and provide further emergency information, instructions or assistance.

 

ELEVEN       ‑ Establish Amateur Radio emergency communications

                       with ______ on ______MHz.

 

TWELVE       ‑ Anxious to hear from you.  No word in some time.  Please contact me as soon as possible.

 

THIRTEEN     ‑ Medical emergency situation exist here.

 

FOURTEEN     ‑ Situation here becoming critical.  Losses and damage from ______.

 

FIFTEEN      ‑ Please advise your condition and what help is needed.

 

SIXTEEN      ‑ Property damage very severe in this area.

 

SEVENTEEN    ‑ REACT communications services also available.

               Establish REACT communications with ______ on channel ______.

 

EIGHTEEN     ‑ Please contact me as soon as possible.

 

NINETEEN     ‑ Request health and welfare on ______.  (Name, address and phone number.)

TWENTY       ‑ Temporarily stranded.  Will need some assistance.   Please contact me at ______.

 

TWENTY ONE   ‑ Search and rescue assistance is needed by local authorities here.  Advise                                      availability.

 

TWENTY TWO   ‑ Need accurate information on the extent and type of conditions now existing at your location.  Please furnish this information and reply without delay.

 

TWENTY THREE ‑ Report at once the accessibility and best way to reach your location.

 

TWENTY FOUR  ‑ Evacuation of residents from this area urgently needed.  Advise plans for help.


 

TWENTY FIVE  ‑ Furnish the weather conditions at tour location as soon as possible.

 

TWENTY SIX   ‑ Help and care for evacuation of sick and injured from this location needed at once.

 

 

Group Two ‑ Routine messages.

 

FORTY SIX    ‑ Greetings on your birthday and best wishes for many more to come.

 

FIFTY        ‑ Greetings by Amateur Radio.

 

FIFTY ONE    ‑ Greetings by Amateur Radio.  This message is sent as a free public service by ham radio operators here at ______.  Am having a wonderful time.

 

FIFTY TWO    ‑ Really enjoyed being with you.  Looking forward to getting together again.

 

FIFTY THREE  ‑ Received your ______.  It is appreciated.  Many thanks

 

FIFTY FOUR   ‑ Many thanks for your good wishes.

 

FIFTY FIVE   ‑ Good news is always welcome.  Very delighted to hear about yours.

 

FIFTY SIX    ‑ Congratulations on your ______, A most worthy and   deserved achievement. 

 

FIFTY SEVEN  ‑ Wish we could be together.

 

FIFTY EIGHT  ‑ Have a wonderful time.  Let us know when you return.

 

 

 

FIFTY NINE   ‑ Congratulations on the new arrival.  Hope mother and child are well.

 

SIXTY        ‑ Wishing you the best of everything on ______.

 

SIXTY ONE    ‑ Wishing you a very Merry Christmas and a Happy New Year.

 

SIXTY TWO    ‑ Greetings and best wishes to you for a pleasant  ______ holiday season.

 

SIXTY THREE  ‑ Victory or defeat, our best wishes are with you.  Hope you win.

 

SIXTY FOUR   ‑ Arrived safely at ______.

 

SIXTY FIVE   ‑ Arriving ______ on ______.  Please arrange to meet me there.

 

SIXTY SIX    ‑ DX QSLs are on hand for you at the ______ QSL Bureau.  Send ______ self-addressed envelopes.

   

SIXTY  SEVEN ‑ Your message number ______ undeliverable  because of ______.  Please advise.

 

SIXTY EIGHT  ‑ Sorry to hear you are ill.  Best wishes for a speedy recovery.

 

 

 

APENDIX B

 

 

USING 911 VIA AUTOPATCH OR PHONE PATCH

 

  There will be occasion where you or someone you are assisting will require the service of the 911 operator while you are using your radio as the instrument for communication.  There are two

ways to gain access to 911 via the patch.

 

  1.  The auto patch on a repeater. (Make sure you know the operation of the local repeaters.)

 

      a.  You or a control operator will:

 

          (1). Use an access code to gain access to the auto patch.

 

          (2). Dial 911 direct or a special dial code.

 

          (3). Use the special combined access/dial code to initiate call.


  2.  Standard phone patch via VHF/UHF simplex or HF operation.

 

      a. Request assistance from any operator with phone patch capability.

 

          (1).  VHF/UHF very difficult.  Few operators have this capability.

 

          (2).  HF is much easier (though not always).  Many operators have phone patches and there are nets operating daily. (See ARRL Net Directory.)

 

  After getting the 911 operator:

 

  1.  Identify yourself.

 

      a.  Give your name.

 

      b.  Give your amateur call sign.  (Tell the operator you are operating from a radio.)

 

      c.  Give incident report.

 

          (1).  What has happened. (Is happening)

 

          (2).  Where it's happening. (Most accurate description possible)

 

          (3).  What is your estimate of what is needed.

 

                (a).  Police, fire, ambulance, emergency medical aid (any or all).

 

          (4).  Where you can be reached.

 

                (a).  Home phone (anytime, low priority).

 

                (b).  If it's important enough the 911 operator may want to reach you immediately. Check with the repeater control operator to see if his phone number is available or if the repeater has a call back "reverse patch" phone number.

 

                (c).  You may be required to keep in contact with a specific agency as required by the 911 operator and the situation.

 

          (5).  Answer any other question the 911 operator may have.

 

  2. LET THE 911 OPERATORS TERMINATE THE CALL.  Wait until you hear the phone disconnect before you terminate the patch.

 

      Example:

 

        OP:  My name is John Smith.  I am calling via amateur radio.  My call sign is WA4?.  There is a two-car collision at the corner of 1st and A streets. One car is on fire and the driver is trapped inside.  The driver of the other car is unconscious and on the ground.  Traffic is backed up blocking both streets.  Situation requires police, ambulance, fire and emergency medical aid immediately.  My home phone is 555‑XXXX.

 

        911: Can you give me a number where I can reach you immediately.?

 

        OP:  Yes.  Wait.

 

        OP:  Control operator (CO), can you furnish a call back number?

 

        CO:  Yes.  They can call 555‑ZZZZ.  You should stay on frequency.

 

        OP:  Roger.  Out.

 

        OP:  911, did you copy the number?

 

        911: Yes.  Thank you for calling.  Good‑bye.

 

        OP:  Roger.  I will stand‑by on this frequency.  Good‑bye.

   (REMEMBER ‑ WAIT FOR 911 OPERATOR TO HANG UP FIRST.)

 

 

 

 

 


PHONE PATCHING PROCEDURES

 

  The use of the telephone service in emergency tactical and welfare communications is often an excellent communications tool.  An interface between the input/output of the radio and telephone

is required in order to allow a connection to be made.  The phone patch is such an interface.  A standard transceiver or a repeater can be connected to a phone patch. The procedures for operating them follows:

 

  1.  When the phone patch is connected to a transceiver at an operating location the station operator controls the operation of the phone patch.

 

  2.  This is "third party traffic" and the control operator must always keep complete control of both sides of the conversation.

 

  3.  When initiating a "patch" the control operator calls a certain phone number and identifies himself (name and call sign) to the third party.

 

  4.  Explain the rules; "This is a conversation that can be carried on by both parties but only one at a time. Say OVER when you are through and wish the other party to speak.  Use no 'obscene' language or I will have to terminate your end of the conversation.  The FCC prohibits such language."

 

  5.  Switch on the patch and have the calling party initiate their end of the conversation.

 

  6.  Set a time limit on welfare calls.  Let tactical calls take all the time they require.

 

  Repeaters with patches are very common.  However often only the control operators have the access codes to activate the patch.  If repeaters in your area have open patches make certain you have the codes.  If they are closed with controlled access try and make certain a control operator is standing by in case a patch is needed.  Use the same procedures listed above when

running a tactical or welfare patch on a repeater.